Post-Award Grants Manager

The California State University; Turlock (CA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a Post-Award Grants Manager to lead effective grant management in an academic setting. This role emphasizes compliance with various regulations and collaboration with multiple stakeholders, ensuring fiscal responsibility and integrity in grant operations. The ideal candidate will possess strong project management skills and a thorough understanding of financial regulations. Join a forward-thinking institution that values innovation and accountability, and contribute to impactful projects that enhance the quality of education and research. This position offers a competitive salary and excellent benefits, making it an exciting opportunity for qualified professionals.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Paid Holidays

Vacation Days

Fee Waiver Education Program

Qualifications

• 5 years of progressive accounting or post-award grant accounting experience.
• Experience supervising post-award grant operations.

Responsibilities

• Administering federal, state, and non-governmental grants and contracts.
• Monitoring compliance with regulations and performing financial analysis.

Skills

Project Management

Financial Analysis

Regulatory Compliance

Interpersonal Communication

Problem Solving

Education

Bachelor’s degree in Business Administration, Accounting, or Finance

Tools

Excel

Access

PeopleSoft

CMS Sponsor Program module

Job description

Apply now Job no: 545535
Work type: Management (MPP)
Location: Stanislaus - Turlock
Categories: MPP, At-Will, Finance/Accounting, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

• Position Summary
• Full-time position under the Management Personnel Plan (MPP) available on or after July 7, 2025 in Financial Services.

  The Post-Award Grants Manager focuses on effective post-award grant management in an academic setting, ensuring compliance with federal, state, system, and campus regulations. The role involves leadership and collaboration with external agencies, academic faculty, deans, and the Office of the Provost, executed with independence, innovation, specialized knowledge, and accuracy. Position responsibilities are highly visible to external agencies and have a significant fiscal impact on institutional quality. Furthermore, the position holds significant responsibility for ensuring department activities and records comply with financial aid and grant accounting requirements under GASB, FASB, and GAAP standards. Financial Services, responsible for processing and reporting the university's financial transactions, also provides services for state and local funds, federal grants, contracts, construction projects, and donor contributions, including 501(c)(3) corporations.

• Job Duties
• Duties include but are not limited to:
  • Administering federal, state, and non-governmental grants and contracts.
  • Monitoring project activities and ensuring compliance with various regulations, such as OMB Uniform Guidance and IRS rules.
  • Performing financial analysis, budget reviews, and general ledger checks to ensure accuracy and compliance.
  • Generating timely financial reports, managing billing, and coordinating federal reimbursement procedures.
  • Reviewing and monitoring subrecipient activities and audits.
  • Ensuring grants and contracts are closed out properly.
  • Providing training and support to principal investigators and staff on grant processes.
  • Overseeing indirect cost recovery and cost-rate negotiations.
  • Developing and maintaining systems for grant monitoring, tracking, and reporting. Supervising post-award personnel, setting performance goals, and encouraging professional development.
  • Collaborating with various internal and external stakeholders, such as funding agencies, faculty, and administrators, to ensure smooth grant management processes.
  • Acting as a liaison for audits, implementing corrective actions, and maintaining relationships with auditors.
  • Participating in committee work and ensuring efficient and compliant grant management processes.
  • Other duties as assigned.
• Minimum Qualifications
• Education: Bachelor’s degree from an accredited university in business administration, accounting, or finance, OR combination of education and experience which provides the required knowledge and abilities.

  Experience: Five (5) years progressive accounting or post award grant accounting experience. Experience supervising and leading post award grant operations.

• Preferred Qualifications
• Experience with CMS Sponsor Program module and database, CMS data warehouse, training, system upgrades and testing.
• Experience in higher education/institutional setting.
• Knowledge, Skills, Abilities
• Ability to flourish in an academic and/or administrative work environment characterized by high expectations for initiative, creativity, accountability, and productivity.
• Thorough knowledge of regulatory environment including OMB Uniform Guidance, EDGAR, and policies and procedures related to sponsored programs, SUAM. Ability to keep abreast of and apply extensive expertise to complex regulations, federal and state laws, and policies pertaining to sponsored research, grants, and contracts. Ability to ensure regulatory compliance while sensitive to the values of an academic environment.
• Proven project management skills. Working knowledge of operational and fiscal analysis and techniques. Experience in developing and implementing systems for budgetary oversight in compliance with grant regulations.
• Expertise in sponsored project management, operations and systems analysis, statistical/computational and research methods, data retrieval, ability to interpret and evaluate data to reach sound conclusions and recommend new or revised processes for efficiency and effectiveness. Expertise with ERP systems and databases, reporting dashboards, training, system upgrades and testing.
• Substantial skill in research, development and evaluation of sponsored program policies and programs. Demonstrated proficiency in interpreting and translating regulatory requirements into proposed new/revised policy and procedures.
• Demonstrated consultative skills in working with internal and external constituent groups to achieve outcomes.
• Ability to work with representatives from public and private funding agencies/sponsors and handle potentially sensitive situations. Ability to work cooperatively and productively across multiple areas/departments.
• Demonstrated ability to manage time and multiple priorities within non-negotiable deadlines. Ability to remain flexible to accommodate changing operational/customer needs.
• Demonstrated ability to be self-sufficient, ability to take action without having to be directed. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations. Independently review, design, develop, and conduct special studies for improvement.
• Ability to investigate, analyze and find solutions to grant-related problems from a broad, interactive perspective. Ability to discern applicable underlying principles for conceiving and developing strategic solutions.
• Strong interpersonal, listening, written, and oral communication skills. Ability to interpret complex concepts effectively in written or presentation format, appropriate for various audiences.
• Demonstrated work ethic with a high degree of service orientation.
• Ability to work effectively in a multi-ethnic environment.
• Ability to train others on new procedures and provide direction and supervision.
• Demonstrated fluency in using a personal computer, database, and software programs including Excel, Access, and Word; related experience and familiarity with ERP systems such as PeopleSoft, CMS Sponsor Program module and database, and CMS data warehouse.
• Experience with Federal indirect cost proposal development, administration, analysis, consultation, and evaluation.
• Sponsored Program project management experience with tracking of timelines, program deliverables, financial transactions, and budgets.
• Ability to lead project activities and staff.
• Knowledge of day-to-day post-award operations and activities; annual single audit including GAAP.
• Salary Range
• Anticipated salary will be $6,753 - $9,005 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist.
• Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.
• How to Apply
• To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
• Application Deadline
• OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER MARCH 31, 2025. (Applications received after the screening date will be considered at the discretion of the university.)
• Criminal Background Clearance Notice
• Satisfactory completion of a background check is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
• Equal Employment Opportunity
• The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.
• The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
• INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE