Pre-Award Grant Coordinator

wsu; Pullman (WA); On-site; USD 58,000 - 77,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation

Paid holidays

Medical, dental, life and disability保险

Retirement plan

Tuition waiver

Job summary

Washington State University is seeking a Pre-Award Grant Coordinator to manage pre-award activities for the CAHNRS Grants Team. You will assist faculty and PIs in proposal development, budgeting, and sub-award coordination while ensuring compliance with sponsor and university guidelines.

The role emphasizes cross-functional collaboration, accurate budgeting, and timely submissions. It is a full-time, permanent position with a comprehensive benefits package and salary in the mid-to-upper range

Qualifications

• Bachelor's degree with 18 quarter or 12 semester hours in accounting, auditing, or budgeting, or 2 years of relevant experience.
• Exceptional English written and oral communication skills.
• Ability to use automated spreadsheets and other tools for financial analysis and reporting.

Responsibilities

• Assist PIs with development, preparation and submission of grant and contract proposals.
• Develop budgets and budget justifications, ensuring sponsor and university requirements are met.
• Review budgets for consistency with sponsor requirements and overhead rates.
• Coordinate and review proposal elements for consistency and completeness; route documents per university procedures.
• Prepare high-quality written documents and analyze data; train staff in grant post-award management.

Skills

English communication

Interpersonal skills

Budgeting

Education

Bachelor's degree with accounting/budgeting focus

Tools

Excel

Job description

Available Title(s): 143K-NN_CS_NPS - Fiscal Analyst 3, 143K-YN_CS_NPS - Fiscal Analyst 3

Business Title: Pre-Award Grant Coordinator

Employee Type: Classified

The Opportunity:

In this role, you will be responsible for managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team, using your knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. You will contribute information and ideas related to your areas of responsibility as part of a cross-functional team and perform pre-award activities while ensuring effective and efficient workflow and adherence to quality standards for faculty and staff.

You will assist departmental faculty and Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals. You will ensure all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process. You will ensure proposals are entered and routed in a timely manner for further review and confer with PIs and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.

You will assist PIs in the development of budgets and budget justifications, including proofing budgets for inconsistencies and ensuring accuracy. You will review budgets for consistency with sponsor requirements, monitor compliance with agency and university regulations regarding submission, and verify all financial information, including application of the appropriate overhead rate for each project. You will advise PIs on administrative requirements related to proposal submissions and on budget adjustments and revisions necessary to meet sponsor requirements.

You will coordinate and review proposal elements, including biosketches and facilities and resources documents, for consistency, accuracy, and completeness. You will review proposals for consistency with sponsor guidelines regarding budgets, format, font size, and page limits, excluding narrative content, and obtain and review sponsor guidelines as needed. You will monitor and facilitate the proposal process through routing in compliance with university procedures and institutional signature requirements, obtain signatures as needed, and work effectively with other offices, including central, school, department, division, and RAS units, on research proposals.

You will prepare high-quality written documents, analyze data and formulate conclusions, review and process award documents through the routing process in compliance with university procedures, provide training to individuals throughout the college responsible for grant post-award management, and perform related responsibilities as required.

Additional Information:

This is a full-time (100 % FTE), permanent position. This position is overtime eligible.

Monthly Salary: $5,240 to $6,870 | Range 55 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 .

In accordance with RCW 49.58.110 , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation .

Required Qualifications:

• A Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting or (2) years of relevant professional experience, or equivalent education/experience.

Preferred Qualifications:

• Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required.
• Demonstrated understanding of grant agreements and compliance requirements.
• Demonstrated ability to develop and meet goals and deadlines.
• Exceptional English written and oral communication skills.
• Ability to use automated spreadsheets and other tools for financial analysis and reporting.
• Strong interpersonal skills with ability to maintain positive working relationships with others.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

About Department/College/Area/ Campus - CAHNRS Office of Research

Area/College: College