Practice Group Specialist

Warner Norcross + Judd; Grand Rapids (MI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Firm-paid life insurance and long-term

401(k) with employer contribution or a

Generous paid time off and leave

Remote work flexibility

Wellness programs

Employee assistance program

Professional development and growth

Job summary

Warner Norcross + Judd is seeking a Practice Group Specialist to join our Grand Rapids office. This role provides dedicated administrative support to the legal assistants in the practice group, contributing to overall efficiency and organization in a fast-paced legal environment.

The position is full-time based in Grand Rapids, MI with hours Monday through Friday 8 am - 5 pm. The ideal candidate is detail-oriented, proactive, and collaborative, capable of handling multiple priorities with

Qualifications

• High School Diploma or equivalent required.
• Proficient in Microsoft Office Suite.
• Prior office experience required.

Responsibilities

• Scan and file documents in electronic and paper form
• Proofread documents as requested including time entries, legal descriptions, pre-bills, forms, etc.
• Prepare basic documents including engagement letters and conflict waivers
• Create PowerPoint and other presentations from provided material
• Type from dictation
• Upload documents to extranet sites
• Open client matters and order sub-files
• Assemble closing binders and other packaged materials
• Distribute mail
• Perform other administrative tasks such as calendaring items, scheduling meetings, order committee lunches, etc.

Skills

Detail-oriented

Proactive

Collaborative

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

About the Position

Warner Norcross + Judd is seeking a Practice Group Specialist to join our team in Grand Rapids. This role provides dedicated administrative support to the legal assistants in the practice group, contributing to the overall efficiency and organization or legal operations. The ideal candidate is detail-oriented, proactive, and thrives in a collaborative fast-paced legal environment.

The role is full time based in our Grand Rapids, MI office. The hours are Monday through Friday 8 am - 5 pm.

What You’ll Do:

• Scan and file documents in electronic and paper form
• Proofread documents as requested including time entries, legal descriptions, pre-bills, forms, etc.
• Prepare basic documents including engagement letters and conflict waivers
• Create PowerPoint and other presentations from provided material
• Type from dictation
• Upload documents to extranet sites
• Open client matters and order sub-files
• Assemble closing binders and other packaged materials
• Distribute mail
• Perform other administrative tasks such as calendaring items, scheduling meetings, order committee lunches, etc.

The physical demands of this position are representative of those that must be met by an employee in order to successfully perform the essential functions of the position. These include being both mobile and stationary throughout the workday, having the ability to transport 25 pounds and being able to operate a computer and other business equipment found in the office.

What Makes You Successful:

The ideal candidate is detail-oriented, organized, and committed to providing exceptional service and support to others. Strong communication, active listening, and interpersonal skills are essential to building positive working relationships with attorneys, legal assistants, and fellow firm members. Success in this role requires adaptability, the ability to manage multiple priorities, and a proactive, solutions-focused approach while consistently delivering accurate, high-quality work.

About You

Experience, Education and Training:

• High School Diploma or equivalent required
• Proficient in Microsoft Suites
• Prior office experience required
• Comfortable in a fully in-person work environment

What Sets Warner Apart

At Warner Norcross + Judd, we know that talented professionals have choices. That's why we've built a workplace that supports your success both professionally and personally.

Benefits Designed To Support You

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Firm-paid life insurance and disability coverage
• 401(k) with employer contribution or match, depending on plan design
• Generous paid time off and leave programs
• Paid firm holidays
• Remote work flexibility
• Wellness programs
• Employee assistance program
• Professional development and growth opportunities

Why People Choose Warner

At Warner, our culture is guided by our motto: "Fun, Pride + Profit...in that Order." We believe people do their best work when they feel connected to their colleagues, supported in their careers, and empowered to maintain balance in their lives.

When you join Warner, you'll find:

• A collaborative environment where teamwork and mutual respect are valued
• Meaningful opportunities to grow your skills and advance your career
• A commitment to diversity, equity, and inclusion that encourages participation and leadership at every level
• Flexibility that supports both professional achievement and personal well-being
• A firm that invests in its communities through charitable giving, volunteerism, and scholarship programs
• Colleagues who are passionate about delivering exceptional service while enjoying the work they do

About Warner

Warner is a full-service corporate law firm with 230+ attorneys practicing in nine offices throughout Michigan: Bloomfield Hills, Detroit, Grand Rapids, Holland, Kalamazoo, Lansing, Macomb, Midland and Muskegon. To learn more, visit www.wnj.com, or connect on LinkedIn or Facebook.