Practice Coordinator - Anesthesia

HCA Healthcare; Webster (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) match

Tuition assistance

Job summary

HCA Houston Clear Lake in Webster, TX is seeking a Practice Coordinator - Anesthesia to support administrative and operational functions for the facility and clinical leadership.

You will manage calendars, coordinate meetings and travel, assist with credentialing, payroll, billing, and contract processes, and help ensure timely provider onboarding while upholding the organization’s Code of Conduct and Mission and Values.

Qualifications

• High School Diploma – or GED.
• 3+ years of healthcare experience.
• Associate degree or bachelor's Degree in the Business Administrative field - Preferred.

Responsibilities

• The Practice Coordinator provides administrative and operational support to the Facility, and serves as a resource to the Hospital, Practice Providers and Clinical Leadership.
• Administrative duties including coordinating resources across corporate functions, preparing presentations and spreadsheets, and composing routine correspondence.
• Calendar management with executives; scheduling complex meetings and heavy travel coordination.
• Time management: routing correspondence, collecting and analyzing information, and meeting deadlines.
• Communication: strong oral and written skills; professional interaction with clients, vendors, and visitors.
• Expense coordination: submitting expenses and invoices for Site Medical Leader and Director of Operations.
• Collaborates with departments for credentialing, payroll, and legal forms to ensure timely provider contracts.
• Works with Practice Manager to ensure timeliness of new provider contracts.
• Assists Medical Director with staff meeting agendas and minutes; supports issue resolution and policy updates.
• Supports data collection and reporting with Quality Specialists.

Skills

3+ years healthcare experience

Education

High School Diploma – or GED

Associate degree or bachelor's Degree in the Business Administrative field - Preferred

Job description

• Location: HCA Houston Clear Lake

• Address: 500 W. Medical Ctr Blvd, Webster, TX

• Hours: Mon-Fri 8AM-5PM (Position is onsite)

Do you have the career opportunities as a(an) Practice Coordinator - Anesthesia you want with your current employer? We have an exciting opportunity for you to join Houston Clear Lake which is part of the nation’s leading provider of healthcare services, HCA Healthcare.

Job Summary and Qualifications

• The Practice Coordinator is responsible for various administrative and operational functions to support the Facility to which the Practice Coordinator is assigned. The Practice Coordinator acts as a resource to the HCA Hospital, Practice Providers and Clinical Leadership.

• Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions. Prepares/assists with presentations and spreadsheets. Compose routine correspondence with internal and external contacts.

• Calendar Management—Interaction with both internal and external executives and assistants, as well as consultants. Coordination of a variety of complex meetings. Must be able to use best judgment to prioritize the Vice Presidents’ and other team members’ time based on greatest need. Heavy travel scheduling, manipulation, and problem-solving.

• Time Management—Conserves Vice Presidents’ and other team members’ time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.

• Communications—Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally.

• Expense Coordinating—Submit expenses and invoices for Site Medical Leader and/or Director of Operations and other team members as assigned.

• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement” of HCA Healthcare

• Works collaboratively with HCA Healthcare Director of Operations and Client Services Departments to complete/process necessary forms for Credentialing, Payroll, Human Resources, and Legal to ensure timeliness of Provider contracts

• Works with Practice Manager to ensure timeliness of new Provider contracts

• Assists the Medical Director with Department staff meeting agendas, and maintains attendance and minutes as needed

• Assists in the resolution of issues and remains current on policies and procedures

• Assists Quality Specialists with data collection and aggregation for reporting

• Processes payroll for Providers and collaborates with workforce to implement Kronos rules and pay codes

• Helps facilitate credentialing of Providers by obtaining all necessary documents to expedite provider processing

• Assists the Site Billing Coordinator to ensure medical records are completed in a timely manner for billing

• Attends site visit with Practice Manager or Regional Practice Director

• Develops relationships with Providers and Senior Leadership to communicate initiatives

• Attends department staff meetings and take minutes, as needed

• Answers provider requests and/or triage provider and/or patient issues with the appropriate party

• Receives provider expense reports, and processes them for payment

• Maintains files for each Provider to include OPPE, CME, Performance related information as needed

• Corresponds with Providers as requested by Site Medical Director and/or Clinical Leadership

• Assists in coordinating facility specific orientation and facilitates system access by working with Hospital IT staff

• Review staffing vacancies for accuracy and review changes with Operator and/or Clinical Leadership.

• Navigate the corporate processing system for new hires; including but not limited to requesting a contract, assuring that all applicable forms from HR, payroll and credentialing are mailed, received, and returned. Track all information and log and follow-up on missing items

• Closely monitor the credentialing progress to assure candidate is successfully processed internally and at the facility as close to the preferred start date as possible

• Assist in the recruitment process for all open positions at the facility {i.e., PRF’s or request form, Scheduling candidates for interviews with key hospital personnel, prepare interview agenda, etc.)

• Maintains an up-to-date contact list of all assigned Providers

• Participates in various process improvement projects and/or Kaizen’s

• Handles paperwork associated with staffing needs involving HR and credentialing

• Assists Operations and clinical leadership in completion of provider schedules including assisting in communication with providers for urgent staffing needs to ensure coverage is obtained

• Assists the Clinical leadership by publishing the schedules once completed

• Other duties may include:

• Reviews and submit bills to AP for payment

• Issues financial, cost, and operating reports

• Prepares documentation and reports for annual budget and forecasting meetings

• Reviews contracts and validates compensation packages

• Assists with monitoring malpractice accuracy

• Coordinates annual clinical bonus amounts for approval

• Prepares other reporting requests as needed

• Perform other and/or clerical duties as assigned

• Obtains clarification of policy whenever necessary and may use the resources available through the Compliance, Human Resources or Legal Department

• Reads and abides by the company's code of conduct, ethics statements, employee handbook{s), policies and procedures and other corporate mandates, including participation in mandatory training programs

Job Qualifications

• High School Diploma – or GED

• 3 or more years of healthcare experience required

• Associate degree or bachelor's Degree in the Business Administrative field - Preferred

Benefits

HCA, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

• Wellbeing support, including free counseling and referral services

• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

Physician Services Group (https://careers.hcahealthcare.com/pages/physician-services) is skilled in physician employment, practice and urgent care operations. We are experts in hospitalist integration, and graduate medical education. We lead more than 1,300 physician practices and 170+ urgent care centers. We are HCA Healthcare’s graduate medical education leader. We provide direction for over 260 exceptional resident and fellowship programs. We focus on carrying out value-added solutions. These solutions help physicians deliver patient-centered healthcare. We support HCA Healthcare's commitment to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.