Practice Coordinator

LifeStance Health; Woodcliff Lake (NJ); On-site; Full time

Job summary

LifeStance Health is seeking a Practice Coordinator to manage front office activities and support both patients and clinicians. The role emphasizes exceptional customer service, multitasking, and maintaining a positive work environment. This position offers a competitive hourly rate and a comprehensive benefits package, making it an excellent opportunity for those with a background in healthcare operations.

Benefits

Medical, dental, and vision insurance

401k retirement savings with employer match

Paid parental leave

Paid time off and holiday pay

Employee Assistance Program

Qualifications

• 1+ years of experience in healthcare operations or customer service preferred.
• Ability to work independently and as a team member.
• Comfortable handling sensitive and confidential information.

Responsibilities

• Manage front office daily activities ensuring quality customer service.
• Assist patients with telehealth access and payment inquiries.
• Support clinicians with administrative tasks and appointment accuracy.

Skills

Multitasking

Communication

Customer Service

Confidentiality

Education

High School or equivalent

Associates/Bachelor’s degree preferred

Tools

Microsoft Office

EMRs

Job description

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in mental healthcare.

Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!

LifeStance Health Values

• Belonging: We cultivate a space where everyone can show up as their authentic self.

• Empathy: We seek out diverse perspectives and listen to learn without judgment.

• Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.

• One Team: We realize our full potential when we work together towards our shared purpose.

Job Summary:

The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.

Compensation: $21.00 - $22.00/hour

Location: 595 Chestnut Ridge Rd 4 1st Floor, Woodcliff Lake, NJ 07677

Duties/Responsibilities:

Operational Excellence:

• Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.

• Conduct schedule prep process for all patients to ensure all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is prepared.

• General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians.

• Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.

Patient Support:

• Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes .

• Manage front desk responsibilities including greeting and checking patients in/out in a courteous manner.

• Provide support to patients with requests via phone, email, and or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.

• Manage queues within the phone system, ensuring calls are answered timely to ensure excellent customer service.

• Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.

• Handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escalate for assistance.

• Collect all in-person and telehealth co-payments and account balances at the time of service.

• Complete insurance eligibility verification and reach out to patients to resolve any issues.

Clinician Support:

• Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.

• Coordinate with clinicians pertaining to any additional patient questions.

• Support clinician schedules by auditing for appointment accuracy.

• Maintain a pleasant, secure, and motivational working environment in the Practice.

Required Skills/Abilities:

• Ability to multitask and prioritize duties to support delivery of high-quality patient experience.

• Ability to work independently and as a team member.Strong communication skills, both written and verbal.

• Proficient in using Computer Software Applications (Microsoft Office & EMRs)

• Comfortable handling sensitive and confidential Information (HIPAA)

Education and Experience:

• High School or equivalent required, associates/bachelor’s degree preferred .

• 1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.

LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law.

LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees.Learn moreabout Diversity, Equity and Inclusion at LifeStance.

Benefits
As a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.