Pre-Mail Data Specialist

Penn State University; Pennsylvania; On-site; USD 40,608 - 58,836; Full time

Benefits offered by this job

75% tuition discount

On-campus work environment

Job summary

Penn State University’s Multimedia and Print Center is hiring a full-time Pre-Mail Variable Data & Print Specialist on campus. You will prepare mailing data, process addresses, apply NCOA updates, format data, perform variable data printing, and produce USPS documentation while supporting print/mail operations.

You’ll collaborate with design, customer service, and mailing teams, emphasize accuracy, safety, and continuous learning, and contribute to high-quality, efficient mail services in a

Qualifications

• GED or HS required.
• 2+ years of relevant experience.
• Strong computer skills, especially MS Office.
• Preferred: knowledge of postal regulations and experience with FusionPro, InDesign, and Adobe Acrobat.

Responsibilities

• Prepare mailing data to meet USPS automation requirements (address processing, NCOA updates, data formatting).
• Perform variable data printing and produce USPS documentation.
• Operate print/mail equipment and provide backup across Pre-Mail functions.

Skills

Basic math

Education

GED or HS equivalent

Tools

Microsoft Office

FusionPro

InDesign

Adobe Acrobat

Job description

## Pre-Mail Data SpecialistApplylocations: Penn State University Parktime type: Full timeposted on: Posted Todayjob requisition id: REQ\_0000080188# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.### **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.**### **POSITION SPECIFICS**Penn State Auxiliary & Business Services is hiring a full-time, on-campus **Pre-Mail Variable Data & Print Specialist** for its Multimedia and Print Center (MPC). The role focuses on preparing and managing mailing data to meet U.S. Postal Service automation requirements, including address list processing, NCOA updates, data formatting, variable data printing, and producing USPS documentation. The position also involves operating print/mail equipment, preparing print-ready files, and providing backup support across Pre-Mail functions.The specialist works closely with customer service, design, print, and mailing teams, contributes to process improvement, and supports MPC’s mission of high-quality, efficient print and mail services. The role emphasizes teamwork, continuous learning, workplace safety, and a respectful, inclusive environment.**Qualifications** Strong computer skills (especially Microsoft Office) and basic math ability. Preferred qualifications include knowledge of postal regulations and experience with variable data and design software such as FusionPro, InDesign, and Adobe Acrobat. **MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS**General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experienceRequired Certifications:None### **BACKGROUND CHECKS/CLEARANCES**Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. **SALARY & BENEFITS**The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.**CAMPUS SECURITY CRIME STATISTICS**Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.**EEO IS THE LAW**Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.