Grants & Contracts Manager

Johns Hopkins University; Baltimore (MD); Remote; USD 73,000 - 129,000; Full time

Job summary

Johns Hopkins University seeks a Grants & Contracts Manager to oversee post-award financial operations for the Radiology Department. This managerial role involves supervising analysts, ensuring compliance, and managing research funds effectively. The position requires a Bachelor's degree and significant experience in grants management and financial oversight.

Qualifications

• Minimum five years of experience in sponsored research or financial positions.
• Two years in a supervisory capacity with grants and contracts leadership.
• Education may substitute for required experience.

Responsibilities

• Manage post-award financial operations and supervise analysts.
• Ensure adherence to compliance and timely invoicing.
• Conduct monthly financial reviews and manage individual portfolios.

Skills

Supervision

Financial stewardship

Risk management

Compliance

Education

Bachelor's Degree

Job description

We are seeking a Grants & Contracts Manager (GCM) responsible for managing all post-award financial operations for sponsored projects within the Department of Radiology. This includes supervising the post-award analysts, ensuring adherence to institutional and sponsor compliance requirements, and managing a personal portfolio of awards. The manager serves as the strategic and operational lead for ensuring timely, accurate, and compliant financial stewardship of research funds.

Specific Duties & Responsibilities

Team Oversight Responsibilities

• Supervise, coach, and support the post-award Grants & Contracts Analysts. This includes onboarding, ongoing training, performance development, and feedback.
• Conduct weekly team meetings to disseminate and reinforce policy updates and process changes, provide updates on upcoming deadlines and compliance checkpoints, and create working groups to address common pain points, project backlogs, or transitions.
• Lead monthly one-on-one deep-dive meetings with each analyst to review their full sponsored portfolio, ensuring timely account management and issue resolution.
• Maintain a tracking matrix to verify that each analyst meets with assigned faculty monthly (or bi-monthly if preferred by the PI), delivers standardized monthly reports including summary of sponsored awards, detailed expense reports, and payroll/effort allocations to ensure alignment and minimize cost transfers.
• Ensure analysts complete all monthly account reconciliations and fully complete NEXUS risk/opportunity reports for each award, including PI certification and documentation of key risks.
• Require that analysts review and take responsibility for departmental invoicing, ensuring timely submission of invoices to sponsors, monthly review of Analysis Reports to confirm invoice payments, and proactive follow-up with sponsors on unpaid invoices.
• For analysts managing clinical trials, ensure they work closely with research coordinators to confirm milestones and patient activity, generate and submit milestone invoices promptly, and follow sponsor invoicing terms accurately.
• Disseminate new guidance, policy changes, and best practices across the team on an ongoing basis.

Managerial Oversight Responsibilities

• Review the following reports monthly to ensure effective oversight and early identification of risks.
• Upcoming Award End Date Report – to ensure the closeout process is initiated at least 6 months in advance.
• Deficit Balance Report – to ensure deficits are cleared promptly and root causes are understood and addressed.
• Account Reconciliation Status – to confirm all reconciliations are completed, certified, and reviewed.
• Control Salary and Eform Completion – ensure all effort adjustments and payroll actions are processed timely and align with budget and policy.
• Effort Reporting – the manager is accountable for department-wide compliance with effort reporting deadlines and ensuring faculty and staff complete their certifications on time.
• Department Invoicing Reports – review unpaid invoices, escalate to analysts, and follow up with sponsors when necessary.

Individual Portfolio Management

• Execute all award setup, budget distribution, payroll processing, reconciliation, subaward monitoring, and closeout tasks per institutional standards.
• Conduct monthly financial reviews with assigned faculty.
• Complete monthly account reconciliations and risk/opportunity tracking.
• Meet all deliverable deadlines for Financial Status Reports, progress reports, and final reconciliations.
• Maintain documentation for audit readiness and ensure alignment with JHU retention policies.

Compliance & Performance Standards

• Ensure analysts complete all of their assigned tasks—the manager is not to perform their work, but must provide guidance, oversight, and escalation support.
• Analysts are accountable for,
• Completing monthly NEXUS risk/opportunity tracking.
• Submitting timely reconciliations and ensuring PI review.
• Managing departmental and clinical trial invoicing.
• Maintaining up-to-date payroll and effort allocations.
• Submitting eForms monthly as required.
• Subaward monitoring and documentation.
• The GCM must ensure all of the above are completed accurately and on time and proactively address missed deliverables.
• Serve as liaison with ORA, SPSS, and external sponsors to troubleshoot and resolve complex post-award issues.

Minimum Qualifications

• Bachelor's Degree.
• Five years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting. Two of those years must include working in a lead or supervisory capacity with extensive supervisory responsibilities or high level, direct involvement in grants and contracts leadership development training projects, serving as a recognized subject matter expert.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Grants & Contracts Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually ($100,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30a-5p
FLSA Status:Exempt
Location: Remote
Department name: SOM Rad Research Administration
Personnel area: School of Medicine