Post-Award Grants Analyst, Part-Time

Chapman University

Orange (CA)

On-site

USD 34,000 - 40,000

Part time

6 days ago

Be an early applicant

Application generator

Stand out for this role — generate a tailored resume and cover letter in about a minute.

Get past ATS filters

Job summary

Chapman University seeks a part-time Post-Award Grants Analyst to support Grant management on a campus in Orange, CA. The role focuses on budget analysis, financial reporting, and compliance for sponsored projects.

You will collaborate with principal investigators and staff to monitor expenses, prepare reports, and ensure proper accounting. This position is contingent on funding and requires on-site presence.

Qualifications

Three years of progressively responsible experience in post-award grants administration or related fields.
Ability to learn and apply grant and contract requirements and policies.
Strong analytical and problem-solving skills for reports and spreadsheets.
Demonstrated ability to manage multiple deadlines and work independently.
Experience with data gathering from diverse sources and presenting data clearly.

Responsibilities

Develop and maintain databases for recording and tracking grant awards, budgets, and projections.
Generate quarterly financial projection reports and advise PIs on spending.
Monitor project accounts and escalate issues to principal investigators as needed.
Ensure compliance with funding agency rules and university policies.
Assist with award close-out, audits, and cost transfers.

Skills

Post-award grants experience

Budget analysis

Financial reporting

Grant compliance

Data analysis

Communication

Team collaboration

Microsoft Office

Education

Bachelor’s degree in business, accounting, finance, or related field

Job description

Posting Details

Position Information

Position Title

Post-Award Grants Analyst, Part-Time

Position Type

Limited-Term (Renewable)

Job Number

SA84124

Full or Part Time

part-time 20-29 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$33.00 - $38.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Grants Analyst, Post-Award serves to facilitate the post-award activity of the Schmid College of Science and Technology. Works with principal investigators, faculty and staff to coordinate post-award activities for grants and/or contracts. Post-award responsibilities include budget analysis and projection, preparation of financial reports, cost transfers, monthly expenditure review, reconciliation, and preparation for project close-out. Monitor project accounts to identify and resolve discrepancies. Provide guidance on funding agency regulations as well as Chapman University’s administrative and fiscal policies. The position reports to the Assistant Director of Business Operations with a dotted reporting line to the full-time Research Grants Analyst. Other duties as assigned.

This is a part-time, hourly position at 20 hours per week. This assignment is contingent on continued availability of funding, as directed by the university. This position is located in person at Chapman’s campus in Orange, California.

Responsibilities

Post Award Support

Develop and maintain databases for recording and tracking grant awards, budgets, projections and related information
Generate and prepare quarterly financial projection reports
Provide guidance to PIs on financial reports and appropriate spending of sponsored program accounts
Monitor and track project accounts and elevate concerns to PIs
Work closely with University departments to reconcile and resolve budgetary matters, preparing cost transfers and requesting corrections as needed
Interpret and monitor compliance with funding agency’s requirements and University’s fiscal policies
Perform troubleshooting and address variances
Maintain current knowledge of grant funding policies, regulations and procedures
Forecast potential projection issues and recommend course of action
Prepare re-budgets on funded projects as needed
Track status of personnel on projects
Work collaboratively with staff to process POs, invoices, etc.
Maintain records to support review of PI effort reports
Assist with award close out and report potential variances
Assist with issues of compliance as related to University policies and procedures
Process PI supplemental pay for research and industry projects
Respond to inquiries or requests for assistance as related to post-award financial management (i.e. audits)
Ensure proper accounting and accurate posting of expenses
Monitor subrecipient invoices for errors for the lifetime of the projects
Track and report on cost-share obligations
Process and track faculty course releases/buyouts
Complete JEs and Cost Transfers, ensuring expenses are allowable, allocable, reasonable, and consistent
Assist with other aspects of post-award grant management in coordination with Sponsored Projects Services

Required Qualifications

Three years of progressively responsible experience in post-award grants administration, research administration, accounting, finance, or a closely related field.
Ability to learn, understand and interpret grant and contract requirements, policies and procedures, and apply them appropriately
Strong analytical skills to analyze correspondence, reports and spreadsheets, and resolve discrepancies.
Demonstrated ability to employ effective problem-solving to research content, assess options and formulate solutions
Proven time management skills and the ability to complete multiple assignments with fluctuating deadlines in a timely manner.
Proven ability to work independently and evaluate data, assess alternatives and formulate logical and sound decisions and/or recommendations.
Experience in obtaining data and disparate information from various sources; experience in organizing and presenting data, infographics, charts and tables to summarize data.
Skill to operate a computer in a networked environment. Excellent computer skills in the use of word processing, spreadsheet, presentation applications, preferably of Microsoft Office Suite software and Adobe Professional. Technical skills to quickly learn and use enterprise systems and new software including cloud based applications.
Strong writing and editing skills to prepare and proofread clear, concise and grammatically correct business correspondence, reports and publications and communicate complex information.
Strong organizational skills to plan and prioritize deadlines and perform multiple tasks without constant direct supervision.
Demonstrated effective communications and interpersonal skills to interact with diverse individuals and groups at all organizational levels, both within and outside of the university. Experience with database maintenance and management.
Skill to perform arithmetic calculations for basic accounting functions and reconciliations. Ability to use tact and diplomacy and maintain a high level of confidentiality.
Proven ability to work as a part of a team; commitment to team success
Sharp attention to detail
Ability to learn, understand and interpret grant and contract requirements, policies and procedures, and apply them appropriately

Desired Qualifications

Bachelor’s degree in business, accounting, finance, or a related field.
Experience working in an administrative environment, preferably at a non-profit organization with research functions (i.e., institute of higher education, lab, or research center).

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate

Minimum Number of References

Maximum Number of References

Applicant Documents

Required Documents