Pre-Construction Estimating Administrator

Professional Recruiting Consultants, Inc.; City of Syracuse (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

GMCA, Inc. is seeking a Pre-construction/Estimating support role in New York to assist managers with procurement of estimating data, training, scheduling, and developing strategies to win new client work.

The position involves coordinating subcontracts, bids, and proposals, maintaining client relationships, and traveling to visit clients and projects as needed.

Responsibilities

• Assist Pre-construction Managers with procurement of estimating information and task processing.
• Participate in preconstruction training, work product, scheduling and performance.
• Contribute to strategies for new business development, marketing and obtaining new client relationships.
• Establish and maintain client relationships.
• Coordinate procurement of documents, plans and specifications; assemble proposals, bids and presentations.
• Assist in preconstruction strategies, proposals and bid presentations.
• Help create clear scopes of work for subcontractor bids and GMCA proposals.
• Support in vetting new subcontractors and vendors beneficial to GMCA.
• Maintain GMCA subcontractor database and assist with competitive bidding, budgeting and forecasting.
• Generate quantity takeoffs and obtain subcontractor/vendor quotations.
• Learn and apply the company estimating software, forms and procedures.
• Maintain estimating records and assist with handoff to Construction; aid marketing material creation.
• Canvass the market for new construction and renovation projects; contact owners/architects/engineers for leads.
• Create and send marketing material to potential clients; follow up as necessary.
• Coordinate bid proposals and ensure all required forms are completed and submitted.

Job description

yearly

$50,000-$70,000

Responsibilities:

Supervise and enforce responsibilities of Superintendents. Supervise and maintain client & consultant relationships with GMCA, Inc. Responsible for all project purchases and accuracy

associated Accurate Project Profit/ Loss statements.

Reports To:

Pre-Construction Estimator - Manager

Mental and Visual Requirements:

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a .computer terminal, and reading.

Travel:

Some Travel to visit clients and or items relating to and including accurately estimating assigned projects.

Limited relocation expenses will be considered.

Responsibilities:

• Assist Pre-construction Managers with Pre-construction and estimating information procurement, process set-up, engagement and completion of related tasks.


• Assist and participate in preconstruction training, work product, scheduling and performance.


• Participate in the creation and execution of strategies for new business development, marketing, and procurement of new client relationships.


• Participate in establishing new client relationships


• Maintain and be a positive influence on existing client relationships.


• Manage and assist with the procurement of all documents, information, articles, plans and specifications and correctly assemble proposals, bids and presentations to clients.


• Participate in preconstruction strategies and formulation of proposals and presentations.


• Assist in the creation of clear scopes of work for each subcontractor bid incorporated into GMCA, Inc. proposals.


• Assist in the procurement, pre-qualification and vetting of new subcontractor and vendor relationships beneficial to GMCA.


• Assist in the maintenance of GMCA subcontractor Data Base.


• Assist in Competitive bidding, budgeting, forecasting, client negotiations with head of Preconstruction Department.


• Analyze potential project risk factors and pitfalls on a case-by-case basis.


• Create and assemble quantity takeoffs, subcontractor and vendor quotations to maintain thorough and consistent bidding practices.


• Learn and possess a good understanding and working knowledge of the company estimating software, forms and procedures necessary to formulate an entire estimate.


• Maintain estimating records for each proposal type and category. Assist with the preparation and presentation of the Preconstruction hand off to the Construction department.


• Provide support to Estimating Department in creating marketing material.


• Assist in canvassing market for new potential construction and renovation projects.


• Contact owners, architects, engineers to find leads for new projects.


• Create and send out marketing material to potential new clients. Follow up as necessary.


• Coordinate creation of bid proposals and assure all required forms are filled out and turned in with each proposal.


• Act as a liaison for bid bond, bond and insurance requests for projects.


• Work with Estimators in creating project and bid proposals.


• Document control of all drawings, specifications and amends during bid process.


• Review all proposals for completeness.