Post-Award Manager

University of Colorado; United States; Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical plans (Multiple options)

Dental plans (Multiple options)

Disability insurance

Life insurance

Vision insurance

Retirement 401(a) Plan

Paid Time Off

Vacation days 22/year

Sick days 15/year

Holiday days 15/year

Tuition benefit

ECO Pass

Job summary

The University of Colorado Anschutz Cancer Center is seeking a Post-Award Manager to oversee financial stewardship and compliance across a broad portfolio of industry, federal grants, contracts, and investigator-initiated trials. The role leads a post-award team, collaborates with investigators and administrative offices, and maintains accurate budgets and reports.

The position balances autonomous work with leadership responsibilities, ensuring timely closeouts, audits, and efficient grant

Qualifications

• Experience with post-award administration and financial oversight.
• Ability to supervise and mentor a team of post-award specialists.
• Experience with grant budgeting, reporting, and closeout processes.

Responsibilities

• Lead post-award administration for sponsored research.
• Oversee budgeting, invoicing, and reconciliations for trials and grants.
• Maintain reports and dashboards for leadership and sponsors.
• Ensure compliance with sponsor contracts and university policies.
• Provide backup coverage for post-award duties.

Tools

Smartsheet

Excel

Job description

University of Colorado Anschutz

Department: Cancer Center

Job Title: Post-Award Manager

Position #: 00704957 - Requisition #: 41705

Job Summary

The Post-Award Manger provides financial oversight of a broad portfolio of industry, federal grants, contracts and investigator-initiated trials. This position leads the post-award administration for sponsored research in the Cancer Center, overseeing financial stewardship, compliance, reporting, and closeout activities. This role supervises a team of post-award specialists and collaborates with faculty investigators, departmental administrative offices, and central research administration to ensure effective and compliant management of grant and contract funding. This position is also expected to work collaboratively with the direct supervisor while also working autonomously and must have the ability to balance both as the situation dictates.

Key Responsibilities

Managerial - 35%

Supervise, mentor, and develop a team of post-award specialist, ensuring timely and accurate performance management, training, and professional growth.

Maintain existing tools in Smartsheet and Excel and develop new tools/process improvements as needed.

Maintain current management reports and dashboards used by the Post-Award team and CCTO leadership, ensuring they are accurate, up to date, and aligned with reporting needs.

Serve as backup for all post-award duties.

Compliance - 25%

Ensure industry-funded clinical trial accounts are set up and maintained accurately, including Fund 30 sponsor funds and the associated study team Fund 28 and Fund 35 allocations, per the clinical trial budget, contract terms, and amendments.

Ensure the team maintains comprehensive working files of clinical trial contracts, budgets, and amendments so that billing, invoicing, and reconciliation are accurate and timely per the terms of each agreement.

Ensure compliance with University fiscal policy, sponsor contract requirements, and UCHealth billing and reimbursement requirements; support internal and external audits.

Budget Management - 40%

Oversee the team's reconciliation, reporting, invoicing, and collections for industry-funded clinical trials, including reconciling patient enrollment earnings to sponsor revenue received, investigating deficit balances, and managing closeout of study accounts in alignment with sponsor and institutional policies.

Serve as the primary liaison among principal investigators, CCTO leadership, Pre-Award, Billing, clinical research teams, UCHealth, and industry sponsors to troubleshoot and resolve post-award issues.

Manage the CCTO accounts receivable portfolio, including a tiered collection and escalation process for aging and hard-to-collect sponsor invoices, and guide the team in preparing journal entries that distribute trial funds per the clinical trial budget.

Monitor Fund 28 and Fund 35 balances and staff workloads, support CCTO budget forecasting and cost recovery goals, and produce management reports and dashboards for CCTO leadership.

Work Location

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us

The University of Colorado Cancer Center stands at the forefront of cancer research and patient care in Colorado. As the state's only National Cancer Institute (NCI) designated Comprehensive Cancer Center, we hold a prestigious distinction that acknowledges our exceptional contributions to the fields of research, clinical trials, prevention, and cancer control. Our guiding vision is clear: "prevent and conquer cancer. Together." At the heart of our mission is the work to "unite our community to overcome cancer through innovation, discovery, prevention, early detection, multidisciplinary care, and education."

Our more than 300 members, made up of renowned physicians and researchers, conduct patient-centered research to develop innovative, state-of-the-art technologies, and treatments. Crucial to this work is the nearly 300 staff members who help expand the reach of the CU Cancer Center. Our expertise across cancer types helps us provide world-class treatment for common cancers, while offering hope for many patients with difficult or aggressive cancers who have struggled to find treatment options elsewhere.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

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