Practice Supervisor

Ascend Vision; Oklahoma City (OK); On-site; USD 65,000 - 90,000; Full time

Job summary

Ascend Vision in Oklahoma City is seeking a Practice Supervisor to oversee the day-to-day operations of the ophthalmology clinic, manage a team of clinical and non-clinical staff, and ensure high-quality patient care.

You will train personnel, monitor performance, maintain compliance with clinical standards and protocols, coordinate with physicians and leadership to optimize clinic flow, and drive performance improvement projects.

Qualifications

• High School diploma or equivalent, required.
• Minimum of three (3) years of prior healthcare operations, analyst and/or administrator experience.
• Bachelor’s degree in business, finance, health care administration or related field, preferred.
• Minimum of three (3) years of clinical ophthalmology experience as a technician.
• Certified Ophthalmic Technician, Scribe or Assistant (COT, COS, COA) preferred.

Responsibilities

• Oversee the day-to-day operations of the assigned ophthalmology clinic, managing a team of clinical and non-clinical staff.
• Ensure adherence to established standards, protocols and quality standards.
• Manage clinical flow, including scheduling, patient intake, and testing procedures.

Skills

Leadership

Operations management

Healthcare knowledge

Communication

Training & mentoring

Education

Bachelor’s degree (business/health care admin)

High School diploma or equivalent

Tools

Microsoft Office

Job description

Description

Our Mission is to deliver quality, accessible and patient-centered eye care.

Consider joining Sylvester Eye Care/Ascend Vision Partners and a group of team members delivering quality, accessible and patient-centered eye care. By offering both primary and specialized services, we are committed to making premier vision care available, timely, and convenient for every private, government and value-based care customer. Through collaboration, education, and cutting-edge treatments, we partner with our customers to achieve optimal outcomes.

We are passionate about driving a culture of integrity, respect, and a relentless pursuit of building the premier team in vision care.

GENERAL SUMMARY:

The Practice Supervisor is responsible for the oversight of the day-to-day operations of assigned ophthalmology clinic, managing a team of clinical and non-clinical staff, ensuring high-quality patient care is delivered by providing training, monitoring performance, and maintaining compliance with clinical standards and protocols while coordinating with physicians and leadership team to optimize clinical flow and patient experience. This position will assist in the review of clinic operations and assist in the development of subsequent performance improvement plans, that will include the development of detailed work plans, schedules, resource plans, realization schedules, and status reports.

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES:

• Fosters a positive and successful working environment, creating partnership with team members, leadership, and providers.
• Oversees and coordinates operations of the assigned clinic, ensuring adherence to established standards, protocols and quality standards.
• Manages clinical flow, including scheduling, patient intake, and testing procedures.
• Assists with patient care during examinations, including taking vital signs and preparing instruments, educates patients on pre- and post-operative instructions, ensures accurate documentation of patient data, including medical history, visual acuity testing, and diagnostic results.
• Educates and trains team members on proper performance of the essential duties and responsibilities of the role and ensures competency is attained.
• Serves as a liaison between providers, technicians, and patients, addressing concerns and ensuring patient satisfaction.
• Reviews and updates clinical protocols and procedures.
• Identifies opportunities to improve clinic operations, patient care and staff performance. Assists in the development of process improvement projects following assessment of workflow and procedure to improve operational efficiency.
• Troubleshoots equipment issues and coordinate maintenance with appropriate vendors.
• Resolves patient concerns, combining customer service skills, leadership, confidence and knowledge to ensure a positive, timely and effective solution.

SUPERVISORY RESPONSIBILITIES:

• Direct leadership of the assigned team members.
• Partners with Human Resources to attract, recruit and retain top talent to support the mission and vision of the organization.
• Ensures the team has the necessary resources and support to continue to meet/exceed goals.
• Establishes current and long-term goals for team members.

Requirements

CORE COMPETENCIES:

• Knowledge of ophthalmology procedures, clinical protocols, and relevant regulations.
• Strong leadership, communication, interpersonal, and organizational skills.
• Proficient in Microsoft Office products.
• Highly analytical and process-oriented while being able to think holistically and strategically.
• Ability to work effectively with internal and external customers.
• Ability to communicate, present and influence all levels of the organization.
• Ability to maintain confidentiality when dealing with sensitive information.
• Excellent verbal and written communication skills, including listening, negotiation and presentation.

KNOWLEDGE AND SKILLS PREFERRED:

• Knowledge of MIPS compliance and optimization

EDUCATION AND EXPERIENCE REQUIRED:

• High School diploma or equivalent, required.
• Minimum of three (3) years of prior healthcare operations, analyst and/or administrator experience.

EDUCATION & EXPERIENCE PREFERRED:

• Bachelor’s degree in business, finance, health care administration or related field, preferred.
• Minimum of three (3) years of clinical ophthalmology experience as a technician.

LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:

• Certified Ophthalmic Technician, Scribe or Assistant (COT, COS, COA)