Pre-construction Project Scheduler

US AMR-Jones Lang LaSalle Americas, Inc.; Mountain View (CA); On-site; USD 96,000 - 126,000; Full time

Benefits offered by this job

401(k) plan with matching

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle is seeking a Pre-construction Project Scheduler in Mountain View, CA. The role focuses on developing and maintaining detailed pre-construction schedules for a major tech client, coordinating with internal teams and the client to ensure realistic timelines and risk-informed plans.

Responsibilities include schedule risk analysis, collaboration with PMs and estimators, and producing executive summaries.

Qualifications

• Bachelor's degree in a related field or equivalent practical experience.
• 3–5 years of experience in project scheduling, focused on preconstruction for commercial or institutional projects.
• Proficiency with CPM scheduling and leading scheduling software (P6, MS Project, Smartsheet).
• Excellent analytical and communication skills, with strong data-driven decision making.

Responsibilities

• Develop and maintain detailed pre-construction schedules across concept to contract award.
• Conduct schedule risk analyses and propose mitigation strategies.
• Collaborate with PMs, estimators, and clients to align schedules and milestones.
• Create dashboards and KPI reports for leadership review.

Skills

CPM scheduling

Data analysis

Project coordination

MS Office

Education

Bachelor's degree in related field

Tools

Primavera P6

Microsoft Project

Smartsheet

AdaptiveWork

Job description

Pre-construction Project Scheduler

$95,600 - $125,770/yearly Posted 14 days ago Full Time

Mountain View, CA 94043

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Pre-construction Project Scheduler for a well-known tech client account plays a critical role within the Project Management team. This position is responsible for developing, analyzing, and maintaining highly detailed and data-driven project schedules during the crucial pre-construction phase. You will proactively collaborate with internal teams (Estimating, Capital Planning, Technical Services, IFM, and Project Managers), as well as the client and other key stakeholders, to create realistic, comprehensive, and risk-informed schedules. Your work will reflect operational rigor, enabling successful project planning, bidding, and execution with speed and responsiveness. As a core part of the Built Environment PMO, you will ensure all pre-construction activities—from conceptual design to contract award—are seamlessly integrated, efficiently sequenced, and tracked, providing clear visibility into project timelines and critical path elements, all while fostering accountability and contributing to a future-forward organization.

Responsibilities

• Operational Rigor & Data-Driven Insights:
  • Develop and maintain exceptionally detailed pre-construction schedules (conceptual, schematic, design development, construction documents, procurement, permitting, bidding, and contract award) using JLL Project Management Software (AdaptiveWork based upon Microsoft Project concepts).
  • Conduct rigorous schedule risk analysis to assess potential delays, utilizing data to develop robust mitigation strategies and provide proactive, fact-based insights.
  • Analyze historical project data with a focus on root causes, refining scheduling methodologies, and improving forecasting accuracy to get the basics right every time.
  • Provide comprehensive, independent analysis of General Contractor schedules, including milestone variance, lookahead plans, risk assessment, performance metrics, and critical path analysis, ensuring no stone is left unturned.
• Integration & Accountability:
  • Work closely and collaboratively with project managers, estimators and superintendents to gather all necessary information for comprehensive schedule development, actively mitigating communication seams.
  • Facilitate efficient scheduling meetings with internal teams, clients, architects, engineers, and key subcontractors, ensuring clear understanding, validated assumptions, and integrated feedback from all stakeholders.
  • Maintain accurate and organized scheduling documentation for auditing and record-keeping purposes, fostering clear accountability across all project phases.
  • Collaborate effectively with the PMO team to generate dashboards and reporting, documenting key performance indicators (KPIs) related to project schedules as defined by client stakeholders, ensuring shared ownership of results.
• Speed, Responsiveness & Pro-activity:
  • Clearly communicate schedule status, risks, and potential impacts to project stakeholders with urgency and precision, prioritizing the most critical information without unnecessary delays.
  • Prepare and present executive-level summaries of pre-construction schedules, enabling swift and informed decision-making by leadership.
  • Proactively identify opportunities for schedule acceleration and optimization during the pre‑construction phase, challenging the status quo to enhance efficiency and value.
  • Contribute to the continuous development and standardization of preconstruction scheduling procedures, templates, and best practices, always seeking to raise the bar.
• Cost Conscious & Future‑Forward Organization:
  • Support the implementation of the defined standard operating procedure (SOP) for schedule management, leveraging the existing tech platform (Google Workspace tools, etc.), and ensure all schedules adhere to SOP specifications, reflecting smart resource utilization.
  • Maintain and provide updates to SOP as needed, anticipating future needs and ensuring continued delivery of client expectations as it relates to schedule management at project and program level.
  • Stay current with industry trends, scheduling software advancements (e.g., AdaptiveWork, Primavera P6, Microsoft Project, Smartsheet), and innovative project delivery methods (e.g., Lean Construction, IPD), building capabilities for long‑term success.
  • Provide training and mentorship on scheduling principles to other team members as needed, investing in talent and tools to lead the organization confidently into the future.

Qualifications

• Bachelor's degree in Business Administration, Management, Engineering, Computer Science, or a related field, or equivalent practical experience.
• Minimum of 3-5 years of experience in project scheduling, with a strong focus on the preconstruction phase for commercial, institutional, or critical lab environment construction projects.
• Proficiency in advanced scheduling software (e.g., Primavera P6, Microsoft Project, Smartsheet, etc.) and a deep understanding of Critical Path Method (CPM) scheduling principles.
• Excellent analytical and problem‑solving skills, with a proven ability to leverage data to drive decision‑making. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); Google Workspace experience is a plus.
• Strong attention to detail and accuracy, combined with exceptional communication (written and verbal) and interpersonal skills to foster collaborative environments.
• Ability to work effectively, independently and collaboratively in a fast‑paced, deadline-driven environment with a proactive and results‑oriented mindset. Strong organizational and time management abilities, with a bias for action.
• Professional certification such as PMI‑SP (Project Management Institute - Scheduling Professional), PMP (Project Management Professional), or AACE International PSP (Planning & Scheduling Professional) a plus. Experience with various project delivery methods (e.g., Design-Build and Design-Bid-Build) and knowledge of local permitting processes and regulatory requirements, indicating an ability to stay ahead of industry demands.
• On‑site client‑facing position, which requires the ability to work from the office or site location.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

95,600.00 – 125,770.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location

On‑site –Mountain View, CA

Job Tags

Google Jobs

Personalized benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Employment Opportunity & Accommodations

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.