Practice Administrator

Rochester Regional Health; City of Batavia (NY); On-site; USD 69,000 - 102,000; Full time

Job summary

Rochester Regional Health seeks a Practice Administrator to lead daily operations and strategic advancement across multiple sites in Batavia, NY. This full-time role focuses on financial management, coding, billing, HR, operations, patient flow, and facilities coordination in partnership with system leadership.

The ideal candidate will have at least 1 year of practice setting experience, 2 years of administrative leadership, and strong Excel and interpersonal skills.

Qualifications

• 1 year of relevant work experience within a practice setting.
• 2 years of administrative leadership experience or a combination of education and experience may be considered.
• Demonstrated communication and analytical skills required – including, but not limited to, professional billing experience, proficiency in Microsoft Excel, financial management, personnel management, team building, and appropriate interpersonal skills.

Responsibilities

• Maintain daily operations and general management of the practices and supervise subordinate practice managers.
• Provide support to operations management related to providers.
• Develop educational planning programs and allocate duties to employees to meet objectives.
• Support due diligence regarding acquisitions and divestitures.
• Manage all practice sites within a designated area and oversee fiscal operations.
• Oversee service line direction, market development, and growth initiatives.

Skills

Communication

Analytical skills

Financial management

Personnel management

Team building

Interpersonal skills

Billing experience

Education

MS (Required)

Associate or bachelor’s degree in business or related field preferred

Tools

Microsoft Excel

Job description

Job Title:

Practice Administrator

Department:

Primary Care

Location:

Batavia Medical Campus - 8103 Oak Orchard Road, Batavia, NY

Hours Per Week:

40 Hours, Full-time

Schedule:

Monday-Friday, 8a-5p

SUMMARY

The Practice Administrator will be responsible for daily operations and strategic advancement of the multiple medical sites and/or specialties. Oversight of multiple medical group practice financial management, business, and clinical operations of the practices. Specific areas of responsibility (in collaboration with health system leadership) include budgeting, material procurement, coding, billing, accounts receivable/compliance management, accounting, marketing, development, human resources, operations/planning, patient flow processes, information systems, communications, and facilities. The position requires a close working relationship with the entire clinical and administrative staff in meeting the daily operational and strategic objectives. Oversees the management of multiple sites and/or specialties, supporting a significant provider population, and comprehensive fiscal operations and revenue, and significant management of support

Key Responsibilities:

• The primary responsibilities of the Practice Administrator include maintenance of the daily operations and general management of the practices and supervision of subordinate practice managers.
• Responsible for providing support to operations management related to providers.
• Developing educational planning programs, allocating and assigning duties to employees, and monitoring the activities and operations of all the practice(s) components to ensure the practice(s) meet their objectives.
• Has responsibility to provide support and leadership for due diligence regarding acquisitions and divestitures.
• Responsible for all practice sites within a designated area. The number of sites, subordinate practice managers, and physicians may vary depending on geographic location and practice size.
• The Practice Administrator’s responsibilities take into considerations a comprehensive and complex mix of multiple provider support, significant FTE, revenue, and operating budget management.
• Responsibilities may include directional service line oversight as defined and include involvement in market development and growth.

Administrative

• Responsible for oversight of daily operations and financial control of assigned site.
• Organizes and directs daily operations at site.
• In cooperation with Human Resources, participates in the recruitment, hiring, coaching, mentoring and termination of non-physician staff. Oversees the work and evaluates the performance of staff including physician input. Establishes office staffing patterns and delineation of job responsibilities. Review and approve time sheets and other payroll materials.
• Implements and maintains developed systems to procure and maintain adequate levels of supplies and other resources required for smooth functioning of the office. Recommends and justifies capital purchases.
• Encourages and initiates orientation, continuing education and job development programs for non-physician staff to improve office operation.
• In collaboration with the health system and/or landlord, oversees facility management of assigned practice.
• Prepares annual management action plans and provides updates on the same.
• Implement and plans short and long term goals, objectives and plans policies in relation to RGMG Service initiatives.
• Continually develops and fosters effective team member communication to establish productive relationships between all clinical and non clinical team members and other members of the community.
• Ensures the collection and compilation of quality assurance and clinical data for use by management in decision-making
• Performs other duties as assigned

Financial

• Oversees reports and manages the financial and statistical performance of the assigned practice to RGMG management promptly. Ensures completion of required reporting to RGMG management.
• Supervises all activities related to charge entry, edit corrections, patient registration on the front end, and over-the-counter corrections. In collaboration with the Medical Groups Business Office, ensures timely daily deposits and financial tracking.
• Continuously reviews all factors affecting the operating cost of the practice. Takes necessary action to keep costs in line with the budget.
• Participates in the development of the annual budget.

Required Qualifications:

• 1 year of relevant work experience within a practice setting.
• 2 years of administrative leadership experience or a combination of education and experience may be considered.
• Demonstrated communication and analytical skills required – including, but not limited to, professional billing experience, proficiency in Microsoft Excel, financial management, personnel management, team building, and appropriate interpersonal skills.

Required Licensure/Certification Skills:

• None

Preferred Qualifications:

• Associate or bachelor’s degree in business or related field preferred.

Rochester General Health System is an Equal Opportunity / Affimative Action Employer. Minority/Female/Disability/Veteran

EDUCATION:

MS (Required)

PHYSICAL REQUIREMENTS:

S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$69,000.00 - $101,852.00

CITY:

Batavia

POSTAL CODE:

14020

The listed base pay range is a good faith representation of current potential base pay for a successful full time applicant. It may be modified in the future and eligible for additional pay components. Pay is determined by factors including experience, relevant qualifications, specialty, internal equity, location, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.