Preclinical Programs Coordinator — Quality & Documentation

Oxford BioTherapeutics; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) Plan

Paid Time Off

Annual bonus program

New hire stock options

Employee Referral Bonus Program

Job summary

Oxford BioTherapeutics in San Jose, CA seeks a Preclinical Program Coordinator to support program offices and QA teams in delivering preclinical efforts. You will help maintain documentation, audits, and records, coordinating with scientists and managers to ensure traceability and timely actions.

Responsibilities include scheduling, minutes, tracking, and cross‑functional communication, with a focus on compliance and efficient program support.

Qualifications

• Bachelor’s degree in a scientific, life sciences, project coordination, business administration, or related discipline.
• 2+ years of experience supporting programs, projects, research operations, or administrative functions in biotech or pharma.

Responsibilities

• Coordinate scheduling, agenda preparation, document collation, and minute-taking for preclinical program meetings.
• Capture minutes with decisions, risks, dependencies, and actions; assign owners and due dates.
• Maintain trackers for actions, milestones, documentation status, and audit readiness.
• Support cross-functional information flow among program managers, data management, and quality.
• Assist with audits, document control, and audit-trail maintenance to improve compliance.

Skills

Program coordination

Documentation quality

Cross‑functional collaboration

Attention to detail

Communication skills

Audit readiness

Time management

Education

Bachelor’s degree in a scientific or related discipline

Tools

SharePoint

Teams

Smartsheet

Asana

Electronic Lab Notebooks

WorkPlans

Job description

Oxford BioTherapeutics in San Jose, CA seeks a Preclinical Program Coordinator to support program offices and QA teams in delivering preclinical efforts. You will help maintain documentation, audits, and records, coordinating with scientists and managers to ensure traceability and timely actions.

Responsibilities include scheduling, minutes, tracking, and cross‑functional communication, with a focus on compliance and efficient program support.