Post-Award Grants Manager

SRA International; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

The Data Science Institute (DSI) at Columbia University invites applicants for the role of Post-Award Grants Manager to support our Finance and Grants function. The incumbent will monitor monthly grant activity and expenditures, and liaise with SPA, SPF and other departments to ensure grants are properly managed.

Reporting to the Director of Post-Award Finance, this role ensures compliance with federal, state and sponsor terms, handles required reports and closeouts, and helps improve post-award

Qualifications

• Bachelor's degree or equivalent with 3 years of related experience.
• Experience managing complex sponsored research portfolios.
• Proficient in Microsoft Office, especially Excel.
• Ability to prioritize a large volume of work in a demanding, deadline-driven environment.
• Excellent written and verbal communication skills.
• Ability to establish effective working relationships across the institution.
• Demonstrated commitment to diversity and inclusion.

Responsibilities

• Post-award accounting, management and reconciliation with faculty and administrators.
• Review Notices of Award and terms with SPA and legal as needed.
• Allocate personnel to projects and monitor payroll per sponsor guidelines.
• Perform financial forecasting and monthly budget-to-actual analysis.
• Ensure non-salary expenses are allowable and allocable.
• Initiate and modify subawards as needed.
• Ensure timely progress reports and final closeouts to sponsors.
• Analyze requests for prior approval of post-award changes.
• Review, coordinate, and negotiate award modifications.
• Assist PIs and staff with project administrative issues.
• Advise on responsibilities to meet unusual award requirements.
• Maintain audit readiness and compliance with terms and policies.
• Develop and improve post-award processes and SOPs.
• Additional duties as assigned.

Skills

Microsoft Office

Excel

Prioritization

Communication (written and verbal)

Relationship building

Education

Bachelor's degree or equivalent in education and experience

Advanced degree in a relevant discipline (preferred)

Tools

Microsoft Office

Job description

The Data Science Institute (DSI) at Columbia University advances the state-of-the-art in data science; transforms all fields, professions, and sectors through the application of data science; and ensures the responsible use of data to benefit society.

DSI invites candidates for the role of Post-Award Grants Manager to support our Finance and Grants function. The incumbent will be responsible for monitoring monthly grant activity and expenditures posted to grant projects, serve as liaison to Sponsored Projects Administration (SPA), Sponsored Projects Finance (SPF) and other collaborating departments to ensure grants are being properly managed. S/he will also ensure all required annual/interim progress reports and final/closeout documents to sponsors are handled appropriately.

The Post-Award Grants Manager will work to assure that the administration of sponsored programs related to research is in compliance with federal, state and private agency rules and regulations. This position will report directly to the Director of Post-Award Finance.

Responsibilities

• During the lifecycle of the award, provide efficient and effective post-award accounting, management and reconciliation to faculty and administrators
• Review Notices of Award, in coordination with the University's SPA Contract Officer, and legal if needed, to be cognizant of terms and conditions, project and financial reporting schedules and other financial or project management requirements related to the award.
• Ensure personnel are appropriately allocated to the project, according to the terms of the award. Monitor payroll transactions to ensure the salary costs are appropriately applied according to sponsor guidelines and institutional policy. Monitor committed effort versus awarded effort.
• Complete financial forecasting, monthly budget-to-actual analysis, and proactive monitoring of burn rates.
• Ensure all non-salary expenses are allowable, allocable and reasonable and facilitate the processing of these expenses.
• Initiate, manage and modify subawards when needed.
• Ensure timely processing of required annual/ interim progress reports and final/closeout documents to sponsors based on established procedures;
• Analyze, coordinate, and approve requests for prior approval of post-award changes and actions;
• Review, coordinate, and negotiate award modifications;
• Assist PIs, department staff, and central-administration staff in solving project related administrative problems and issues;
• Advise concerned parties of their responsibilities in meeting special or unusual award requirements; coordinate award closeout activities, including final reconciliation, ensuring sponsor deadlines are met.
• Ensure compliance with award regulatory terms, University policies, federal regulations, sponsor terms, and conditions, and audit readiness.
• Develop and/or improve post-award processes and standard operating procedures (SOPs) to support operational efficiency.
• Initiate, manage & modify sub-awards when needed.
• Ensure timely processing of required annual and interim progress reports to sponsors based on established procedures;
• Analyze, coordinate, and approve requests for prior approval of post-award changes and actions;
• Review, coordinate, and negotiate award modifications;
• Assist PIs, department staff, and central-administration staff in solving project related administrative problems and issues;
• Advise concerned parties of their responsibilities in meeting special or unusualaward requirements;
• Ensure compliance with award regulatory terms and University policies;
• Additional duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus three years of related experience required.
• Experience managing complex sponsored research portfolios and interpreting sponsor regulations
• Must be proficient in Microsoft Office, especially Excel.
• Ability to effectively prioritize a large volume of work in a demanding and deadline driven environment
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Preferred Qualifications

• Advanced degree in a relevant discipline is highly desired.
• Education, background, or strong interest in data science, engineering, technology, etc.
• Portfolio/work samples will be expected as part of the application process.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Contact Information

Company Data Science Institute, Columbia University First Name Davima Last Name Clarke Address Phone [phone] Contact Email [e-mail] Contact URL