Field Administrative Assistant

Cupertino Electric, Inc.; Port Washington (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Cupertino Electric, Inc. (CEI) is seeking a Field Administrative Assistant to support the Field Coordinator and field team at the Port Washington site.

With at least two years of experience in a fast-paced construction environment, you will help with onboarding, payroll entry, and general office support to keep field operations running smoothly. Role includes coordinating I-9 onboarding, site orientations, badge processing, timecard proofreading, payroll distribution, and maintaining payroll

Qualifications

• Education: High School Diploma or GED required. Any college degree preferred.
• Two years of experience in a similar role, preferably in construction.
• Excellent communication and organization skills.

Responsibilities

• Onboarding: assist with Union New Hire onboarding, organize I-9 docs, coordinate site orientations and badging.
• Payroll: enter and proofread timecards, distribute paychecks, maintain payroll reports.
• Resource tracking: track attendance and workforce resources on-site using Procore Workforce Management, maintain daily roll calls.
• General admin: filing, ordering office supplies, IT requests, safety training records, PARs.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

High School Diploma or GED

College degree preferred

Tools

Procore Workforce Management

Vairkko

Microsoft Office Suite

Job description

Posting Title: Field Administrative Assistant

Reports To: Field Administrative Manager

Location: Port Washington, WI

Salary Range: $19.00/hour to $25.00/hour

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

Since 1954, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And you're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.

THE PRODUCTION TEAM

The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes.

ABOUT THE ROLE

The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities.

Onboarding Support: Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets.

Payroll Assistance: Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking.

Resource Tracking: Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator.

General Administrative Support: Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed.

ABOUT YOU

You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required.

WHAT YOU WILL GAIN

As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You’ll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you’ll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way.

MINIMUM QUALIFICATIONS

Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify.

Education: High School Diploma or GED required. Any college degree preferred.

Licensure/Certifications: None required.

Experience: Two (2) years of experience required in similar role with construction experience preferred.

Driving Record: Valid state‑issued driver’s license and satisfactory driving record.

Preferred Qualifications: Bilingual proficiency.

PHYSICAL REQUIREMENTS

• Ability to move around construction sites as necessary.

• Occasional lifting of office supplies or files may be required.

PLEASE NOTE

CEI will never ask for any money or financial information from applicants during the hiring process.

Cupertino Electric, Inc. (CEI) aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [e-mail] or 1-(877)-747-4CEI.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at [e-mail] or 1-(877)-747-4CEI.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.