Practice Manager/Sr. - Pediatrics (TMC)

UT Physicians Inc; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

UTHealth Houston seeks a Clinic Manager to oversee administrative operations, ensuring high-quality patient care and efficiency in clinic management. This role requires a bachelor's degree and extensive experience in healthcare administration, alongside strong management skills. A comprehensive benefits package, including paid medical premiums and generous time off, is offered.

Benefits

100% paid medical premiums

Generous time off (up to 38 days per year)

Longevity Pay after two years of service

Retirement/pension plan

Free financial and legal counseling

Free mental health counseling services

Gym membership discounts

Qualifications

• Five years of experience in outpatient clinic or healthcare administrative settings.
• Proficient in Microsoft Office and EHR systems.
• Excellent written and verbal communication skills.

Responsibilities

• Manage all administrative functions for the clinic.
• Ensure high-quality patient care is provided.
• Develop and implement efficient internal operations systems.

Skills

Communication

Management

Problem Solving

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

EHR systems

Job description

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Manages and coordinates all administrative, managerial clinical and clerical functions required for the operation of a clinic.

Position Key Accountabilities:

Patient Care & Clinical Operations—

1. Responsible for ensuring high quality patient care is provided.
2. Coordinates facility building needs by acting as the primary contact for the center interacting with building management.
3. Maintains confidentiality per HIPAA guidelines in regards to patient information.
4. Makes recommendations to increase efficiency, decrease costs, or improve daily operations.
5. Develop and implement a cost effective and efficient, internal operations system to handle patient volume and required documentation for regulatory agencies.
6. Maintains an environment that complies with OSHA regulations and employee safety.
7. Handles patient complaints and reviews quality assurance information relating to practice and patient care issues.
8. Resolves any operation or issues that may arise.
9. Monitors patient volumes, quality of care, and performance of staff to identify areas for improvement.
10. Maintains a clinical provider appointment schedules that effectively utilize personnel, space, and equipment that could include multi-modality specialties like XRAY, Ultrasound, PET, MRI and CT.
11. Oversees all clinic facilities and equipment management which includes maintaining a clean safe environment for clinical inspections by regulatory agencies.
12. Manages and coordinates the daily and monthly clinical scheduling IDX templates for each provider.
13. Other duties as assigned.

Financial & Personnel Management—

1. Responsible for the economical and efficient performance of the practice.
2. Prepares the annual budget for Department-level review and approval. Monitors budget variance reports and presents financial analysis as appropriate.
3. Manages the daily business operations including purchasing, and marketing.
4. Maintains the employee and patient incident report files.
5. Interact with administrative offices of the organization regarding the selection of training and monitoring of new staff to ensure continuity of operations.
6. Ensures that personnel are appropriately trained for the job duties they are assigned.
7. Manages Human Resource functions for the clinic under the direction of the UTH-assigned Department with regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
8. Ensures accurate submission of time and leave requests, and verifies monthly payroll statements reflect submitted and approved time.
9. Produce all reports, manuals, and agendas, correspondence as directed by physicians and department administration on clinic volume, expense, and profitability.
10. Other duties as assigned.

Certification/Skills:

Proficient with Microsoft Office and EHR systems.
Excellent written and verbal communication skills.

Minimum Education:

Bachelor’s degree or experience in lieu of education.

Minimum Experience:

Five years of experience in an outpatient clinic setting or healthcare administrative setting. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.