Practice Coordinator Heart & Vascular Outreach

Advocate Health; Winston-Salem (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Advocate Health in Winston-Salem is seeking an Administrative Operations Coordinator to support the Practice Manager in coordinating patient-centered, cost-effective healthcare across assigned practices. You will help plan and monitor daily activities, supervise staff, and ensure smooth office operations.

The role requires strong communication, independent work, and solid computer skills to manage schedules, budgets, and compliance with regulatory requirements while improving patient

Qualifications

• Associate degree preferred with healthcare or business management experience.
• Experience coordinating policies, procedures and programs.
• Ability to work with clinical and administrative staff to improve patient satisfaction.

Responsibilities

• Supports Practice Manager in directing policies, procedures and programs for the practice.
• Delivers cost-effective services by assisting day-to-day operations.
• Manages schedules, staffing, and space to ensure efficient patient care.
• Addresses patient concerns related to charges, care, and service quality.
• Coordinates HR tasks, including supervision and vacation planning.
• Assists with performance reviews and coaching as needed.
• Monitors budget and participates in marketing and community outreach.
• Ensures compliance with OSHA, CLIA, HIPAA, coding standards.

Skills

Communication skills

Independent work

Computer literacy

Problem solving

Decision making

People management

Teamwork

Policies & procedures

Education

Associate's degree (healthcare or business management) preferred

Tools

Word

Excel

PowerPoint

Outlook

Practice management systems

Electronic health records

Job description

Provides support to Practice Manager for administrative direction and day-to-day delivery of patient-centered, cost-effective healthcare service at one or more assigned practices.

EDUCATION/EXPERIENCE:

Associate's degree with healthcare or business management experience preferred; or, an equivalent combination of education and experience.

ESSENTIAL FUNCTIONS:

• Works closely with Practice Manager on the direction, coordination and administration of policies, procedures and programs for the practice setting.
• Delivers cost-effective health care services by supporting the practice manager in managing day-to-day operations and procedures in accordance with priorities established by the Practice Manager and/or Associate Director of Practice Operations.
• Establishes work schedules, task assignments, and allocation of manpower, space and equipment to ensure effective and efficient patient care and promote conformance with practice service commitments.
• Satisfies treatment and service requirements by following clinical guidelines, facilitating collaboration between clinical and administrative staff at the practice site, to continuously improve patient satisfaction.
• Assists practice manager to ensure the resolution of and/or handles patient complaints or problems regarding charges, patient care, customer service and other related issues.
• Coordinates various human resources functions at the practice site, in cooperation with practice manager, including: administrative supervision of practice staff and coordinating vacation schedules.
• Provides input to the practice manager, for performance appraisals; need for coaching and/or counseling, and/or termination of the employment relationship.
• Works with Practice Manager and/or Associate Director of Practice Operations to manage budgetary activities as determined by the levels of authority.
• Participates in marketing and business development activities to promote awareness of practice services to the community.
• Ensures adherence to legal and regulatory requirements (OSHA, CLIA, HIPAA, and Coding) as well as supporting various quality initiatives.
• In coordination with the practice manager, serves as liaison with all levels of administration, providers and outside organizations to coordinate practice business, accomplish directives and facilitate problem resolution.
• In coordination with the practice manager, makes appropriate calls regarding building maintenance issues, maintains building Safety Plan in the event of fire, power failure, inclement weather conditions and maintains related records.
• Assures conformity by all employees and resources to the Company corporate values, policies, procedures, business ethics, and practices.
• Performs other related duties incidental to the work described herein.
• Participates in regular team meetings and continuous quality improvement activities.

SKILLS/QUALIFICATIONS:

Excellent communication and interpersonal skills

Ability to work independently

Knowledge of computer systems and applications- Word, Excel, Power Point, Outlook, practice management systems, electronic health records

Excellent problem solving skills

Excellent decision-making skills

People management skills

Teamwork

Knowledge of organizational policies, procedures and protocols

WORK ENVIRONMENT:

Work closely with medical providers, clinical and front office staff.

Rounding to assigned clinics

Fast paced and changing healthcare environment

Highly regulated industry

Large integrated healthcare organization

Travel by personal vehicle for work related activities

PHYSICAL REQUIREMENTS:

0%35%65%tototo35%65%100%N/AActivityXStandingXWalkingXSittingXBendingXReaching with armsXFinger and hand dexterityXTalkingXHearingXSeeingLifting, carrying, pushing and or pulling:X20 lbs. maximumX50 lbs. maximumX100 lbs. maximum