Pre-Liver Clinical Coordinator Assistant

AdventHealth; Orlando (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Join a leading healthcare provider as a Clinical Coordinator Assistant-Transplant in Orlando. You will support RN Coordinators, facilitate patient flow, and ensure excellent customer service. This full-time role offers a chance to thrive professionally while contributing to patient care.

Benefits

Benefits from Day One

Paid Days Off from Day One

Career Development

Whole Person Wellbeing Resources

Mental Health Resources and Support

Qualifications

• 1 year experience in a complex practice environment or healthcare setting.

Responsibilities

• Assist Clinical RN Coordinators in pre and post phases of care.
• Facilitate patient flow and assist with various activities.
• Act as liaison between patients and clinical staff.

Skills

Communication

Customer Service

Job description

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Paid Days Off from Day One

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Days

Location: 601 East Rollins Street Orlando, FL 32803

The community you’ll be caring for: AdventHealth Orlando

• Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando

• Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America

• AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country

• We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year

The role you’ll contribute:

Under general direction, the Clinical Coordinator Assistant-Transplant assists the Clinical RN Coordinators in the pre and post phases of care working with laboratory, imaging, registration, referring physician offices and financial services personnel. The Assistant provides support to physicians and nurses by facilitating patient flow and assisting with various activities including facilitation/coordination of: 1) initial referral process, 2) patient evaluations for advanced therapy, potential organ recipients, living donors or VAD (Ventricular Assist Device) patients, 3) on-going care of the established patients, and 4) patient education process. The Assistant is responsible for initiating actions or tasks in the electronic record for the purpose of process adherence and volume metrics. The Assistant provides optimal service to patients, respects patient confidentiality, and works within the established parameters of the job at all times. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you’ll bring to the team:

• Utilizes sensitivity and responsiveness with patients, families and visitors by listening and communicating effectively with courtesy, consideration and tact.

• Acts as the family’s liaison between the program/practice support and clinical staff which includes, but is not limited to the following: * Triaging the calls and distributing to the appropriate program/practice staff * Providing status updates and general information * Providing appropriate customer service recovery when encountering upset patient and when necessary, escalating concerns to appropriate practice/program leadership

• Serves as the primary resource between the program and referring community which includes, but is not limited to, the following: * Triaging the calls and distributing to the appropriate program/practice staff * Providing general program information and guidance for the referral process * Providing status updates and providing general information * Providing appropriate customer service recovery when encountering upset patient and when necessary, escalating concerns to appropriate practice/program leadership * Mailing letters, medical records and any other relevant correspondence to the patient’s referring physician

• Performs general tasks related to initial referral processing which includes, but is not limited to, the following: * Prompt and courteous customer service that includes a patient first attitude while serving our referring physicians and patients * Timely review of new referral inputs (email, faxes, and telephone calls) from community physicians and the inpatient team for each respective program * Responsible for decisive and protocol-driven triaging of new referrals (Routine, Stat, and Surgical) as defined by program leadership * Verifying and accurately entering demographic and insurance information * Assessing patient’s insurance against matrix to determine appropriateness of referral and, when necessary, steering the patient to in-network physician or transplant program * Gathering medical records as defined by practice/program to ensure timely and accurate processing of the initial referral within 14 days as necessary * Strengthening relationships with our community partners and referring physicians by delivering on our customer service promises * Maintaining patient confidentiality following proper HIPAA and other protocols * Screening all new applications-screen application submission to be sure all documents/records are included with submission. If information is incomplete, mails out response letter to request all information required for application review * Obtaining and entering insurance information and forwarding to financial personnel; scanning and entering all pertinent records into database

Qualifications

The expertise and experiences you’ll need to succeed :

• 1 experience in a complex practice environment or healthcare setting such as catheter lab, endoscopy, infusion center, etc., coordinating multiple physician office, with direct care or working in an inpatient care area within the last three years

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Translife

Organization: AdventHealth Orlando

Schedule: Full-time

Shift: 1 - Day

Req ID: 25015800

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.