Practice Administrator - Anesthesiology - Hilton Head Hospital

Vituity; South Carolina; On-site; USD 60,121,000 - 75,132,000; Full time

Benefits offered by this job

Superior health plan options

Top Tier 401(k) with company match

Paid Time Off

Wellness program

Commuter Benefits Program

Job summary

Vituity seeks an Anesthesiology Practice Administrator to serve as the operational administrator for the Coastal Carolina Hospital and Hilton Head Medical Center sites in South Carolina. You will be the interface between the site leadership, hospital leadership, and the community, ensuring smooth daily operations.

You will support site medical leadership with executive tasks, manage financials, scheduling, recruiting, HR relations, and compliance, driving patient care quality and efficient

Qualifications

• Two to three years of experience in an office or healthcare setting.
• Degree in Business Administration or related field preferred.
• Experience with healthcare terminology preferred.
• Strong MS Excel, Word, PowerPoint, and Outlook skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital.
• Provide executive support to the site medical director and site management team to meet contract expectations.
• Provide support for all site financials including contract stipends, expense reimbursements, and site payroll timecards.
• Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.
• As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in disputes including subpoenas, depositions and trial testimony.
• Provide office management for meeting management, office systems, supplies, site events, and customer service.
• Facilitate daily patient census and attendance at daily multi-disciplinary rounds.
• Responsible for site clinical schedules to ensure adequate coverage with no disruption to patient care.
• Collect, track, and analyze all site financial and operational data.
• Project manage site operational programs and vendor relationships.
• Ensure recruiting and onboarding for new providers and employees, locums, residents and students.
• Ensure recredentialing and compliance with licensing, certificates and credentials.
• Ensure site partners and employees comply with Vituity and hospital programs and training.
• Act as the point person for all Vituity People Operations relations including roster accuracy and employment law compliance.
• Develop and maintain site orientation checklists and manuals.
• Collaborate on site practice policies and procedures.
• Responsible for medical records submission to Revenue Cycle Management and charge capture in designated systems.
• Ensure billing/documentation compliance and monthly meetings with Revenue Cycle Management.

Skills

Office administration

Healthcare operations

MS Excel

Stakeholder communication

Project coordination

Education

Associate or Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Revenue Cycle systems

HRIS

Job description

Hilton Head, SC – Seeking Anesthesiology Practice Administrator

Everybody Has A Role to Play in Transforming Healthcare

As a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.

Join the Vituity Team.

At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations:

Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.
• Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.
• Provide executive support to the site medical director and site management team to meet contract expectations.
• Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.
• Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.
• As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.
• Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.
• As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.
• As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.
• Collect, track, and analyze all site financial and operational data.
• Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
• Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.
• Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.
• Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.
• Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.
• Develop and maintain site orientation checklists and manuals.
• Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.
• As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.
• Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.
• Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.

Required Experience and Competencies

• Two to three years of experience in an office or healthcare setting required.
• Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.
• Experience working in the healthcare field is preferred.
• Knowledge of healthcare and medical terminology preferred.
• Knowledge of general Human Resource principles preferred.
• Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.
• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
• Strong consultation skills and the ability to seek out information.
• Strong work ethic, organizational skills, and interpersonal skills.
• Ability to prioritize and work in a stressful environment.
• Ability to be self-directed, motivated, and sensitive to deadlines.
• Ability to express ideas and convey information effectively in verbal and written communications.
• Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.
• Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.
• Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand and communicate in English sufficient to perform the duties of the position.
• Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.

The Practice

Coastal Carolina Hospital – Hardeeville, South Carolina

Hilton Head Medical Center – Hilton Head, South Carolina

• 60-bed facility
• Approximately 5,000 surgery cases per year and 350 OB cases.
• Bread and butter heart cases; approximately 50-70 per year.
• 6 ORs plus 2 cath labs and 2 GI.
• Regional contract covering Hilton Head Hospital and Coastal Carolina Hospital.

The Community

• Hilton Head Island, South Carolina, is a scenic coastal gem famous for its pristine beaches, world-class golf courses, and relaxed atmosphere.
• Just off the coast, the island is celebrated for its natural beauty, with iconic landmarks like the Harbour Town Lighthouse and Pinckney Island Wildlife Refuge offering breathtaking views and ample opportunities for outdoor exploration.
• A paradise for nature lovers, Hilton Head Island offers activities such as boating, biking, fishing, and kayaking, with mild winters and sunny, warm summers ideal for year-round enjoyment.
• The community boasts excellent schools, luxurious resorts, and a welcoming, tight-knit feel.
• Known for hosting premier golf tournaments and tennis events, the island offers a unique blend of leisure and activity.
• Its peaceful coastal lifestyle, paired with proximity to Savannah and Charleston, makes Hilton Head Island an exceptional place to live and work.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Commuter Benefits Program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $20.97 - $26.22, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary.