Pre-construction Project Scheduler

Jones Lang LaSalle Incorporated; Mountain View (CA); On-site; USD 96,000 - 126,000; Full time

Benefits offered by this job

401(k) with matching

Medical, Dental & Vision

Paid parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Mountain View, CA is seeking a Pre-construction Project Scheduler to develop detailed schedules during the pre-construction phase for a tech client account. You will collaborate with estimators, capital planning, technical services, and project managers to create realistic, data-driven timelines.

You will analyze risk, maintain schedules through procurement and contract awards, and produce dashboards with KPIs for the PMO.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 3-5 years of project scheduling experience in commercial/construction environments.
• Proficiency in Primavera P6, MS Project, Smartsheet, etc.
• Strong analytical and problem-solving skills with data-driven decision making.
• MS Office; Google Workspace experience is a plus.
• Excellent written and verbal communication and interpersonal skills.
• Experience with Design-Build and Design-Bid-Build methods; PMI credentials a plus.

Responsibilities

• Develop and maintain detailed pre-construction schedules across concepts, design development, procurement, permitting, bidding, and award.
• Collaborate with PMs, estimators, and superintendents to gather information and validate assumptions.
• Produce dashboards and KPIs; support PMO with reporting and governance.
• Communicate schedule status, risks, and impacts to stakeholders; prepare executive summaries.

Skills

3–5 years experience

Analytical skills

Communication skills

Scheduling knowledge

Design-Build / Design-Bid-Build

Education

Bachelor's degree or equivalent

PMI-SP / PMP / PSP certification

Tools

Primavera P6

Microsoft Project

Smartsheet

Job description

Introduction

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Pre-construction Project Scheduler for a well‑known tech client account plays a critical role within the Project Management team. This position is responsible for developing, analyzing, and maintaining highly detailed and data‑driven project schedules during the crucial pre‑construction phase. You will proactively collaborate with internal teams (Estimating, Capital Planning, Technical Services, IFM, and Project Managers), as well as the client and other key stakeholders, to create realistic, comprehensive, and risk‑informed schedules. Your work will reflect operational rigor, enabling successful project planning, bidding, and execution with speed and responsiveness. As a core part of the Built Environment PMO, you will ensure all pre‑construction activities—from conceptual design to contract award—are seamlessly integrated, efficiently sequenced, and tracked, providing clear visibility into project timelines and critical path elements, all while fostering accountability and contributing to a future‑forward organization.

Responsibilities

Operational Rigor & Data‑Driven Insights: Develop and maintain exceptionally detailed pre‑construction schedules (conceptual, schematic, design development, construction documents, procurement, permitting, bidding, and contract award) using JLL Project Management Software (AdaptiveWork based upon Microsoft Project concepts). Conduct rigorous schedule risk analysis to assess potential delays, utilizing data to develop robust mitigation strategies and provide proactive, fact‑based insights. Analyze historical project data with a focus on root causes, refining scheduling methodologies, and improving forecasting accuracy to get the basics right every time. Provide comprehensive, independent analysis of General Contractor schedules, including milestone variance, lookahead plans, risk assessment, performance metrics, and critical path analysis, ensuring no stone is left unturned.

Integration & Accountability: Work closely and collaboratively with project managers, estimators and superintendents to gather all necessary information for comprehensive schedule development, actively mitigating communication seams. Facilitate efficient scheduling meetings with internal teams, clients, architects, engineers, and key subcontractors, ensuring clear understanding, validated assumptions, and integrated feedback from all stakeholders. Maintain accurate and organized scheduling documentation for auditing and record‑keeping purposes, fostering clear accountability across all project phases. Collaborate effectively with the PMO team to generate dashboards and reporting, documenting key performance indicators (KPIs) related to project schedules as defined by client stakeholders, ensuring shared ownership of results.

Speed, Responsiveness & Pro‑activity: Clearly communicate schedule status, risks, and potential impacts to project stakeholders with urgency and precision, prioritizing the most critical information without unnecessary delays. Prepare and present executive‑level summaries of pre‑construction schedules, enabling swift and informed decision‑making by leadership. Proactively identify opportunities for schedule acceleration and optimization during the preconstruction phase, challenging the status quo to enhance efficiency and value. Contribute to the continuous development and standardization of preconstruction scheduling procedures, templates, and best practices, always seeking to raise the bar.

Cost Conscious & Future‑Forward Organization: Support the implementation of the defined standard operating procedure (SOP) for schedule management, leveraging the existing tech platform (Google Workspace tools, etc.), and ensure all schedules adhere to SOP specifications, highlighting smart resource utilization. Maintain and provide updates to SOP as needed, anticipating future needs and ensuring continued delivery of client expectations as it relates to schedule management at project and program level. Stay current with industry trends, scheduling software advancements (e.g., AdaptiveWork, Primavera P6, Microsoft Project, Smartsheet), and innovative project delivery methods (e.g., Lean Construction, IPD), building capabilities for long‑term success.

Qualifications

• Bachelor's degree in Business Administration, Management, Engineering, Computer Science, or a related field, or equivalent practical experience.
• Minimum of 3-5 years of experience in project scheduling, with a strong focus on the preconstruction phase for commercial, institutional, or critical lab environment construction projects.
• Proficiency in advanced scheduling software (e.g., Primavera P6, Microsoft Project, Smartsheet, etc.) and a deep understanding of Critical Path Method (CPM) scheduling principles.
• Excellent analytical and problem‑solving skills, with a proven ability to leverage data to drive decision‑making.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); Google Workspace experience is a plus.
• Strong attention to detail and accuracy, combined with exceptional communication (written and verbal) and interpersonal skills to foster collaborative environments.
• Ability to work effectively, independently and collaboratively in a fast‑paced, deadline‑driven environment with a proactive and results‑oriented mindset.
• Strong organizational and time management abilities, with a bias for action.
• Professional certification such as PMI-SP (Project Management Institute - Scheduling Professional), PMP (Project Management Professional), or AACE International PSP (Planning & Scheduling Professional) a plus.
• Experience with various project delivery methods (e.g., Design‑Build and Design‑Bid‑Build) and knowledge of local permitting processes and regulatory requirements, indicating an ability to stay ahead of industry demands.

On‑site client‑facing position, which requires the ability to work from the office or site location.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated Compensation

95,600.00 – 125,770.00 USD per year.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Location

On-site –Mountain View, CA.

Equal Opportunity / Accommodation

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

We will consider for employment qualified applicants with arrest and conviction records.

Only job‑related convictions will be considered and will not automatically disqualify the candidate.