Practice Assistant (Midlothian, TX)

Geode Health Inc.; Midlothian (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Geode Health Inc. in Midlothian, TX seeks a Practice Assistant to ensure smooth daily operations and outstanding patient experiences.

You will be the first impression for patients, handle check-in/check-out, scheduling, referrals and EMR entries in Athena, and support providers with routine administrative tasks. The ideal candidate has 1+ year medical office experience, strong communication and time-management skills, and a dedication to confidential patient care.

Qualifications

• 1+ year of medical office or healthcare experience preferred.
• Mental health or outpatient clinical experience preferred.
• Excellent communication and customer service skills.
• Comfort and ease answering the phone (this is a firm expectation).
• Self-starter with strong time-management.

Responsibilities

• Welcome patients and serve as the first point of contact.
• Manage daily schedules, confirmations, cancellations, and waitlists.
• Coordinate patient intake, referrals, authorizations, forms and follow-up needs.
• Maintain accurate, confidential patient records and support efficient workflows.
• Assist providers and clinical staff with administrative needs.

Skills

Customer service

Time management

Communication

Flexibility

HIPAA compliance

Education

Associate or Bachelor's degree preferred

Tools

Athena EMR

Job description

About the Role

Geode Health is a rapidly growing, national provider of outpatient mental health services. Our Mission is to "Transform mental health by making it more accessible, affordable and effective". Are you a go-getter? Do you excel at time management and thrive in patient-facing environments? If so, this job may be for you! Geode Health is actively recruiting for a passionate Practice Assistant in our Midlothian office who can partner with us to achieve our mission of transforming mental health and ensure our offices run smoothly. Our Practice Assistants are the first impression our patients have of Geode and the glue that holds our office together. Voted "Best Places to Work" in 2025 by Glassdoor.com

Key Responsibilities

• Customer Service Serve as a welcoming and comforting first point of contact for patients and provide exceptional customer service. Deliver an exceptional patient experience through warm, responsive, and compassionate service. Respond to patient questions, concerns, and requests in person, by phone, text, e-mail and our EMR (Athena). Help create a positive environment that allows providers to focus on delivering high-quality patient care. Here at Geode we strive for every patient to have an exceptional experience with our front office and measure that via NPS (Net Promoter Score).
• Schedule Management Manage daily schedules, appointment confirmations, cancellations, and waitlists. This helps optimize provider schedules and reduce no-shows. Support appointment check-in/check-out and ensure patients are prepared for their visits.
• Office Coordination Coordinate patient intake and assist with referrals, authorizations, forms, and follow-up needs. Support communication between patients, providers, and the practice team. Maintain accurate, secure patient records, and support efficient office workflows. Assist providers and clinical staff with administrative needs so they can remain focused on patient care. Support day-to-day clinical and administrative workflows to keep the practice running efficiently.
• Collections Collect payment for services Geode has delivered. Accurately document co-pays, coinsurance, outstanding balances, and other patient payments. Support collection of patient financial obligations in accordance with established policies. Assist patients with questions regarding payments and available financial options.
• Compliance & Safety Maintain patient confidentiality and follow HIPAA, organizational policies, and professional standards. Follow established safety and emergency procedures, including assisting during crisis situations. Complete other responsibilities as assigned by the supervisor.

Ideal Candidate

• Passionate about improving the mental healthcare experience.
• Organized, dependable, and able to take ownership in a fast-paced environment.
• Strong communicator who works well with patients, providers, and team members.
• Flexible, team-oriented, and willing to take on tasks wherever needed.
• Associate or bachelor's degree preferred.

Qualifications

• 1+ year of medical office or healthcare experience preferred.
• Mental health or outpatient clinical experience preferred.
• Excellent communication, customer service, and computer skills.
• Comfort and ease answering the phone (this is a firm expectation) – you will serve our existing patient population.
• A self-starter, go-getter.
• You excel at time management.
• Comfortable learning new technology platforms/systems.
• Associate or bachelor's degree preferred.

Come join our rapidly growing team! We are on a mission to empower our patients to live healthier, more rewarding lives through accessible, affordable and effective mental healthcare tailored to their needs. If you'd like to join us, we'd love to hear from you.

#LI-Onsite

Listen to Geode's co-CMO discuss Geode's commitment to quality outcomes. Our model is working! Click Here to Watch