Preconstruction Assistant

Marand Builders, Inc.; Glen Allen (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Marand Builders, Inc. in Virginia seeks a General Contractor Preconstruction Assistant to support project execution from inception to completion.

You will organize documents, assist with bid packages, and coordinate meetings for the preconstruction team in a fast-paced environment. The ideal candidate has an associate degree, strong MS Office skills, and the ability to multitask across several active projects while communicating clearly with stakeholders.

Qualifications

• Associates degree required or preferred; AA degree preferred.
• Experience in construction administration is desirable.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organizational skills with attention to detail and multitasking.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team; flexible.

Responsibilities

• Organize and maintain project documents, including drawings, specifications, and correspondence.
• Assist in the preparation and distribution of bid packages and proposal documents.
• Manage filing systems for easy access to project information.
• Coordinate meetings, conference calls, and appointments for the preconstruction team.
• Prepare and distribute meeting agendas, minutes, and action items as needed.
• Assist in the coordination of bid invitations to trade partners and suppliers.
• Maintain communication with trade partners regarding bid inquiries, clarifications, and submissions.
• Track and log bid responses, ensuring all required information is received in a timely manner.
• Communicate with team members to align on goals, timelines, deliverables.
• Respond to inquiries from stakeholders, trade partners, and clients promptly.
• Collaborate with project management and finance for seamless transitions.

Skills

Multitasking

Problem-solving

Communication skills

Organizational skills

Independent work

Education

Associate of Arts degree

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

We are seeking a dynamic and experienced General Contractor Preconstruction Assistant to join our team and play a crucial role in ensuring the successful execution of construction projects from inception to completion.

About Us

In 1999, armed with an Electrical Engineering degree, 14 years of business experience with Hoechst Celanse and a restless entrepreneurial spirit, Francisco Alvarado decided to embark on a new venture and Marand Builders, Inc was established. Since the conception of Marand, our goal has been to understand the individual needs of our customers and provide them with a customized solution. We have built our reputation on reliability, attentiveness, and quality of execution. We succeed when we have provided our clients with the best construction experience. We started in Charlotte, NC, but rapidly expanded to cover the Carolinas, Mid-Atlantic and Southeast US regions. We have 7 regional offices in Virginia, North Carolina, Georgia, and Florida. Our team of highly talented professionals has allowed us to become a preferred vendor with many of our clients, exceeding 95% repeat business. Marand specializes in serving the healthcare, financial services, commercial / administrative and light-industrial industries.

Our Ideal Candidate Will Have

• An associates degree
• The ability to manage more than 2 projects at one time and have an ambitious approach to balancing workload in a fast-paced environment
• Problem-solving and decision-making abilities, with a proactive and results-oriented approach

Requirements

• High school diploma or equivalent; Associate of Arts degree preferred.
• Previous administrative experience in construction or related industry is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to work independently as well as part of a team, demonstrating flexibility and adaptability.
• Basic understanding of construction documents, terminology, and processes is a plus.

Responsibilities

• Administrative Support:
• Organize and maintain project documents, including drawings, specifications, and correspondence.
• Assist in the preparation and distribution of bid packages and proposal documents.
• Manage electronic and physical filing systems to ensure easy access to project information.
• Coordinate meetings, conference calls, and appointments for the preconstruction team.
• Prepare and distribute meeting agendas, minutes, and action items as needed.
• Bid Coordination:
• Assist in the coordination of bid invitations to trade partners and suppliers.
• Maintain communication with trade partners regarding bid inquiries, clarifications, and submissions.
• Track and log bid responses, ensuring all required information is received in a timely manner.
• Communication and Collaboration:
• Communicate effectively with team members to ensure alignment on project goals, timelines, and deliverables.
• Respond to inquiries from stakeholders, trade partners, and clients in a professional and timely manner.
• Collaborate with other departments, such as project management and finance, to ensure seamless project transitions

Physical Demands

• Dexterity of hands and fingers to operate a company laptop, iPad, phone, and other business machines
• While performing the duties of this job, the employee is regularly required to stand and walk. Generally, the job requires 90% sitting, 5% walking, and 5% standing.
• Ability to communicate orally with management and other co-workers is important. Talking, hearing and vision within normal ranges is important for conversations, to receive ordinary information and to prepare or inspect building plans and specifications.
• Please note that climbing stairs is a physical requirement. Some offices contain an elevator but one must be able to use stairs for fire drills and emergencies

Work Environment

The noise level in the work environment is typical of that of an office. Individuals may encounter frequent interruptions throughout the workday. This job is performed in a generally clean and healthy environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.