PRACTICE MANAGER CARDIOLOGY CLINIC

PIKEVILLE MEDICAL CENTER INC.; Pikeville (KY); On-site; USD 60,000 - 90,000; Full time

Job summary

PIKEVILLE MEDICAL CENTER INC. in Pikeville, KY seeks a skilled Practice Manager to oversee daily physician practice operations, ensure financial sustainability, and deliver excellent patient service aligned with the hospital's mission.

The role includes budgeting, staff leadership, compliance with regulatory standards, and collaboration with leadership to drive efficient operations and patient satisfaction.

Qualifications

• Requires high school degree or GED; certification in healthcare field or related admin area preferred.
• Experience in physician office policies, procedures and equipment.
• Experience in medical office operations, billing and finance.
• Ability to organize priorities and analyze financial data.

Responsibilities

• Oversee daily management of physician practices and staff.
• Provide leadership, training and guidance for staff operations.
• Communicate staff concerns and activities to leadership.
• Review processes and implement improvements for efficiency.
• Manage staff distribution and coverage; ensure budget adherence.
• Ensure payroll accuracy and overtime within budget; assist with issues.
• Ensure compliance with regulatory, accreditation and system standards.
• Lead staff meetings to communicate updates and address issues.
• Coordinate compliance with JCAHO, state and federal standards.

Skills

Initiative

Budgeting

Staff leadership

Communication with physicians

Regulatory compliance

Education

High school diploma

Healthcare management training

Associates degree or higher (Nursing/Business)

Tools

Payroll systems

EMR systems

Job description

• Location 911 BYPASS ROAD,BUILDING A,Pikeville, KY, 41501,United States
• Job Category MANAGEMENT
• Employee Type Full-Time Exempt
• Required Degree High school

Contact information

• Name Recruitment Services
• Phone [phone]
• Email [e-mail]

JOB SUMMARY

Ensures a medical practice or group of related medical practices remains financially sustainable while delivering good customer service. Makes key business decisions and oversees day-to-day practice operations. Works to expand practice to make it more profitable and better meet the needs of the medical center and patients. Communicates and models mission and values of the hospital.

ESSENTIAL FUNCTIONS

• Responsible for daily management of physician practice. Motivates staff and organizes day-to-day activity of the practices and continues to provide services based on their licensure.
• Provides management, guidance and training to staff in daily practice operations. Performs duties of subordinate staff when necessary to maintain practice operations.
• Communicates concerns and activities of the practice staff to leadership on an on-going basis.
• Reviews processes and makes recommendations for improvement to achieve effective and efficient operations.
• Monitors and manages staff utilization by coordinating daily distribution of staff. Maintains adequate coverage for the practice as needed.
• Ensures accuracy of payroll submission. Ensures overtime and/or temporary personnel are within budget. Assists staff with payroll issues.
• Understands and assures compliance for regulatory, accreditation and system process.
• Conducts both weekly and/or monthly staff meetings to keep staff informed and address staff issues.
• Coordinates planning and facilitating compliance with JCAHO, state and federal standards for the physician practices. Ensure compliance with system policy/procedure for all activities within practice.
• Operates practice within the context of an established budget. Makes recommendations for quarterly budget and maximizes opportunities to meet or exceed budget guidelines.
• Performs evaluation process for staff within each practice; compiles information for human resource department in a timely manner. Ensures that staff maintains licensure and certifications as required along with yearly competency evaluation. Provides on-going feedback to staff of performance throughout the year.
• Counsels employees in disciplinary matters and obtains assistance from human resources appropriately for disciplinary actions and/or employee termination process.
• Recruits, interviews and hires personnel as necessary and according to guidelines.
• Serves on committees and assists other managers as requested by leadership .
• Attends meetings for the benefit of department operations or personal management development and growth.
• All managers must be competent on systems to relieve administrative staff if necessary.
• I f the Clinic Manager has a Clinical License, they must keep an active license and maintain any competencies required by the licensure board and those for the area under their supervision.
• Functions as a preceptor to orient new employees.
• Performs other related duties as assigned or requested.
• Adheres to dress code.
• Adheres to medical center behavioral standards and addressing infection control, safety, and personnel guidelines.
• Demonstrates knowledge of and compliance with the medical center code of conduct and applicable corporate policies and procedures.
• Maintains patient confidentiality and treats patients and their families with respect and dignity.

ADDITIONAL RESPONSIBILITIES

N/A

JOB REQUIREMENTS

Skills in exercising a high degree of initiative, judgement and decision making. One year of experience in physician office policies, procedures, and equipment. One year of experience and knowledge of medical office operations, billing, and finance. Ability to assume responsibility and to organize and integrate organizational priorities. Ability to analyze and prepare comprehensive reports. Ability to communicate and collaborate with physicians, staff and management. Three years related experience is preferred. At least two years of operational management experience supervising at least five employees preferred. Previous experience in analyzing financial data as well as incorporating results of analysis into operations preferred.

EDUCATION AND LICENSURE

Minimum of high school degree or GED required; Certification in an approved healthcare field, 2 years practice manager experience, or an associate degree or higher in nursing, business administration, healthcare administration or related clinical area required.

WORKING CONDITIONS

Regularly exposed to infections and contagious diseases. May be exposed to patient elements.

There is a potential for being at risk of exposure to hazardous chemicals when working. Information regarding hazards and protective measures along with training on handling and storage of hazardous materials will be provided prior to initial assignment to work with hazardous chemicals, whenever the hazard changes , and on an annual basis.

___X___All age groups (Birth and Above

Requirements

Skills in exercising a high degree of initiative, judgement and decision making. One year of experience in physician office policies, procedures, and equipment. One year of experience and knowledge of medical office operations, billing, and finance. Ability to assume responsibility and to organize and integrate organizational priorities. Ability to analyze and prepare comprehensive reports. Ability to communicate and collaborate with physicians, staff and management. Three years related experience is preferred. At least two years of operational management experience supervising at least five employees preferred. Previous experience in analyzing financial data as well as incorporating results of analysis into operations preferred.

Summary

Ensures a medical practice or group of related medical practices remains financially sustainable while delivering good customer service. Makes key business decisions and oversees day-to-day practice operations. Works to expand practice to make it more profitable and better meet the needs of the medical center and patients. Communicates and models mission and values of the hospital.