PRE AUDIT CLERK II - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 44,000 - 55,000; Full time

Job summary

State of Hawaiʻi in Hawaii seeks a Pre-Audit Clerk to perform payroll and voucher verification for accuracy and legality. Responsibilities include examining payroll and vouchered claims prior to payment, ensuring propriety of charges, and compliance with applicable regulations.

Positions require two years of clerical payroll experience and one year in pre-audit, with physical requirements noted. This is a state civil service position with continuous recruiting.

Qualifications

• Two (2) years of responsible clerical work experience in the preparation and processing of payroll documents/forms and/or in the preparation and processing of vouchers, invoices and statements.
• One (1) year of progressively responsible work experience which involved the examination and verification of payroll documents/forms, invoices, vouchers, statements and other request for payment for completeness, accuracy, legality, and propriety.
• Legal Authorization To Work Requirement – The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Physical Requirements – Some positions may require lifting and carrying objects of varying weights without assistance or with the assistance of another person and/or the use of equipment (e.g. hoisting equipment, hand truck, etc.) for heavier loads, with or without reasonable accommodation.
• Substitutions Allowed – Relevant substitutions as described in the Minimum Qualification Requirements may apply.

Responsibilities

• Pre-Audit Clerks examine and verify payrolls and vouchers for accuracy and compliance with laws, rules, and policies.
• Examine, prior to payment, vouchered claims against the State for propriety of the charge and for compliance with the indicated appropriation.
• Examine payroll claims for compliance with statutes, rules, policies, and procedures; supervise and participate in clerical pre-auditing work.
• Perform related duties as assigned.

Skills

Arithmetic

Reading & following instructions

Oral & written communications

Attention to detail

Job description

Current Vacancies Are As Follows

• Department of Accounting & General Services (DAGS)
• Department of Health (DOH)
• Department of Corrections and Rehabilitation (DCR)

Salary

$3,900 to $4,933 per month (SR-13, Step C to I)

Hiring Information

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Pre-Audit Clerks are concerned with the functions of examination and verification of payrolls and summary warrant vouchers for accuracy and compliance with legal and procedural requirements; verification of prices of contractual items; verification of receipts of goods or services; and the receipt and deposit of monies received by the department.

Level II

Positions examine, prior to payment, all vouchered claims against the State for propriety of the charge against the appropriation indicated and for compliance with statutes, policies, rules and regulations; and/or examine, prior to payment, all payroll claims against the State for compliance with laws, rules and regulations, and policies as established for employees under the merit system and employees exempted from the merit system; or supervise and participate in performing the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures, or under the supervision of a higher level Pre Audit Clerk, supervise the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures; and perform other related duties as assigned.

Minimum Qualification Requirements

• Legal Authorization To Work Requirement – The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Specialized Experience – Two (2) years of responsible clerical work experience in the preparation and processing of payroll documents/forms and/or in the preparation and processing of vouchers, invoices and statements. Such experience must have demonstrated knowledge of arithmetic and required the ability to read, understand and follow oral and written instructions; communicate orally and in writing; and make arithmetic computations.
• Pre Audit Experience – One (1) year of progressively responsible work experience which involved the examination and verification of payroll documents/forms, invoices, vouchers, statements and other request for payment for completeness, accuracy, legality, and propriety.
• Physical Requirements – Some positions may require lifting and carrying objects of varying weights without assistance or with the assistance of another person and/or the use of equipment (e.g. hoisting equipment, hand truck, etc.) for heavier loads, with or without reasonable accommodation.
• Substitutions Allowed – Relevant substitutions as described in the Minimum Qualification Requirements may apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their entirety ,

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, see https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.