Pre-Construction Estimating Administrator

Accounting Search; City of Syracuse (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

GMCA, Inc. is seeking a Pre-construction Estimator to support managers in procurement, estimating, and bid development. The role involves preparing scopes of work, vetting subcontractors, and assisting in marketing and client relations to foster new business opportunities.

The position requires coordination of bid packages, accurate takeoffs, and ensuring completeness of proposals for review by the construction team.

Qualifications

• Assist Pre-construction Managers with pre-construction and estimating information procurement.
• Assist in preconstruction training, work product, scheduling and performance.
• Assist in the creation of clear scopes of work for each subcontractor bid incorporated into GMCA, Inc. proposals.
• Assist in procurement, pre-qualification and vetting of new subcontractor and vendor relationships.

Responsibilities

• Assist with procurement of information and estimating processes.
• Participate in the creation and execution of strategies for new business development, marketing, and procurement of new client relationships.
• Prepare and present bid proposals and presentations to clients.
• Coordinate bid proposals and ensure all required forms are filled out and submitted with each proposal.
• Review proposals for completeness and accuracy.

Job description

$50,000-$70,000

Benefits:

Responsibilities

Supervise and enforce responsibilities of Superintendents. Supervise and maintain client & consultant relationships with GMCA, Inc. Responsible for all project purchases and accuracy associated Accurate Project Profit/ Loss statements.

• Assist Pre-construction Managers with Pre-construction and estimating information procurement, process set-up, engagement and completion of related tasks.
• Assist and participate in preconstruction training, work product, scheduling and performance.
• Participate in the creation and execution of strategies for new business development, marketing, and procurement of new client relationships.
• Participate in establishing new client relationships.
• Maintain and be a positive influence on existing client relationships.
• Manage and assist with the procurement of all documents, information, articles, plans and specifications and correctly assemble proposals, bids and presentations to clients.
• Participate in preconstruction strategies and formulation of proposals and presentations.
• Assist in the creation of clear scopes of work for each subcontractor bid incorporated into GMCA, Inc. proposals.
• Assist in the procurement, pre-qualification and vetting of new subcontractor and vendor relationships beneficial to GMCA.
• Assist in the maintenance of GMCA subcontractor Data Base.
• Assist in Competitive bidding, budgeting, forecasting, client negotiations with head of Preconstruction Department.
• Analyze potential project risk factors and pitfalls on a case-by-case basis.
• Create and assemble quantity takeoffs, subcontractor and vendor quotations to maintain thorough and consistent bidding practices.
• Learn and possess a good understanding and working knowledge of the company estimating software, forms and procedures necessary to formulate an entire estimate.
• Maintain estimating records for each proposal type and category. Assist with the preparation and presentation of the Preconstruction hand off to the Construction department.
• Provide support to Estimating Department in creating marketing material.
• Assist in canvassing market for new potential construction and renovation projects.
• Contact owners, architects, engineers to find leads for new projects.
• Create and send out marketing material to potential new clients. Follow up as necessary.
• Coordinate creation of bid proposals and assure all required forms are filled out and turned in with each proposal.
• Act as a liaison for bid bond, bond and insurance requests for projects.
• Work with Estimators in creating project and bid proposals.
• Document control of all drawings, specifications and amends during bid process.
• Review all proposals for completeness.

Mental and Visual Requirements:

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a .computer terminal, and reading.

Travel:

Some Travel to visit clients and or items relating to and including accurately estimating assigned projects.

Limited relocation expenses will be considered.

Reports To:

Pre-Construction Estimator - Manager