Practice Manager

Midland Memorial Hospital; Midland (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Midland Memorial Hospital seeks an experienced medical office administrator to oversee operations, staff, and billing for one or more offices. The role ensures efficient routines, compliance, and strong liaison with leadership and providers.

The ideal candidate has a high school diploma (bachelor’s preferred), plus management and coding experience. Knowledge of biometric testing and clinical exposure are a plus; EHR expertise with Athena is beneficial.

Qualifications

• High School diploma or GED equivalent. Bachelor’s degree a plus.
• Management and Coding experience.
• Knowledge of Biometric Testing a plus.
• Clinical experience a plus.

Responsibilities

• Maintains an orderly and efficient office routine.
• Liaises with Executive Director/Director/Quality Manager for provider and staff communication and training as needed.
• Prioritizes work activities, evaluates effectiveness, and adjusts workflows.
• Provides coverage as needed.
• Works closely with physicians and staff.
• Reviews Athena EHR Workflow Dashboard for daily actions.
• Coordinates and approves provider billings with CPT/ICD coding.
• Coordinates and manages Medical Records requests.
• Coordinates and manages employee schedules.
• Orders and reviews medical supply orders.
• Responds to patient issues and emails; helps resolve insurance referrals.
• Assists administration in creating practice-specific policies.
• Attends meetings with Management, etc.
• Details of other duties as assigned.

Skills

Office supervision

Billing oversight

Staff training

Policy compliance

Management

Communication

EHR knowledge

Education

High School diploma

Bachelor’s degree preferred

Tools

Athena EHR

Billing software

Job description

Job Description

Responsible for the operations and administration of a medical office(s). Ensures office is running smoothly by supervising office staff, hires, terminates, and trains employees, and oversees the billing portion of the office. Responsible for ordering supplies, oversight of housekeeping and following policy and procedure in adhering to office compliance requirements. Position will require knowledge of service agreements which apply to location or locations.

SHIFT AND SCHEDULE

Full Time, Monday-Friday, 8:00am-5:0pm

Essential Functions/Performance Expectations

• Maintains an orderly and efficient office routine
• Works with Executive Director/Director/Quality Manager as Liaison for Providers and Staff for communication as training as needed.
• Administers established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary
• Provides coverage as needed or on a regular basis
• Works closely with Physician and with Staff
• Review Athena EHR Workflow Dashboard for necessary daily action
• Coordinate and Approve provider billings, reviewing for proper CPT Codes, ICD‑10 coding, and logic
• Coordinate and manage Medical Records requests
• Coordinate and manage employee schedules:
• Ordering office supplies; review and management of medical supply orders
• Answering and resolving patient issues and complaints
• Answering emails
• Working out insurance issues with patient referrals
• Working with administration in creating policies unique to practice
• Attendance of meetings when requested with Management etc.
• Such other duties as assigned

Education And Experience

• High School diploma or GED equivalent. Bachelor’s degree a plus
• Management and Coding experience
• Knowledge of Biometric Testing a plus
• Clinical experience a plus

Physical Requirements

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual must be able to:

• Stand, walk, sit, stoop, reach, lift, see, speak and hear. Lifting is limited to 35 lbs. for clinical staff and to 50 lbs. for non-clinical staff. The individual must use an assisted‑lift device or get another individual(s) to assist with the lift that is over these maximum limits.