Practice Management Analyst

Epstein Becker Green PC; Boston, Northern (MA, KY); On-site; USD 80,000 - 95,000; Full time

Job summary

Epstein Becker Green PC in Boston seeks a Practice Management Analyst for the Health Care and Life Sciences (HCLS) practice. You’ll coordinate data, schedules, onboarding, billing rates, and staff communications to keep projects on track and clients satisfied.

The role requires a college degree, at least two years law firm experience, and excellent written and verbal communication, with strong organizational skills and proficiency in Microsoft Office.

Qualifications

• College degree required.
• Minimum of two years prior law firm experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with high attention to detail.
• Ability to work independently and collaboratively.
• Ability to exercise good judgment and discretion in handling confidential and sensitive matters.
• Excellent customer service skills, including timely, courteous, and effective responses to inquiries.
• Proficiency in Microsoft Office products (Word, Excel, Outlook and PowerPoint).

Responsibilities

• Provide administrative and operational support to the Practice Manager for the Health Care and Life Sciences (HCLS) practice.
• Coordinate calendars, meetings, agendas, meeting materials, and follow-up action items for HCLS practice meetings.
• Compile, organize, and maintain HCLS attorney staffing, utilization, billing, and productivity data for reporting.
• Coordinate the HCLS attorney evaluation process for Non-Partner Attorneys and Income Partners; schedule meetings and maintain records.
• Assist with attorney billing rate adjustments, bonuses, and compensation processes.
• Coordinate administrative aspects of the partner promotion process for the HCLS practice.
• Maintain HCLS attorney staffing and secondment information for staffing decisions.
• Coordinate day-to-day administration of the Sponsor Program for HCLS participants.
• Support the HCLS Attorney Development Working Group by coordinating meetings and communications.
• Serve as the primary administrative contact for routine HCLS inquiries.
• Coordinate onboarding and integration activities for new HCLS attorneys.
• Support hiring approval processes for lateral partners, associates, and Summer Associates.
• Assist with Summer Associate Program scheduling, evaluations, and project tracking.
• Support learning and professional development initiatives with Talent Development.
• Coordinate HCLS attorney networking events and engagement initiatives.
• Schedule exit interviews and maintain related documentation.
• Attend HCLS practice meetings to take notes and distribute actions.
• Perform other administrative, operational, and project-based duties as assigned.

Skills

Verbal & written comms

Organizational skills

Detail oriented

Teamwork

Independent work

Discretion

MS Office proficiency

Multitasking

Education

College degree

Tools

Microsoft Office

Job description

Overview

Where Law and Innovation Meet

At Epstein Becker Green, you’ll build a career at the intersection of workforce management, health care, and life sciences. Since our founding in 1973—and across offices in key markets nationwide,we’ve taken an industry-focused approach to counseling, litigation, and regulatory work. From day one, you’ll contribute to high-impact projects across firm and client initiatives for organizations ranging from emerging companies to large enterprises, with access tomentorship and trainingand clear paths to expand your skills and responsibilities. You’ll join collaborative teams grounded in respect, inclusion, and practical problem-solving—so you can do your best work and see the results in real client outcomes.

Our reputation is reflected in independent rankings and awards, but we measure success by the impact you can make and the colleagues who help you make it. Our model supports cross-office collaboration, modern knowledge tools, and opportunities to explore adjacent practices and industry issues as your interests evolve. If you’re seeking a place to do sophisticated work, learn from supportive colleagues, and build a career with flexibility and purpose, look to Epstein Becker Green.

Responsibilities

Summary

Provide day-to-day administrative and operational support to the Practice Manager for the Health Care and Life Sciences (HCLS) practice in overseeing the business functions of the HCLS practice. This role serves as the primary support to the Practice Manager, coordinating data, logistics, and documentation across attorney staffing, evaluations, onboarding, billing rates, comp and bonus processes, and Steering Committee and practice group initiatives. The Practice Management Analyst helps ensure that projects led by the Practice Manager run smoothly by managing schedules, compiling and organizing data, drafting correspondence and materials, and serving as a responsive point of contact for attorneys and staff on routine matters. Reports directly to the Practice Manager (HCLS).

Primary Responsibilities

• Provide administrative and operational support to the Practice Manager and practice leadership of the HCLS practice.
• Coordinate calendars, meetings, agendas, meeting materials, and follow-up action items for HCLS practice meetings, including Steering Committee, Attorney Development Working Group, and other practice-related meetings.
• Compile, organize, and maintain HCLS attorney staffing, utilization, billing, and productivity data to support Practice Manager reporting and analysis.
• Coordinate the HCLS attorney evaluation process for Non-Partner Attorneys and Income Partners by scheduling meetings, preparing materials, tracking deadlines, maintaining evaluation records, attending relevant meetings, and documenting feedback sessions and follow up items.
• Assist as needed with the attorney billing rate adjustment, bonus, and compensation processes for the HCLS practice by scheduling meetings, compiling data, preparing supporting materials, tracking approvals, and updating firm systems.
• Coordinate administrative aspects of the partner promotion process for the HCLS practice, including organizing supporting documentation, tracking deadlines, and formatting promotion materials.
• Maintain HCLS attorney staffing and secondment information to support staffing decisions and client engagement initiatives.
• Coordinate the day-to-day administration of the Sponsor Program for HCLS participants, including scheduling activities, maintaining participant records, and tracking program milestones.
• Support the HCLS Attorney Development Working Group by coordinating meetings, preparing materials, tracking action items, and distributing communications.
• Serve as the primary administrative point of contact for routine HCLS attorney inquiries, providing timely assistance and escalating complex issues to the Practice Manager as appropriate.
• Coordinate onboarding and integration activities for new HCLS attorneys, including scheduling introductions, maintaining onboarding checklists, and facilitating orientation logistics.
• Support the HCLS attorney hiring approval process for lateral partners, associates, law students, and Summer Associates by preparing and submitting requisition forms, coordinating required approvals, and tracking the status of hiring requests through completion.
• Assist with the coordination of the Summer Associate Program, including scheduling, event planning, project tracking, project, mid, and end-of-summer evaluations, and administrative support.
• Support attorney learning and professional development initiatives in partnership with the Talent Development team.
• Coordinate HCLS attorney networking events and other attorney engagement initiatives.
• Schedule and coordinate HCLS attorney exit interviews and maintain related documentation.
• Attend appropriate HCLS practice meetings to take notes, track follow-up items, and distribute action items.
• Perform other administrative, operational, and project-based duties as assigned.

Additional Duties

• Other duties as assigned.

Education / Qualifications

• College degree required.
• Minimum of two years prior law firm experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with high attention to detail.
• Ability to work both independently and collaboratively within a team setting.
• Ability to exercise good judgment and discretion in handling confidential and sensitive matters.
• Excellent customer service skills, including timely, courteous, and effective responses to inquiries.
• Ability to juggle multiple projects and meet deadlines.
• Strong computer skills. Proficiency in all Microsoft Office products (Word, Excel, Outlook and PowerPoint).
• Ability to learn new technology.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Qualifications

The compensation range for this position is $80,000 - $95,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to the base salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

Epstein Becker Green is an equal opportunity employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable fair chance laws.

Pay Range

USD $80,000.00 - USD $95,000.00 /Yr.