Practice Manager - Pelvic Health

Northwestern Medicine; Chicago (IL); On-site; USD 75,000 - 110,000; Full time

Job summary

Northwestern Medicine is seeking a Practice Manager to oversee operations at one or more clinical sites. You will supervise both clinical and administrative staff, manage staffing, schedules, budgets, and supplier relations to optimize patient access and provider productivity.

The role requires a Bachelor's Degree, 2+ years in health care, and strong leadership with analytical acumen. Experience in outpatient settings and familiarity with data reporting are preferred.

Qualifications

• Bachelor's Degree required.
• 2 years health care experience required.
• Experience working within a clinical environment required.
• Outpatient setting experience preferred.
• Demonstrated organizational and leadership skills required.
• Excellent analytical skills required.

Responsibilities

• Manage front-line non-exempt staff including interviewing, hiring, training, discipline, and performance appraisals.
• Schedule staff and allocate resources to maximize patient access, provider productivity, and efficiency.
• Carry out supply purchasing within budget using online ordering systems.
• Report monthly productivity results to providers and staff.
• Ensure accurate data collection and data entry and coordinate with Central Office.
• Oversee cash management duties including co-pays, patient balances, and cash flows.
• Participate in corporate committees and task forces.
• Provide financial analysis to aid planning and cash flow management.
• Communicate budget and variance information to staff.
• Understand job functions to identify training opportunities and develop staff.
• Define performance goals and monitor progress with senior management.

Skills

Organizational skills

Leadership

Analytical skills

Education

Bachelor's Degree

MBA or MHA preferred

Job description

Description

The Practice Manager reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

• The Practice Manager is responsible for managing operations of one or more practice sites and supervising both clinical and administrative support staff.

Responsibilities:

• Manage the office’s front-line non-exempt staff, requiring interviewing, hiring, training, progressive discipline, dismissals, performance appraisals, and employee relations.
• Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
• Conduct supply purchasing via the Group’s on-line ordering and shopping list system within specified budget.
• Report monthly productivity results to providers and staff.
• Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from NMG’s Central Office.
• Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances and processing of clean super bill batches, in-house cash balances, and bank deposits in order to influence profitability.
• Serve as an active participant in corporate committees and task forces.
• Provide financial analysis to facilitate planning and cash flow management and review variance explanations.
• Communicate budget and variance information to professional staff.
• Gain comprehensive understanding of individual job functions for purposes of identifying training and developmental opportunities.
• Identify and communicate priorities, timelines and accountabilities to ensure efficient use of resources and to promote and open and productive work environment.
• Work with senior management to define performance goals for team and interface with staff to monitor progress, manage disciplinary issues and provide ongoing feedback.

Qualifications

Required:

• Bachelors Degree
• 2 years health care experience
• Experience working within a clinical environment
• Outpatient setting experience
• Demonstrated organizational and leadership skills
• Excellent analytical skills.

Preferred:

• Master of Business Administration (MBA) or Master of Health Administration (MHA)
• Academic medical center health care experience

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position):

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.