Postal Coordinator

Wilen Group; Florida; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance coverage

Paid holiday

Paid time off

401(k)

Job summary

Wilen Group seeks a Postal Operations Coordinator to support USPS mailing workflows and direct mail production. You will verify data, monitor performance, and coordinate Mail.dat processing and postage accuracy across batches.

You should have MSP experience, knowledge of USPS systems (BCG, PostalOne!), and hands-on Mail.dat skills. Equal opportunity employer with E-Verify and strong benefits.

Qualifications

• GED or high school diploma required.
• Experience with a Mail Service Provider (MSP) in direct mail is required.
• Hands-on experience with Mail.dat processing: review, validation, submission workflows.
• Strong knowledge of USPS systems (BCG, PostalOne! Dashboard) and ability to monitor mailing activity.

Responsibilities

• Follow supervisor directives and company management directives.
• QC Mail.dat (eDocs), generate/print tray tags and pallet flags; adjust dates and permits.
• Produce pallet flags for skids and tags for trays.
• Zip down Mail.dat from Mail.DB for PostalOne! upload.
• Suppress records and split Mail.dat files as needed.
• Run Mail.dat through Postage.DB to verify postage against internal systems.
• Prepare postage breakdowns and combine presort batches into one Mail.dat for QC/Upload.
• Update Entry Lists in folders and assign/optimize Entry Points.
• Produce EP reports for shipping freight estimates.

Skills

Mail.dat processing

USPS systems

MSP experience

Data entry

Education

GED / High School diploma

Tools

Mail.dat

PostalOne! Dashboard

Job description

Job Description

Wilen is driven by industry-leading agency services and cutting-edge direct mail production. We provide strategic direct marketing solutions for national brands, leveraging innovative variable data technology, to turn concepts into finished digital and physical products, all in one seamless process.

We are currently seeking an energetic and ambitious individual to join our growing Postal Operations team. As a Postal Operations Coordinator, you will maintain verification by planning, monitoring, and improving performance.

RESPONSIBILITIES (including, but not limited to):

• All lawful directives of your supervisor or a member of Company management.
• QC Mail.dats (eDocs), generate/print the tray tags and pallet flags for the manufacturing departments.QC/Adjust dates, Permits, CRIDS, Caps Reference to the MPA
• Produce pallet flags for skids & tags for trays
• Zip down Mail.dat from Mail.DB for upload to PostalOne! (P1)
• Suppress records/Split Mail.dats
• Run mail.dat through Postage.DB to compare postage amounts to internal systems.
• Postage breakdowns
• Combine multiple presort batches (mail.dat files) into One mail.dat to QC/Edit/Upload
• Update all Entry Lists in folders
• Assign/Optimize Entry Points
• As Marked EP's Report for shipping freight estimates

Mail Tracking

• Use internal software to track and report (in conjunction with USPS Informed Delivery), when necessary, IM barcode piece scans
• Utilize tracking reports when issues arise to determine delivery status
• Update job knowledge by participating in educational opportunities w/local post offices; reading professional publications; Webex/MTAC meetings, participating in professional surrounding organizations
• View Inkjet Schedule daily to keep up with completed jobs and current jobs working throughout the manufacturing facility
• Adjust in-home dates, verify dates, shipping dates and postage amounts (if necessary) in various internal systems
• Printing and Formatting of Pallets Flags and Tray Tags used by the USPS to move mail through their systems/facilities.

QUALIFICATIONS

• GED / High School diploma
• Prior experience working for a Mail Service Provider (MSP) within the Direct Mail industry is required.
• Demonstrated hands-on experience with Mail.dat processing, including file review, validation, and submission workflows.
• Strong working knowledge of USPS systems, including the Business Customer Gateway (BCG) and PostalOne! Dashboard, with the ability to navigate, review, and monitor mailing activity and acceptance data.
• Proven experience managing or supporting USPS Promotions, including registration, eligibility requirements, and campaign tracking.

We'd love to hear your story and learn how your talents and experiences will enhance our team. You can find out more about us at wilengroup.com. This is a full-time position. We are an equal opportunity employer and a drug-free workplace. E-Verify.

Benefits

• Health insurance coverage (Medical, Dental, Vision)
• Paid holiday
• Paid time off (PTO)
• 401(k)

Company Description

Wilen is driven by industry-leading agency services and cutting-edge direct mail production. We provide strategic direct marketing solutions for national brands, leveraging innovative variable data technology, to turn concepts into finished digital and physical products, all in one seamless process.