Practice Associate III #Full Time

servcorphr; New York (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Job summary

61st Street Service Corporation is seeking a Practice Associate III (FPO) to ensure smooth patient registration and front-end administrative support for ColumbiaDoctors. The role focuses on delivering an exceptional patient experience during arrival and departure, handling calls and portal inquiries related to registration and scheduling, and maintaining accurate records in the EHR.

The position emphasizes coordinating registrations, verifying insurance, scheduling follow-ups, and collecting

Qualifications

• High school diploma or equivalent required.
• 5+ years relevant experience in front-end admin or patient registration.
• Strong customer service orientation and professional demeanor.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office; Epic/EHR experience preferred.

Responsibilities

• Greet patients and visitors, answer calls promptly.
• Review daily and weekly schedule; manage check-in process.
• Obtain registration and insurance details for efficient check-in in the EHR.
• Schedule follow-ups, referrals, and tests; obtain prior authorizations as needed.
• Collect payments and balance cash drawer daily.

Skills

Customer service

Verbal and written communication

Mentor teammates

Bilingual English/Spanish (plus)

Education

High school diploma or equivalent

Tools

Epic/EHR

Microsoft Office

Job description

Top Healthcare Provider Network

The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors. This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors’ practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties.

Opportunity to grow as part of the Practice Associate Career Ladder!

Job Summary:

The Practice Associate III (FPO) is an experienced professional with in-depth knowledge of patient registration processes other front end administrative work. The Practice Associate III is responsible for ensuring an exceptional patient experience during patient arrival, patient departure, patient phone calls to the practice, and through patient portal interactions relating to registration and appointment scheduling as well as other administrative inquiries. The Practice Associate III is part of a team that delivers an exceptional patient experience through kindness, inclusion, integrity, accountability, and excellence.

Job Responsibilities:

• Greet patients and visitors, and answer telephone calls promptly.
• Review the daily and weekly schedule frequently.
• Obtain all required registration and intake information from patients necessary for an efficient check-in process; verify and/or update any new insurance eligibility, benefits, or other information prior to the start of the patient appointment in the electronic health record (EHR); accurately indicate arrivals, cancellations, and no-shows in the EHR.
• Schedule follow-up appointments, referrals, and other related tests as requested by the provider in a timely and accurate manner. Obtain prior authorizations and referrals for follow up care as needed by insurance plan.
• Collect all time-of-service and past due payments prior to the start of the appointment. Settle cash drawer in the EHR on a daily basis.
• May rotate to other sites and serve as Team Lead and/or Preceptor. May supervise tasks and determine resolution and/or escape as appropriate.
• Serves as a first point of escalation for administrative patient complaints.
• Assists with onboarding and training new staff. Mentors Level I and Level II staff.
• Provide general administrative support to physicians and managers.
• May assist with Supervisor/Manager with special projects as needed.
• Perform other related duties as assigned.

Job Qualifications

• High school diploma or equivalency is required.
• A minimum of 5 years’ relevant experience.
• Candidate must demonstrate strong customer service orientation and the ability to deliver consistent exceptional service while demonstrating tact, respect and sensitivity.
• Candidate must be well organized and be able to manage a demanding workload and moderately complex cases in an accurate and timely manner.
• Ability to mentor teammates and demonstrate professional and compassionate manner while conveying a positive image of the practice.
• Candidate must demonstrate excellent verbal and written communication skills.
• Strong proficiency of Microsoft Office (Word & Excel) or similar software is required and an ability and willingness to learn new systems and programs.
• Prior experience in Epic/EHR is preferred.
• Prior experience in a medical office setting or customer service environment is preferred.
• Bilingual English/Spanish a plus, but not required.

Hourly Rate Ranges: $28.13 - $35.16

Note: Our salary offers will fall within these ranges based on a variety of factors, including but not limited to experience, skill set, training and education.

61st Street Service Corporation

At 61st Street Service Corporation we are committed to providing our client with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive comprehensive Benefit package to eligible employees; including Healthcare and various other benefits including Paid Time off to promote a healthy lifestyle.

We are an equal employment opportunity employer and we adhere to all requirements of all applicable federal, state, and local civil rights laws.