Practice Coordinator

Rochester Regional Health; Village of Penn Yan (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health System is seeking a Practice Coordinator for the Penn Yan family medicine and Geneva campus sites. You will supervise non-provider staff, manage daily office operations, and assist with scheduling, payroll, and reporting in a fast-paced ambulatory setting.

Requirements include an AS in Nursing and at least two years of medical office experience. Strong organization, communication, and computer skills (Word/Excel) are essential for success in this role.

Qualifications

• Two years of medical office experience with computer systems.

Responsibilities

• Oversee daily business office functions in collaboration with the manager.
• May supervise and orient non-provider staff; assist with performance appraisals.
• Maintain staffing schedules and coordinate coverage including per diems or temps.
• Support the Manager with timely time sheets and payroll activities.
• Attend monthly staff meetings and disseminate information to office staff.
• Assist with office supplies and budget compliance.
• Step in as acting lead in the practice manager's absence.
• Assist with telephone operations, appointment scheduling and filing.

Skills

Medical office experience

Supervisory/leadership experience

Excellent organizational skills

Customer-focused

Keyboard skills

Education

AS: Nursing (Required)

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title: Practice Coordinator

Department: Penn Yan

Location: Finger Lakes Medical Associates - Penn Yan Family Medicine & Geneva Destination Campus

Hours Per Week: Full-time

Schedule: Monday-Friday 8a-4:30p

Summary: Responsible for performing and/or supervising the daily business office functions and operations of non-provider staff in conjunction with the manager.

Key Responsibilities:

• Works collaboratively with Manager to ensure monthly/quarterly reporting.
• May be responsible for departmental orientation/precepting oversight for new non-provider staff and may assist the manager with preparations for the ongoing and annual performance appraisals of the non-provider staff. Ensures that the annual mandatory in-services are completed by all staff.
• Maintains/assists office staffing schedules and provides a procedure for covering absences, including floating of internal staff, usage of per diem and/or temps, and sharing staff between offices.
• Provides support to the Manager for accurate completion and timely submission of departmental time sheets/payroll activities.
• Attends and/or participates in documented monthly meetings; including developing an agenda for staff meetings and disseminating information to office staff.
• Assists with oversight of departmental office supplies within budget.
• Performs all functions of medical secretary when necessary. Assumes leadership role in the practice manager's absence.
• Assists with telephones, appointment scheduling and filing.
• Assists with maintaining petty cash fund and change fund.
• Maintains up-to-date knowledge of, and ensures compliance with, all internal and external regulatory and third-party payor requirements, policies and procedures, if applicable.
• Reviews/Inputs data of all office charges, including ICD9-CM diagnosis coding of encounter forms where applicable.

Preferred Qualifications:

• AAS preferred.
• Previous supervisory/leadership experience preferred.
• Computer experience needed with Word and Excel.
• Excellent organizational, communication, and customer-focused skills needed.
• Must have excellent keyboard skills and be familiar with the Windows environment.

Required Qualifications:

• Two years of medical office experience with computer systems.

Required Licensure / Certification Skills:

• None

Rochester Regional Health System is an Equal Opportunity / Affimative Action Employer. Minority/Female/Disability/Veteran.

EDUCATION:

• AS: Nursing (Required)

PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

LICENSES/CERTIFICATIONS:

• BLS - Basic Life Support - American Heart Association (AHA)
• RN - Registered Nurse - New York State Education Department (NYSED)

PAY RANGE: $19.00 - $25.00