Pre-Construction Estimating Administrator

Hire Consulting Services; City of Syracuse (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Hire Consulting Services is seeking a Pre-construction Estimator/Coordinator in the Syracuse area to supervise and assist in estimating, client relations, and bid preparation. The role involves travel to visit clients and manage procurement, with an emphasis on delivering accurate project estimates and proposals.

The position reports to the Pre-Construction Estimator - Manager and requires strong data analysis, attention to detail, and coordination of multiple tasks across teams.

Responsibilities

• Assist Pre-construction Managers with procurement of estimating information, process setup, engagement and completion of related tasks.
• Assist and participate in preconstruction training, work product, scheduling and performance.
• Participate in strategies for new business development, marketing, and procurement of new client relationships.
• Participate in establishing new client relationships.
• Maintain and be a positive influence on existing client relationships.
• Manage and assist with procurement of documents, plans and specs and assemble proposals, bids and presentations to clients.
• Participate in preconstruction strategies and formulation of proposals and presentations.
• Assist in creating clear scopes of work for subcontractor bids in GMCA proposals.
• Assist in procurement, pre-qualification and vetting of new subcontractor/vendor relationships for GMCA.
• Assist in maintenance of GMCA subcontractor Data Base.
• Assist in competitive bidding, budgeting, forecasting, and client negotiations with head of Preconstruction.
• Analyze potential project risk factors and pitfalls case-by-case.
• Create and assemble quantity takeoffs, subcontractor and vendor quotations for thorough bidding practices.
• Learn company estimating software, forms and procedures to formulate estimates.
• Maintain estimating records for each proposal type and category; assist with Preconstruction handoff to Construction.
• Support Estimating in creating marketing material.
• Assist in canvassing market for new construction/renovation projects.
• Contact owners, architects, engineers to find leads for new projects.
• Create and send marketing material to potential new clients; follow up as necessary.
• Coordinate bid proposals; ensure all forms are filled out and submitted with each proposal.
• Act as liaison for bid bond, bond and insurance requests for projects.
• Work with Estimators on project and bid proposals.
• Document control of drawings, specs and amendments during bid process.
• Review all proposals for completeness.

Job description

yearly

$50,000-$70,000

Responsibilities:

Supervise and enforce responsibilities of Superintendents. Supervise and maintain client & consultant relationships with GMCA, Inc. Responsible for all project purchases and accuracy

associated Accurate Project Profit/ Loss statements.

Reports To:

Pre-Construction Estimator - Manager

Mental and Visual Requirements:

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a .computer terminal, and reading.

Travel:

Some Travel to visit clients and or items relating to and including accurately estimating assigned projects.

Limited relocation expenses will be considered.

Responsibilities:

• Assist Pre-construction Managers with Pre-construction and estimating information procurement, process set-up, engagement and completion of related tasks.


• Assist and participate in preconstruction training, work product, scheduling and performance.


• Participate in the creation and execution of strategies for new business development, marketing, and procurement of new client relationships.


• Participate in establishing new client relationships


• Maintain and be a positive influence on existing client relationships.


• Manage and assist with the procurement of all documents, information, articles, plans and specifications and correctly assemble proposals, bids and presentations to clients.


• Participate in preconstruction strategies and formulation of proposals and presentations.


• Assist in the creation of clear scopes of work for each subcontractor bid incorporated into GMCA, Inc. proposals.


• Assist in the procurement, pre-qualification and vetting of new subcontractor and vendor relationships beneficial to GMCA.


• Assist in the maintenance of GMCA subcontractor Data Base.


• Assist in Competitive bidding, budgeting, forecasting, client negotiations with head of Preconstruction Department.


• Analyze potential project risk factors and pitfalls on a case-by-case basis.


• Create and assemble quantity takeoffs, subcontractor and vendor quotations to maintain thorough and consistent bidding practices.


• Learn and possess a good understanding and working knowledge of the company estimating software, forms and procedures necessary to formulate an entire estimate.


• Maintain estimating records for each proposal type and category. Assist with the preparation and presentation of the Preconstruction hand off to the Construction department.


• Provide support to Estimating Department in creating marketing material.


• Assist in canvassing market for new potential construction and renovation projects.


• Contact owners, architects, engineers to find leads for new projects.


• Create and send out marketing material to potential new clients. Follow up as necessary.


• Coordinate creation of bid proposals and assure all required forms are filled out and turned in with each proposal.


• Act as a liaison for bid bond, bond and insurance requests for projects.


• Work with Estimators in creating project and bid proposals.


• Document control of all drawings, specifications and amends during bid process.


• Review all proposals for completeness.