Post Award Finance Int – Principal Specialist
University of Colorado
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Job summary
University of Colorado in the Department of Surgery seeks a Principal Specialist for Post Award Finance to oversee grant and clinical trial post-award activities. The role requires professional knowledge of research administration, financial management, and CFR 200 compliance to support financial administration of grants and trials.
Responsibilities include preparing financial reports, monitoring expenditures, coordinating with Principal Investigators, and guiding research personnel on
Qualifications
- Bachelor’s degree in finance, accounting, business administration, or a directly related field.
- One (1) year professional level experience in sponsored project administration or related finance administration.
Responsibilities
- Prepare and analyze financial reports and forecasts.
- Monitor expenditures and reconcile accounts.
- Prepare payroll expense transfers, PETb, and funding entries as needed.
- Prepare and submit journal entries and subawards documents.
- Manage awards, subawards, and no-cost extensions; coordinate with PIs and OGC.
Skills
Education
Tools
Job description
Department: Surgery
Post Award Finance Int – Principal Specialist
Position #: 00773174 - Requisition #:41363
This position serves a key role in the fiscal management and oversight of grant and clinical trial post-award activities within the Department of Surgery (DOS). The position applies professional knowledge of research administration, financial management, and sponsored project compliance to support the financial administration of grants and clinical trials. Responsibilities include preparing and analyzing financial reports, monitoring project expenditures, reconciling accounts, and providing guidance to Principal Investigators (PIs) and designated research personnel regarding post-award financial activities.
- Develop and maintain reporting tools to forecast funding and spending per PI, lab or other cohort.
- Deliver monthly financial reporting and projections to PIs.
- Host regular meetings with PIs to advise spending trends and strategic planning
- Confirm accuracy of budgets against award documents.
- Confirm accuracy of collected revenues against invoices.
- Provide expense documentation as required by award to OGC.
- Maintain reconciliation processes and communicate findings to the PIs/
- Run payroll reports to confirm funding and distribution; investigate and resolve errors by working with Payroll and Benefits.
- Prepare and submit payroll expense transfers (PET), payroll expense transfers benefits only (PETb), and personnel funding entries (FE) as needed.
- Review clinical trial coordinator time reporting with Clinical Research Manager, and make funding updates accordingly.
- Prepare and submit journal entries to distribute funds and to transfer expenditures.
- Prepare and submit purchase orders for external institutions serving as subrecipients to CU.
- Review and submit subrecipient invoices.
- Assist faculty with electronic Personal Effort Report (ePERS) certification for time-reporting spent on research grants and clinical trials.
- Extract data using InfoED to collect and store proposal and award documentation.
- Prepare Other Support documentation (AKA Current and Pending Support) for project personnel, build budget revisions, and create budget justifications as needed.
- Request PreAward speedtypes for incoming awards.
- Review award documents with the PI, making note of any special restrictions.
- Develop and maintain a comprehensive calendar that includes all award start, end and renewal dates, as well as progress report and final report submission deadlines.
- Interface with OnCore to track patient visits, medical procedures, and other recurring administrative fees for invoicing purposes.
- Prepare and submit requests for award no-cost extensions, revised budgets, key personnel changes, change of scope, and financial reporting directly to sponsors or through OGC.
- Prepare and submit financial invoices to industry sponsored clinical trials per terms of individual contracts and track clinical trial payments.
- Process close-out paperwork for grants and clinical trials.
- Serve as a research administration subject matter expert for the DOS.
- Manage multiple large and small federal and non-federal grants, contracts and clinical trials using Uniform Guidance CFR 200.
Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.
Welcome to the Department of Surgery. Our mission is to make a positive contribution to each person’s life. Through care, curing, compassion, and hope, we strive to improve the lives of our patients, their families, those we work with, our community, and the world.
Our department consists of surgeons and researchers who are known for their work nationally and internationally. Alongside these individuals works a support system of administrative personnel who are unmatched in their efforts as we all dare to be exceptional. Through our collective work, we are innovating surgical care, finding cures through discovery, and educating the world’s future surgical leaders.
We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
- Bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
- One (1) year professional level experience in sponsored project administration or related finance administration
For all levels, applicants must meet minimum qualifications at the time of hire.
- Bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
- Two (2) years professional level experience in sponsored project administration or related finance administration
- Bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
- Three (3) years professional level experience in sponsored project administration or related finance administration
- Bachelor’s degree in finance, accounting, business administration, business, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
- Five (5) years professional level experience in sponsored project administration or related finance administration
- Experience working with the Uniform Guidance Code of Federal Regulations (CFR 200) and NIH GPS.
- Experience managing the administrative tasks of clinical trials and research grants.
- Experience using integrated accounting, purchasing and payroll system.
- Experience operating University of Colorado systems: Peoplesoft, HCM, M-fin reporting, CU Marketplace, InfoED, redCAP, Smartsheet.
- Three (3) years of professional level experience in sponsored project administration or related finance administration.
- Experience operating as a subject matter expert of CFR 200.
- Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Elevated and/or advanced understanding of Microsoft Office, especially excel
- Demonstrated ability to use spreadsheets, word processing, email and calendar software.
- Ability to work fully independently (Senior & Principal Levels).
- Intermediate: $54,586 to $73,145
- Senior: $59,012 to $79,076
- Principal: $67,864 to $90,937
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .
The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
University Staff
Research Services
U0001 -- Anschutz Med Campus or Denver
Full-time
Oct 9, 2026
Ongoing
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