(PPM) Project Portfolio Management Administrator

System One; Melbourne (FL); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Dental insurance

Vision insurance

Life insurance

Spending accounts

Job summary

System One seeks a PPM System Administrator in Melbourne, FL to administer and optimize the PPM platform, ensuring data accuracy and reliable performance across portfolios.

You will develop dashboards in Power BI, translate business requirements into configurations, and support leadership with analysis and reporting. The role emphasizes collaboration, testing, and deployment readiness in a hybrid onsite/remote environment.

Qualifications

• Proven experience administering enterprise-level PPM systems (Planview, Clarity, MS Project Server, ServiceNow PPM, Primavera).
• Strong understanding of project management, portfolio management, resource planning, and demand management.
• Proficiency in data analysis, workflow configuration, data governance, reporting (Power BI).
• Analytical, problem-solving, and ability to work independently with multiple priorities.
• Bachelor’s degree in business, CS, engineering, or STEM field; equivalent work experience.
• PPM platform training or certification preferred.
• Data analytics training with data modeling, reporting, and visualization helpful.

Responsibilities

• Administer, configure, and maintain the PPM platform for day-to-day performance and data accuracy across portfolios.
• Troubleshoot and resolve system/configuration issues; escalate complex problems as needed for timely resolution.
• Develop dashboards and reports using the PPM platform and Power BI to support leadership decisions.
• Translate business needs into technical configurations, workflow automation, integrations, and process improvements within the PPM environment.
• Design, build, and test custom configurations; prepare deployments to production.
• Provide user training and create process documentation to boost adoption and proficiency.
• Support project intake, track business cases, create preliminary resource-loaded plans, and run what-if scenarios.
• Oversee PMO SharePoint library, manage subsites, approvals, and QA to meet standards.

Skills

Power BI

Data analysis

Workflow configuration

System integrations

Problem-solving

Education

Bachelor’s degree in STEM or related field

Tools

Planview

Clarity

Microsoft Project Server

ServiceNow PPM

Primavera

Planview ProjectAdvantage

Job description

Job Title: PPM System Administrator

Location: Melbourne, FL

Type: Direct Hire

Work Model: Hybrid – onsite and remote

System One is looking for a Project Portfolio Management Admin in the Melbourne, FL area

Responsibilities

• Administer, configure, and maintain the PPM platform, ensuring reliable day-to-day system performance and data accuracy across all portfolios.

• Troubleshoot, document, and resolve system and configuration issues; elevate complex problems when necessary to ensure timely resolution.

• Develop, enhance, and maintain dashboards, reports, and data visualizations using the PPM platform and Power BI to support leadership decision‑making.

• Analyze business needs and translate requirements into technical configurations, workflow automation, integrations, and process improvements within the PPM environment.

• Design, build, and implement custom configurations within the PPM tool’s development environment, ensuring all enhancements are fully tested, validated, and prepared for deployment to production.

• Provide user support, training, demonstrations, and clear process documentation to improve system adoption and enhance user proficiency.

• Support strategic planning by managing the project intake process, tracking business cases, generating preliminary resource‑loaded plans, and conducting what‑if scenario planning.

• Oversee and manage the PMO's SharePoint document library, creating new project subsites, managing approval workflows, and performing quality assurance on documents to ensure project managers adhere to company standards.

Requirements

• Proven experience administering enterprise‑level PPM systems such as Planview, Clarity, Microsoft Project Server, ServiceNow PPM, Primavera, or similar; Planview ProjectAdvantage preferred.

• Strong understanding of project management, portfolio management, resource planning, and demand management concepts.

• Proficiency in data analysis, workflow configuration, data governance, system integrations, and reporting tools such as Power BI.

• Strong analytical, problem‑solving, and troubleshooting skills with exceptional attention to detail.

• Ability to work independently and manage multiple priorities in both structured and ambiguous environments.

• Bachelor’s degree in business, computer science, engineering, or similar STEM field or equivalent work experience.

• PPM platform training or certification in relevant systems strongly preferred.

• Data analytics training including experience with data modeling, reporting, and visualization beneficial.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One offers eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.