Pre-Construction Estimating Administrator

Zaddy Solutions; City of Syracuse (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

GMCA, Inc. is seeking a Pre-construction Estimator - Manager to supervise and support the estimating team, develop winning bids, and grow client relationships. This role involves analyzing data, coordinating with managers, and leading procurement for project documents, proposals, and presentations.

The position requires attention to detail, travel to visit clients, and collaboration across departments to drive successful preconstruction outcomes.

Responsibilities

• Assist Pre-construction Managers with information procurement, process setup, engagement and related tasks.
• Assist in preconstruction training, work product, scheduling and performance.
• Participate in creating and executing strategies for new business development, marketing and client relationships.
• Establish new client relationships and maintain existing ones.
• Manage and assist with procurement of documents, plans and specifications and assemble proposals, bids and presentations.
• Contribute to preconstruction strategies and formulation of proposals and presentations.
• Help create clear scopes of work for subcontractor bids in GMCA proposals.
• Assist in procurement, pre-qualification and vetting of subcontractor/vendor relationships.
• Maintain GMCA subcontractor database.
• Assist in competitive bidding, budgeting, forecasting, and client negotiations with the head of Preconstruction.
• Analyze potential project risk factors on a case-by-case basis.
• Create quantity takeoffs and quotations to maintain bidding discipline.
• Learn and use the company estimating software, forms and procedures for full estimates.
• Maintain estimating records for each proposal type and category; assist hand-off to Construction.
• Provide support to Estimating Department for marketing materials.
• Assist in canvassing market for new construction and renovation projects.
• Contact owners, architects, engineers to find leads for new projects.
• Create and send marketing material to potential new clients and follow up.
• Coordinate bid proposals and ensure all forms are filled and submitted.
• Act as liaison for bid bonds, bonds and insurance requests for projects.
• Collaborate with Estimators on project and bid proposals.
• Document control of drawings, specifications and amendments during bids.
• Review all proposals for completeness.

Job description

yearly

$50,000-$70,000

Reports To:

Pre-Construction Estimator - Manager

Mental and Visual Requirements:

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a .computer terminal, and reading.

Travel:

Some Travel to visit clients and or items relating to and including accurately estimating assigned projects.

Limited relocation expenses will be considered.

Responsibilities:

Supervise and enforce responsibilities of Superintendents. Supervise and maintain client & consultant relationships with GMCA, Inc. Responsible for all project purchases and accuracy associated Accurate Project Profit/ Loss statements.

Responsibilities:

• Assist Pre-construction Managers with Pre-construction and estimating information procurement, process set-up, engagement and completion of related tasks.


• Assist and participate in preconstruction training, work product, scheduling and performance.


• Participate in the creation and execution of strategies for new business development, marketing, and procurement of new client relationships.


• Participate in establishing new client relationships


• Maintain and be a positive influence on existing client relationships.


• Manage and assist with the procurement of all documents, information, articles, plans and specifications and correctly assemble proposals, bids and presentations to clients


• Participate in preconstruction strategies and formulation of proposals and presentations.


• Assist in the creation of clear scopes of work for each subcontractor bid incorporated into GMCA, Inc. proposals.


• Assist in the procurement, pre-qualification and vetting of new subcontractor and vendor relationships beneficial to GMCA.


• Assist in the maintenance of GMCA subcontractor Data Base.


• Assist in Competitive bidding, budgeting, forecasting, client negotiations with head of Preconstruction Department.


• Analyze potential project risk factors and pitfalls on a case-by-case basis


• Create and assemble quantity takeoffs, subcontractor and vendor quotations to maintain thorough and consistent bidding practices


• Learn and possess a good understanding and working knowledge of the company estimating software, forms and procedures necessary to formulate an entire estimate.


• Maintain estimating records for each proposal type and category. Assist with the preparation and presentation of the Preconstruction hand off to the Construction department.


• Provide support to Estimating Department in creating marketing material.


• Assist in canvassing market for new potential construction and renovation projects.


• Contact owners, architects, engineers to find leads for new projects.


• Create and send out marketing material to potential new clients. Follow up as necessary.


• Coordinate creation of bid proposals and assure all required forms are filled out and turned in with each proposal.


• Act as a liaison for bid bond, bond and insurance requests for projects.


• Work with Estimators in creating project and bid proposals.


• Document control of all drawings, specifications and amends during bid process.


• Review all proposals for completeness.