Preconstruction Coordinator

Creative Financial Staffing, LLC; Oregon (WI); On-site; USD 60,000 - 68,000; Full time

Job summary

Creative Financial Staffing, LLC seeks a Preconstruction Coordinator to bridge award and procurement for a Portland-area construction contractor. This onsite role manages submittals, data, samples, shop drawings and approvals while aligning with project accounting and management for schedule integrity.

The ideal candidate coordinates with Project Managers, vendors and general contractors to convert approved specs into accurate material lists and PO's, maintaining clear documentation and timely

Qualifications

• 2+ years of experience in construction administration, project coordination, purchasing or estimating support.
• Hands-on experience preparing or tracking submittals, shop drawings, or material buyouts.
• Ability to read construction drawings and project specifications to identify required product data.
• Proven follow-through on open administrative items relying on external approvals.
• Solid written communication with Project Managers, vendors and general contractors.
• Proficiency in Microsoft Excel and ability to learn new project software quickly.
• Local candidate on-site in Portland, Oregon area.

Responsibilities

• Submittal Management: Build project submittal registers, gather product data, coordinate samples, and drive shop drawing approvals.
• Flow Control & Scheduling: Collaborate with project accounting to throttle preconstruction volume and prevent bottlenecks.
• Material Buyout: Convert approved submittals into detailed material lists and create buyout purchase orders.
• Software & Drawing Updates: Update takeoff drawings and schedule networks to reflect outcomes and reviewer comments.
• Status Reporting: Track active submittals and report progress in regular operations meetings.

Skills

Construction administration

Project coordination

Purchasing

Estimating support

Reading drawings

Written communication

Excel proficiency

Tools

MeasureSquare

Exepron

Acumatica

Procore

Job description

Preconstruction Coordinator

Location: Clackamas, onsite

Salary: $60,000 – $68,000

About the Role

This position serves as the critical bridge between project award and material procurement for a construction contractor in Portland, Oregon. As the Preconstruction Coordinator, you will manage the end-to-end submittal and material buyout process, ensuring product data, physical samples, shop drawings, and specialized submittals move smoothly through architect and general contractor approval channels. Working alongside project accounting and management teams, this role balances administrative precision with active schedule tracking to prevent project backlogs.

The organization is looking for an organized, detail-driven professional with a steady focus on follow-through. You will serve as a central coordinator across Project Managers, external vendors, and general contractors, transforming approved specifications into accurate material lists and purchase orders to keep field operations on schedule.

Key Responsibilities

• Submittal Management: Build project submittal registers, gather product data, coordinate physical samples, and drive shop drawing approvals through general contractors and design teams.
• Flow Control & Scheduling: Collaborate with project accounting to throttle incoming preconstruction volume, preventing review bottlenecks and escalating delayed approvals before they affect site schedules.
• Material Buyout: Convert approved submittal packages into detailed material lists and create buyout purchase orders for final Project Manager release.
• Software & Drawing Updates: Update takeoff drawings (such as MeasureSquare) and schedule networks (such as Exepron) to reflect submittal outcomes and reviewer comments.
• Status Reporting: Track active submittals, create secondary buyout lists when specifications change, and report submittal and buyout progress in regular operations meetings.

Requirements

• 2 or more years of experience in construction administration, project coordination, purchasing, or estimating support.
• Hands-on experience preparing or tracking submittals, shop drawings, or material buyouts.
• Ability to read construction drawings and project specifications to identify required product data.
• Proven follow-through on open administrative items that rely on external third-party approvals.
• Solid written communication skills for interacting with Project Managers, vendors, and general contractors.
• Proficiency in Microsoft Excel and the ability to learn new project software quickly.
• Local candidate able to work on-site in the Portland, Oregon area.

Preferred Qualifications

• Experience within commercial trade contracting or sub-contracting environments.
• Exposure to construction and estimating software platforms (such as MeasureSquare, Exepron, Acumatica, or Procore).
• Experience handling LEED submittal packages or public works/prevailing wage project documentation.