Pre-Award Administrator - Team C

The University of Chicago; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Chicago seeks a Pre-Award Administrator to support grant and contract proposals and funding within the Department of Neurological Surgery. The role includes pre-award and post-award activities, compliance monitoring, and budgeting, with work conducted under moderate guidance.

Responsibilities include preparing grant applications, budgets, and reports, coordinating with faculty and administrators, and assisting in audits and site visits to ensure compliance with award terms and

Qualifications

• Bachelor’s degree in a related field required.
• 2–5 years of work experience in a related job discipline required.

Responsibilities

• Identifies, prepares, and submits grant applications to federal and private sources.
• Assists in timely submission of required annual reports and continuation applications.
• Serves as a resource to ensure award activities comply with terms and conditions.
• Attends grants-management meetings and maintains relationships with internal and external agencies.
• Seeks new funding opportunities and notifies faculty of relevant opportunities.
• Drafts proposal budgets with moderate guidance and direction.
• Prepares summaries of grants and effort allocations for Principal Investigators.
• Coordinates with other departments on multi-investigator grants.
• Acts as department contact for annual audits and agency site visits.
• Reviews applications against university guidelines and drafts progress reports.

Skills

Grant administration

Budgeting

Accounts and reporting

Proposal development

Interpersonal communication

Education

Bachelor's degree in accounting

Bachelor's degree in business administration

Bachelor's degree in science

Job description

Department

BSD ADM - Pre Award - Team C

About the Department

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office (RAO) plays a pivotal role in supporting and facilitating the faculty who conduct research.

Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

The Pre-Award Administrator will facilitate the development and initiation of research grants and contracts for faculty in the Department of Neurological Surgery.

Responsibilities

• Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.
• Assists in the timely submission of required annual reports and continuation applications.
• Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.
• Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.
• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention.
• Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi-investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.
• Responsible for all data entry and preparation of grant reports and trend analysis.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

• Education: Bachelor's degree in accounting, business administration, or science strongly preferred.
• Experience: Three years of administrative, accounting, or grant and contract administration experience strongly preferred.
• Experience with budgets, ledgers, invoices, and fiscal reporting strongly preferred.
• Experience in one or more aspects of sponsored program administration in a research environment strongly preferred.