Practice Assistant

Kirkland & Ellis; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Kirkland & Ellis in Miami seeks a Practice Assistant to provide high-quality administrative and document support to a group of attorneys, helping them perform at their best. You will manage calendars, schedule calls and meetings, coordinate travel, prepare documents, and maintain organized records while safeguarding confidential information.

Florida Notary Public certification and a minimum of three years of administrative experience are required; strong Word, Acrobat DC, PowerPoint and Excel

Qualifications

• At least three years of administrative work experience.
• Florida Notary Public certification or willingness to obtain it.
• Advanced proficiency in Microsoft Word; experience with Acrobat DC, PowerPoint and Excel preferred.
• Strong organization, attention to detail and ability to manage multiple tasks.
• Clear written and verbal communication; team-oriented and client-focused.
• Discretion, professionalism and sound judgment in handling confidential information.

Responsibilities

• Prepare, revise, format, proofread and finalize documents and correspondence.
• Manage attorneys' calendars, schedule calls and meetings, coordinate travel.
• Enter attorney time, process expense reports and screen calls.
• Assist with conflict checks, new client/matter forms and document production needs.
• Maintain organized paper and electronic files per firm policies.
• Deliver timely, responsive support and collaborate across departments.

Skills

Microsoft Word

Adobe Acrobat DC

PowerPoint

Excel

Organizational skills

Communication

Team collaboration

Education

Florida Notary Public Certification

Job description

About Kirkland & Ellis

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

About Kirkland & Ellis

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You’ll Do

Are you an organized, service-focused professional who enjoys helping busy teams perform at their best?

As a Practice Assistant, you’ll provide high-quality administrative and document support to a group of attorneys in the Miami office. You’ll manage important day-to-day activities, produce polished work, safeguard confidential information, and collaborate across departments to meet attorney and client needs.

• Prepare high-quality documents: Create, revise, format, proofread, and finalize correspondence, memoranda, legal materials, spreadsheets, and presentations, identifying inconsistencies and helping ensure accuracy.
• Support attorneys’ daily activities: Manage calendars, schedule calls and meetings, coordinate travel, enter attorney time, process expense reports, screen telephone calls, and conduct requested research.
• Coordinate business processes: Assist with conflict checks, new client and matter forms, check requests, meeting arrangements, mail and delivery services, court calendar support, and document production needs.
• Maintain organized records: Establish and manage paper and electronic files in accordance with firm policies and document-management procedures.
• Deliver responsive service: Anticipate the needs of attorneys, colleagues, and clients while organizing priorities to provide timely, effective support.
• Contribute to a collaborative team: Partner with other practice assistants and internal departments, share information, and offer practical solutions that support firm and client goals.
• Handle sensitive matters professionally: Exercise discretion, diplomacy, and sound judgment when working with confidential information and complex assignments.

The Schedule For This Position Is

• Monday through Friday from 9:00 am to 5:00 pm, on-site, with flexibility for overtime as required.

What You’ll Bring

• Certification: Florida Notary Public certification or willingness to complete the Florida Notary Public application process.
• Experience: At least three years of administrative work experience.
• Technology skills: Advanced proficiency in Microsoft Word and document formatting; experience with Adobe Acrobat DC, Microsoft PowerPoint, and Microsoft Excel is strongly preferred.
• Organization and accuracy: Strong attention to detail, effective prioritization skills, and the ability to manage multiple assignments in a fast-paced legal environment.
• Communication and collaboration: Clear written and verbal communication skills, a team-oriented approach, and the ability to build productive professional relationships.
• Service and judgment: A proactive, client-focused mindset with sound problem-solving skills, discretion, flexibility, and professionalism.

If you’re ready to provide exceptional support, strengthen a collaborative legal team, and make an impact as a Practice Assistant, we’d love to hear from you!

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.