Prevailing Wage Coordinator - Energy

Cupertino Electric, Inc.; San Jose (CA); Hybrid; USD 79,000 - 103,000; Full time

Job summary

Cupertino Electric, Inc. in San Jose, CA is seeking a Prevailing Wage Coordinator - Energy to manage certified payroll and labor compliance across federal and state projects, including IRA tax credits.

You will coordinate with subcontractors, customers, and internal teams to gather documentation and keep records audit-ready. The role requires knowledge of Davis-Bacon and apprenticeship documentation, experience with LCPtracker and Dili, and strong attention to detail.

Qualifications

• Working knowledge of certified payroll reporting and federal/state prevailing wage requirements (Davis-Bacon, IRA/PWA, California DIR).
• Familiarity with apprenticeship documentation, including certificates, registrations and hours tracking.
• Strong attention to detail and accuracy when reviewing payroll records and rate data.

Responsibilities

• Collect certified payrolls, fringe benefit statements, and supporting documentation from internal teams and subcontractors on federal/state prevailing wage projects.
• Review wage rates and classifications against rate sheets and flag differences for review.
• Maintain apprentice certificates and hours data, flag discrepancies for management review.
• Administer LCPtracker and Dili, including project setup, user access, data entry, and reconciliation of payroll records.
• Coordinate onboarding by sending compliance packages and collecting registration documents (e.g., California DIR).
• Track deficiencies, notify subcontractors of missing items, and follow up until resolved.
• Escalate potential compliance issues to management for determination.
• Coordinate data submissions to customers and compliance partners for tax credits.

Skills

Attention to detail

Organizational skills

Effective communication

Discretion with confidential data

Education

High school diploma or GED

Associate’s or bachelor’s degree preferred

FPC or CPP preferred

Tools

LCPtracker

Dili

Microsoft Excel

Job description

Posting Title: Prevailing Wage Coordinator -Energy
Reports To: Manager, Prevailing Wage
Location: San Jose, CA | Hybrid
Salary Range: $78,750 to $103,000

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we’re proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE ENERGY TEAM

Our Energy Group at CEI builds projects from the field to the grid. Whether it’s a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes- those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation’s largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible.

ABOUT THE ROLE

The Prevailing Wage Coordinator supports the company’s prevailing wage and apprenticeship compliance program by managing the collection, tracking, and organization of certified payroll and labor compliance documentation across federal and state prevailing wage projects, including projects pursuing IRA tax credits. The role coordinates closely with subcontractors, customers, and internal teams to gather required documentation, follow up on deficiencies, administer compliance systems, and keep records audit-ready. Working within procedures set by compliance management, the Coordinator identifies potential compliance issues and escalates them for review, serving as the administrative backbone of the compliance function.

• Collect certified payrolls, fringe benefit statements, and supporting documentation from internal teams and subcontractors on federal and state prevailing wage projects, and review submissions for completeness and timeliness.
• Compare reported wage rates and classifications against the rate sheets set by compliance management, and flag differences for review.
• Collect, track, and maintain apprentice certificates and apprenticeship program records, and keep apprentice hours and ratio data current, flagging differences for management review.
• Administer LCPtracker and Dili, including project setup, user access, data entry, and reconciling payroll records.
• Support project and subcontractor onboarding by sending compliance requirement packages, collecting registration documents (such as California DIR registration), and explaining submission procedures and system use.
• Track compliance deficiencies, notify subcontractors of missing or incomplete items, and follow up until they are resolved.
• Identify potential compliance issues and elevate them to compliance management for determination.
• Coordinate regular data submissions to customers and compliance partners, including payroll reports and supporting documentation for tax credit requirements.
• Maintain compliance dashboards, trackers, and logs for active and completed projects, and prepare data and summaries for management reporting.
• Assemble and organize documentation for audits, customer reviews, and third-party compliance reviews.
• Coordinate document requests from third-party compliance monitors, public agencies, unions, and developers, and route compliance questions to management.
• Maintain compliance files and records in line with federal and state record retention requirements.
• Partner with Payroll, Operations, Human Resources, and project teams to gather information and resolve documentation issues.

ABOUT YOU

• Working knowledge of certified payroll reporting and of federal and state prevailing wage documentation requirements, including Davis-Bacon, IRA/PWA, and California DIR.
• Familiarity with apprenticeship program documentation, including apprentice certificates, registrations, and hours tracking.
• Strong attention to detail and accuracy when reviewing payroll records, rate data, and supporting documentation.
• Proficiency with compliance and payroll platforms such as LCPtracker and Dili, and with Microsoft Excel for tracking, reconciling, and reporting data.
• Strong organizational and time management skills, with the ability to track deadlines and documentation across multiple projects at once.
• Clear written and verbal communication with subcontractors, customers, and internal teams, including following up on deficiencies professionally and persistently.
• Ability to recognize potential compliance issues, follow established procedures, and elevate matters appropriately.
• Ability to handle confidential payroll and employee information with discretion.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High school diploma or GED required. Associate’s or bachelor’s degree in business administration, human resources, construction management, accounting, or a related field preferred.

Licensure/Certifications:None required. Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) preferred.

Experience: 2+ years of experience in labor compliance, payroll administration, or construction project administration, including exposure to certified payroll or prevailing wage reporting.

PREFERRED QUALIFICATIONS

• Electrical or union contractor experience strongly preferred.
• Experience with LCPtracker, Dili, or similar compliance platforms preferred.

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CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [e-mail] or 1-(877)-747-4CEI.