Mailing Database Coordinator (1st Shift)

RRD Company; Chanhassen (MN); On-site; USD 49,000 - 74,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) with match

Tuition assistance

Maternity leave

Adoption assistance

Employer/partner discounts

Job summary

RRD Company, based in Minnesota, is hiring for a full-time role focused on mail planning, classification, and postal compliance. You will coordinate USPS documentation, plan mailings, and provide reporting to customers and internal teams.

The ideal candidate has 5+ years in shipping/receiving in manufacturing, a BA/BS or equivalent experience, and strong MS Office skills. Join a global provider with extensive postal operations and logistics responsibilities.

Qualifications

• 5+ years experience in shipping and receiving operations in manufacturing.
• BA or BS degree preferred; experience may substitute for degree.
• In-depth knowledge of direct mail marketing industry and postal regulations.
• Strong skills with Windows and MS Office (Word, Excel, PowerPoint).
• Excellent communication, problem-solving and organizational abilities.

Responsibilities

• Handle mail planning and classification; process mail files and provide USPS documentation.
• Plan, estimate, and schedule mailings; coordinate fulfillment and freight planning.
• Produce customer-specific reports for customers, billing, and service teams.
• Oversee loading and unloading activities; prepare bills of lading and packing lists.
• Ensure compliance with USPS regulations and postal specifications in design and packaging.

Skills

Shipping & Receiving

Organization

Independence

Communication

Problem-Solving

Education

BA/BS degree

Tools

Windows

Word

Excel

PowerPoint

Job description

• Full-time
• Air Force MOS: 8M000:Postal
• Department: Production & Manufacturing
• Shift: 1st Shift
• Compensation: USD 48850 - USD 74266 - yearly

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Handles all aspects of mail planning and classification of mail. Includes processing customer mail files, providing documentation to USPS, estimating and planning job-specific mailings. Provides direction for fulfillment and freight planning. Provides customer-specific reports to customers, billing and customer service.

Performs manual and clerical duties related to the shipment and receipt of materials, supplies, equipment and finished products shipped via internal freight fleet or third party LTL carrier. This position is the central point of contact for the plant for all matters regarding the United States Postal Service, Canada Post Corporation, and international postal mail handlers and how they affect our products and services. This position requires the skills to be able to research, analyze, educate, and communicate on the subject of postal regulations and issues. This position will verify that mail pieces produced by the plant adhere to postal regulations in form design, mail sorting, and preparation in packaging.

Requirements:

• Learn and maintain an understanding of the USPS domestic mail manual, and how USPS regulations can affect our plant and our customers.
• Provide leadership to the facility with regard to USPS rates, regulations, specifications, and other postal issues.
• Act as a liaison between the plant and the local Postal Service.
• Utilize appropriate training materials, including guidelines, checklists, and other job aids, and conduct training classes as regulations and processes change.
• Utilize, review, and monitor departmental Postal Certification.
• Communicate with mailing industry people and other major mailers to stay abreast of current and future developments affecting our business. Actively participate in local, regional, and national meetings (PCC meetings, National Postal Forums, regional Mailers meetings, etc.).
• Utilize marketing/sales information on our postal capabilities. Assist in designing mail pieces and brochures that demonstrate our various capabilities.
• UPS and Fed-Ex contact for upgrades and batching.
• Maintain a complete understanding of DynaMail, Monticello, Postage Db, Mail Db, and EntryDb along with Postal One.
• Entry planning Mail.dats in Monticello.
• Maintain the necessary files and documentation.
• Perform activities related to load planning of outbound trucks to meet customer delivery requirements and cost parameters.
• Utilize small hand tools and operates material handling equipment including forklifts, skids, pallet handlers, hand trucks, etc. to stage materials and load trucks.
• Typical shipping activities include checking goods against shipping documents and authorizations.
• Pack goods for shipment according to specifications, equipment characteristics, transportation methods, and routes.
• Verify identification and quality of product, prepare bills of lading, post weight and shipping charges, stamp, stencil or attach information and shipping instructions on containers, load shipment onto trucks, and maintain inventory of cartons, tapes, crates, clamps, foam and other packing material.
• Check incoming materials against bills of lading, packing slips, etc., verifying nomenclature, identification, and quantity of the materials. Maintaining records of goods received and damaged goods.
• May be tasked with performing ancillary duties related to Production Expediting coordinating the movement of materials throughout the plant.
• Assists Supervisor- Production Planning as needed.
• Complete special projects or perform other duties as requested.

Qualifications

• Preferred experience: 5+ years’ experience in shipping and receiving operations in a manufacturing environment and experience with mail processing.
• BA or BS degree, preferred experience may be considered in lieu of degree.
• In-depth technical knowledge of the direct mail marketing industry and postal regulations.
• Strong working knowledge of Windows and applicable software programs such as Word, Excel, and PowerPoint.
• Must be highly organized and able to set and maintain project schedules.
• Must be independent and highly motivated.
• Must have excellent communication, problem-solving and organizational skills with great attention to detail.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Thepay range for this role at the noted location is $23.49 to $35.71 per hour. The actual rate of pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift, and location. In addition to base salary, depending on the role, the total compensation package may also includeovertime, shift differential, call-in, and stand-by pay. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance, and other voluntary supplemental insurance coverages, plus tuition assistance,maternity leave, adoption assistance, and employer/partner discounts.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.