Pre-Award Administrator - Team C

The University Of Chicago; United States; On-site; USD 75,000 - 100,000; Full time

Job summary

The University of Chicago seeks a Pre-Award Administrator to support grant and contract proposals and funding within the Neurological Surgery department. This role handles pre-award activities like research, applications, and proposal editing, and post-award duties including compliance, payments, and salary allocations.

Responsibilities include coordinating with faculty and staff to prepare applications, budgets, and reports; ensuring adherence to award terms; and supporting audits, site visits,

Qualifications

• Education: college or university degree in related field.
• Work Experience: 2–5 years in a related job discipline.
• Certifications: ---

Responsibilities

• Identify, prepare, and submit grant applications.
• Assist in timely submission of annual reports and continuation applications.
• Coordinate with departments and sponsors on budgets and reporting.
• Prepare grant summaries and effort allocations for PIs.
• Maintain data entry and grant reporting.
• Support audits and site visits as department contact.

Skills

Detail oriented

Time management

Analytical skills

Communication skills

Computer skills

Education

Bachelor's degree (related field)

2–5 years of relevant experience

Tools

Budgets & ledgers

Fiscal reporting

Accounting systems

Job description

Department BSD ADM - Pre Award - Team C

About the Department

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office (RAO) plays a pivotal role in supporting and facilitating the faculty who conduct research.

Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Pre-Award Administrator will facilitate the development and initiation of research grants and contracts for faculty in the Department of Neurological Surgery.

Responsibilities

• Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.
• Assists in the timely submission of required annual reports and continuation applications.
• Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.
• Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.
• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention.
• Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.
• Coordinates with other departments/units/divisions regarding multi investigator grants.
• Serves as department contact for annual audits and agency site visits.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.
• Responsible for all data entry and preparation of grant reports and trend analysis.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications

• Education: Bachelor's degree in accounting, business administration, or science strongly preferred.
• Experience: Three years of administrative, accounting, or grant and contract administration experience strongly preferred.
• Experience with budgets, ledgers, invoices, and fiscal reporting strongly preferred.
• Experience in one or more aspects of sponsored program administration in a research environment strongly preferred.
• Experience with accounting systems strongly preferred.

Preferred Competencies

• Strong computer skills including word processing, database management, and spreadsheet skills.
• Excellent verbal and written communication skills.
• Attention to detail.
• Ability to be flexible and adaptable.
• Knowledge of general accounting standards and auditing.
• Strong organizational skills.
• Strong financial and analytic skills.
• Ability to research issues and propose solutions to problems.
• Demonstrated initiative in improving processes and enhancing systems.
• Ability to exercise sound judgment, discretion and tact.
• Familiarity with federal and non-federal grant and contract policies.
• Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
• Ability to work with individuals from across the division and university.

Working Conditions

Office environment.

Job Family: Financial Management Role Impact Individual Contributor

Scheduled Weekly Hours 40
Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $75,000.00 - $100,000.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Eligible Yes.

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.uchicago.edu/