Pre-Award Grant Coordinator

Washington State University; Pullman (WA); Hybrid; USD 58,000 - 77,000; Full time

Benefits offered by this job

Paid sick leave

Paid vacation leave

Employee tuition waiver

Retirement plan

Job summary

Washington State University seeks a Pre-Award Grant Coordinator in the CAHNRS Office of Research to handle pre-award activities for faculty and PIs. You will assist in development, budgets, and timely submission of proposals, ensuring compliance with sponsor and university guidelines.

The role emphasizes collaboration with multiple offices and cross-functional teams. You will prepare budgets, review documents for accuracy, and advise on administrative requirements and revisions.

Qualifications

• Bachelor's degree with 18 quarter credits or 12 semester hours in accounting, auditing, or budgeting or 2+ years of relevant experience.
• Experience in grants administration and compliance is preferred.

Responsibilities

• Manage pre-award activities for grants and contracts in CAHNRS Office of Research.
• Assist PIs in proposal development, budgets, andJust-In-Time submissions.
• Review sponsor guidelines, budgets, and overhead rates for accuracy.
• Coordinate biosketches, facilities, and resources documents for proposals.
• Provide training on grant post-award management and related processes.

Skills

Grants administration

Budgeting

Deadlines management

English communication

Interpersonal skills

Spreadsheet proficiency

Education

Bachelor's degree with accounting coursework

2+ years of relevant professional experience

Tools

Excel

Job description

Online applications must be received before 11:59pm on: September 6, 2026

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s)

143K-NN_CS_NPS - Fiscal Analyst 3, 143K-YN_CS_NPS - Fiscal Analyst 3

Business Title

Pre-Award Grant Coordinator

Employee Type

Classified

Position Details

The Opportunity

In this role, you will be responsible for managing pre-award activities for the College of Agricultural, Human, and Natural Resource Sciences within the Grants Team, using your knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. You will contribute information and ideas related to your areas of responsibility as part of a cross-functional team and perform pre-award activities while ensuring effective and efficient workflow and adherence to quality standards for faculty and staff.

You will assist departmental faculty and Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals. You will ensure all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process. You will ensure proposals are entered and routed in a timely manner for further review and confer with PIs and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.

You will assist PIs in the development of budgets and budget justifications, including proofing budgets for inconsistencies and ensuring accuracy. You will review budgets for consistency with sponsor requirements, monitor compliance with agency and university regulations regarding submission, and verify all financial information, including application of the appropriate overhead rate for each project. You will advise PIs on administrative requirements related to proposal submissions and on budget adjustments and revisions necessary to meet sponsor requirements.

You will coordinate and review proposal elements, including biosketches and facilities and resources documents, for consistency, accuracy, and completeness. You will review proposals for consistency with sponsor guidelines regarding budgets, format, font size, and page limits, excluding narrative content, and obtain and review sponsor guidelines as needed. You will monitor and facilitate the proposal process through routing in compliance with university procedures and institutional signature requirements, obtain signatures as needed, and work effectively with other offices, including central, school, department, division, and RAS units, on research proposals.

You will prepare high-quality written documents, analyze data and formulate conclusions, review and process award documents through the routing process in compliance with university procedures, provide training to individuals throughout the college responsible for grant post-award management, and perform related responsibilities as required.

Additional Information

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary

$5,240 to $6,870 | Range 55 | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications

• A Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting or (2) years of relevant professional experience, or equivalent education/experience.

Preferred Qualifications

• Demonstrated grants administration or grants/contracts experience in which developing, monitoring, and ensuring outcomes/compliance was required.
• Demonstrated understanding of grant agreements and compliance requirements.
• Demonstrated ability to develop and meet goals and deadlines.
• Exceptional English written and oral communication skills.
• Ability to use automated spreadsheets and other tools for financial analysis and reporting.
• Strong interpersonal skills with ability to maintain positive working relationships with others.

Position Sponsorship Eligibility

Not eligible for work visa sponsorship

About Department/College/Area/ Campus - CAHNRS Office Of Research

Area/College

College of Agricultural, Human, and Natural Resources

Department Name

CAHNRS Office of Research

Location

Hybrid (Pullman, WA)

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type

Full time

Position Term

12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [e-mail].

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/