Practice Manager

Gastromed, Llc; Florida; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental

Vision

401K

Job summary

Gastromed, Llc is seeking a Practice Manager to oversee daily medical office operations, coach staff, and ensure top-tier patient care and service.

The role requires a Bachelor's degree and at least 2 years of practice management experience in a medical setting, with proficiency in MS Word/Excel/Outlook and ACA certification preferred. Competitive salary and benefits offered.

Qualifications

• Bachelor’s Degree (B.A) or equivalent.
• Minimum of 2 years of prior experience as a Practice Manager in a medical office setting is required.
• Computer knowledge; MS Word and MS Excel, and Outlook.
• ACA Certification Preferred

Responsibilities

• Directly supervises all the employees within the practice and ensures compliance with policies and laws.
• Manages office operations including bookkeeping, payroll, information management, filing systems, supplies, and staffing.
• Oversees patient flow, scheduling, and attendance to optimize productivity and patient care.
• Develops and monitors office budget and cost-reduction initiatives.
• Ensures accurate patient demographic and insurance information; verifies insurance and obtains referrals as required.
• Supports infection control and OSHA regulations and maintains confidentiality.

Skills

Strong organization

Problem-solving

Analytical skills

Communication skills

Leadership

Independence

Confidentiality

Policy adherence

Education

Bachelor’s Degree or equivalent

ACA Certification Preferred

Tools

MS Word

MS Excel

Outlook

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

JOB SUMMARY:

The overall responsibility of this position is to oversee the daily operations of the medical practice. The Practice Manager will coach, supervise, train, and mentor employees to ensure that the practice operates in a safe and efficient manner. Additionally, will ensure that patients receive the highest quality of care and customer service.

QUALIFICATIONS/EDUCATION:

• Bachelor’s Degree (B.A) or equivalent.
• Minimum of 2 years of prior experience as a Practice Manager in a medical office setting is required.
• Computer knowledge; MS Word and MS Excel, and Outlook.
• ACA Certification Preferred

ABILITIES/SKILLS:

• Strong organization, problem-solving and analytical skills; able to manage priorities, and workflows to lead a team.
• Excellent verbal and written communication skills.
• Strong leadership skills; must be able to work independently with minimal supervision.
• Ability to deal effectively with a diversity of individuals across the organization.
• Good judgment with the ability to make timely and sound decisions.
• Demonstrate ability to plan and organize projects.
• Able to respect and maintain patient confidentiality at all times.
• Must be dependable and conduct him/herself in a professional manner.
• Must be able to follow policies and procedures.

SUPERVISORY RESPONSIBILITIES:

• Directly supervises all the employees within the practice.
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Ensures compliance with licensing, state, and federal regulations.
• Supervises and oversees the patient flow.
• Responsibilities include interviewing, hiring, training, counseling, and evaluating employees; planning, assigning, and directing work.

ESSENTIAL DUTIES/ RESPONSIBILITIES:

• Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing.
• Orders and maintains office supplies and inventory.
• Analyzes and maximizes office productivity and monitors unnecessary employee overtime.
• Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow.
• Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs.
• Must monitor that employees are accurately registering patients with the correct demographic information, member identification, and insurance plan.
• Ensure that patients’ insurance is verified prior to the office visit or procedure and that referrals/authorizations are being obtained as required by the patient's health plan in order to avoid denied claims.
• Responsible for the volume of patients seen daily and the volume of procedures scheduled.
• Prepares reports and correspondence as needed.
• Manages office copays, petty cash funds, and reimbursement procedures.
• Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
• Interviews, trains, supervises, motivates, and develops office staff; manages schedules and workflow.
• Assigns duties and monitors the quality of work; assures staff conforms to organizational policies and procedures and government regulations.
• Complies with Infection Control and OSHA Regulations (biomedical waste, handling, and disposal) for the practice as per regulations,
• Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
• Keeps up to date on the overall activities of the team, identifying problem areas and taking corrective actions.
• Performs other duties as assigned by management.

We offer competitive salary and Benefits (Health Insurance, Dental, Vision,401K)