Preconstruction Coordinator: Bid & Documentation Specialist

Raineri Construction; St. Louis (MO); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

100% company-paid health insurance

Employee Assistance Program

Group life insurance

Paid vacation and holidays

401(k) retirement plan with 4% company

Profit sharing

Job summary

Raineri Construction in St. Louis is seeking a detail-oriented Preconstruction Coordinator to support bidding and preconstruction teams in delivering complete bid packages.

This in-office role focuses on organizing documents, coordinating with estimators, and ensuring timely bid submissions. The position offers a starting salary of $60,000, negotiable based on experience, and a competitive benefits package including health insurance, retirement plan with 401(k) match, paid vacation/holidays, and

Qualifications

• Associate degree in a construction-related field; or
• Two or more years of experience in construction administration, preconstruction support, estimating support, project coordination, or a similar administrative role.

Responsibilities

• Set up new project files and organize bid-related documents.
• Download, review, and organize project documents, specs, invitations to bid, addenda, RFI responses, clarifications, and related updates.
• Prepare, modify, and maintain bidding documents, bid forms, schedules of values, fillable forms, and other required bid-day materials.
• Create and update calendar appointments for pre-bid meetings, bid dates, and other preconstruction milestones.
• Apply for, track, and coordinate bid bonds and required insurance or bonding documentation.
• Register Raineri on plan holder lists, plan rooms, bid portals, and other online bidding platforms.
• Monitor plan rooms and bid portals for updates and communicate relevant changes to the estimating team.
• Maintain the bid log and ensure revisions, requirements, and deadlines are accurately tracked.
• Assist with subcontractor engagement, vendor setup, contact updates, and new subcontractor recruitment.
• Coordinate with Estimators to identify project requirements, populate required forms, and submit complete bid packages.
• Prepare or update marketing materials, organizational biographies, and qualification information needed for business development or bidding requirements.

Skills

Attention to detail

Organizational skills

Communication

Deadline management

Problem-solving

Team collaboration

Listening and questioning

Fast-paced adaptability

Education

Associate degree in construction field

2+ years construction administration/coordination experience

Tools

Microsoft 365

Adobe Acrobat

Job description

Raineri Construction in St. Louis is seeking a detail-oriented Preconstruction Coordinator to support bidding and preconstruction teams in delivering complete bid packages.

This in-office role focuses on organizing documents, coordinating with estimators, and ensuring timely bid submissions. The position offers a starting salary of $60,000, negotiable based on experience, and a competitive benefits package including health insurance, retirement plan with 401(k) match, paid vacation/holidays, and