Practice Coordinator - Ear Nose & Throat

Andrewsinstitute

Pensacola (FL)

On-site

USD 42,000 - 56,000

Full time

14 days+

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Job summary

Baptist Health Care in Pensacola, FL is seeking a Practice Coordinator (non-clinical) to oversee daily practice operations, ensure efficient patient flow, and support accurate coding and documentation. This full-time role collaborates with providers and staff to maintain high-quality service and regulatory compliance.

The position emphasizes coordination of clinical operations, front-office flexibility, and effective communication to sustain optimal patient care and organizational standards.

Qualifications

High school diploma or equivalent required.
Two years of health care related experience required.
Knowledge of medical coding guidelines and documentation.

Responsibilities

Coordinate daily operations of the practice and resolve operational issues.
Oversee day-to-day activities of the medical practice.
Serve as the initial point of contact for practice operations.
Coordinate communication between team members and physicians to ensure appropriate care and outcome planning.
Ensure policy compliance with external authorities and internal standards.
Balance cash drawers and daily deposits; manage petty cash.
Audit and chase missing charges on a weekly basis.
Order office supplies and keep department stocked.
Communicate departmental and organizational information to staff.

Skills

Data management systems

Health plan knowledge

Medical coding guidelines

CPT/ICD-10/HCPCS coding

Interpersonal & organizational skills

Education

High School Diploma or Equivalent

Job description

Pensacola, FL, United States

Job Description

The Practice Coordinator serves as the facilitator for the practice including but not limited to ensuring patient satisfaction, assisting with staff schedules, coordinating patient flow, and assisting with coding issues. This position oversees incoming and outgoing correspondence or communication for the department. This position assists the process for submitting and maintaining all regulatory documentation, medical documentation, and billing documentation for the department. This position works closely with the providers in the department to ensure every procedure performed has a charge and is entered in a timely manner. This person will assist with internal coding and chart audits. The position will resolve issues that occur within the department and ensure an efficient patient flow. This position will be the primary point of contact for practice operational function, and he/she may be required to perform any front office role, as necessary to support the practice operations.

Responsibilities

Responsible for understanding and coordinating the daily operations of the practice and resolving any operational issues.
Oversees the day-to-day activities of the medical practice.
Responsible for being the initial point of contact for practice operational functions.
Coordinates communication between team members and physicians or clinical associates to ensure the appropriateness of care and outcome planning.
Ensures that providers and staff follow all company policies, procedures and standards to keep providers and staff in compliance with external regulatory authorities and ensures that clinical associate documentation meets internal standards.
Ensures that policies and procedures are followed to balance cash drawers on a daily basis, to balance petty cash on a daily basis and to make daily bank deposits.
Accounts for any missing charges on a weekly basis.
Orders office supplies and keeps department stocked with necessary supplies.
Effectively communicates departmental, organization, and industry information to staff.

Qualifications

High School Diploma or Equivalent Required
2 years Health care related experience Required

Required Skills, Knowledge and Abilities

Knowledge of computer-based data management programs.
Knowledge of health plans and managed care plans.
Knowledge and understanding of medical coding guidelines.
Experience assigning CPT, ICD-10 and HCPCS codes.
Strong interpersonal and organizational skills.

About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law. Certain positions may require a Level 2 Background check through AHCA. Additional information about this requirement can be found here: Florida Care Provider Background Screening Clearinghouse

Job Info