Practice Manager

Rochester Regional Health; City of Rochester (NY); Hybrid; USD 62,000 - 76,000; Full time

Job summary

Rochester Regional Health's Internal Medicine practice in Rochester, NY seeks a Practice Manager to lead daily operations at the Riedman Health Centers site. You will collaborate with the Lead Physician and care team to develop business strategies, budgets, and oversee financial and administrative workflows.

The role includes staffing oversight, patient services, regulatory compliance, and performance reporting.

Qualifications

• 3 years relevant work experience within a practice setting preferred.
• Professional billing experience, proficiency in Microsoft Excel, financial management, personnel management, team building, and interpersonal skills.
• Associate's or Bachelor’s degree in Business or related field preferred.

Responsibilities

• Oversee daily management of physician practice site(s) using available tools/reports to facilitate improvement and ensure compliance.
• Manage the financial operations of the practice; review monthly performance and support budget development.
• Recruit, hire, coach and mentor non-physician staff; provide training to staff in daily operations.
• Motivate staff and organize day-to-day activity; manage staffing with providers to improve efficiency.
• Ensure facility compliance with safety practices and regulatory standards; uphold patient satisfaction.
• Support the system's vision and strategic plan; foster a culture of engagement.
• Ensure accurate data input, including demographic info, coding charges, and month-end data; supervise charge entry and registration.
• Identify problems and provide alternatives/resolutions after analysis.
• Other duties as assigned.

Skills

Communication skills

Analytical skills

Team building

Interpersonal skills

Financial management

Personnel management

Problem solving

Education

AS (Required)

Associate/Bachelor's in Business or related field

Tools

Microsoft Excel

Job description

Job Title:

Practice Manager

Department:

Internal Medicine

Location:

Riedman Health Centers - 1455 East Ridge Road, Rochester, NY

Hours Per Week:

Full-time (40 hours)

Schedule:

Monday – Friday 8a-5p

Summary:

The position provides management and administrative support to the practice. The role works closely with the Lead Physician and other providers of the practice, developing business strategies, formulating budgets, and overseeing daily operations. The position's primary responsibility is to plan, coordinate, direct, and supervise various elements of the practice, including but not limited to financial, operations, and personnel management within the policies of the Medical Group and Rochester Regional Health System. Upholds patient rights in all settings. Provides leadership for staff; exhibits leadership core competencies; provides superior customer service; communicates and models the mission and values of the system.

Key Responsibilities:

• Responsible for daily management of physician practice site(s) utilizing available tools and/or reports to facilitate improvement and ensure compliance.
• Responsible for the financial operations of the practice. Reviews monthly financial performance. Identifies opportunities for improvement and develops a plan to implement necessary changes to meet budget. Participates in annual budget development and is accountable for practice adherence to budget. Ensures compliance with fiscal standards with focus on volume, payer mix, fees, customer service initiatives, productivity, coding, non-provider labor, building occupancy expenses, and clinical supply costs.
• In conjunction with Human Resources, participates in the recruitment, hiring, coaching and mentoring, and termination of non-physician staff. Provides management, guidance, and training to staff in daily practice operations. Performs duties of subordinate staff when necessary to maintain practice operations.
• Motivates staff and organizes day-to-day activity of department. Manages staffing and practice plans with providers to improve efficiency and cost-effective management procedures. Maintains standardized workflows and best practices that have been established by the Medical Group.
• Ensures that the practice facility is maintained to Rochester Regional Health System standards that meet compliance with any applicable safety practices that may be mandated by any regulatory agency and ensures customer satisfaction.
• Supports Rochester Regional Health System’s vision and strategic plan; creates a culture of engagement to support improvement.
• Understands, articulates, and ensures compliance with any applicable patient or employee safety practices that may be mandated by any regulatory agency or the health system. Understands and assures compliance for regulatory, accreditation, and system processes. (i.e., NYS Department of Health, The Joint Commission Accreditation for Hospital Organizations, OSHA).
• In conjunction with the Lead/Managing Physician, assures compliance and facilitates workflows to ensure the environment creates and supports delivery of patient-centered care to include, but not limited to, Patient Centered Medical Home, Population Health Management, Meaningful Use, Patient Complaints and participation in Quality Assurance measures. In addition, assures compliance with organizational policies.
• Assures accurate and timely input of all necessary data, including demographic information, coding charges, statistical information, and month-end data. Supervises all activities related to charge entry, edit corrections, patient registration, and over-the-counter transactions.
• Identifies problems and provides alternatives and/or resolutions after thorough analysis of relevant information.
• Other duties as assigned.

Preferred Qualifications:

• Associate's or Bachelor’s degree in Business or related field preferred or an equivalent combination of education or work experience.
• 3 years relevant work experience within a practice setting preferred.
• 2 years administrative leadership experience or combination of education and experience may be considered.
• Demonstrated communication and analytical skills required – including, but not limited to, professional billing experience, proficiency in Microsoft Excel, financial management, personnel management, team building, and appropriate interpersonal skills.

Minimum Qualifications:

• Effective 06/1/2025: 1 year of experience in a healthcare setting required.

Required Licensure/Certification:

• None

EDUCATION:

• AS (Required)

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE:

$62,400.00 - $75,500.00