Post-Award Coordinator

HigherEdJobs; Jacksonville, Northern (FL, KY); Hybride; USD 55 000 - 75 000; Plein temps

Résumé du poste

The University Grants and Research Office is seeking a Post-Award Coordinator to support grant administration, ensure compliance with federal, state, local, and foundation guidelines, and provide administrative support to the Executive Director. The role will help coordinate grant-related workshops, recordkeeping, reporting, and communications enabling the university's sponsored programs.

Responsibilities include program and meeting coordination, record management and reporting, communications

Qualifications

• Bachelor’s degree in project management, education, business administration, public administration, or related field
• Master’s degree preferred
• Minimum of two years of experience in grant administration, program coordination, or related role
• Experience in a higher education environment preferred

Responsabilités

• Assist with planning, scheduling, and preparing for faculty professional development workshops and other grant-related meetings and activities
• Coordinate meeting materials, presentations, schedules, communications, and related logistical needs
• Monitor assigned tasks and follow up with appropriate stakeholders to support timely completion of grant activities
• Assist with maintaining and verifying accurate grant records, including documentation related to expenditures and deliverables
• Support compliance with applicable federal and non-federal funding agency and University policies
• Assist with preparing, reviewing, editing, and proofreading Title III quarterly and annual progress reports
• Organize and maintain electronic and physical records to support reporting, monitoring, and audit readiness
• Develop and distribute newsletters, announcements, presentations, and other communications regarding grants and funding opportunities
• Provide administrative and programmatic support as needed
• Track grant activities, deadlines, expenditures, reports, and supporting documentation

Connaissances

Organizational skills

Written communication

Interpersonal skills

Multitasking

Microsoft Office

Data management tools

Project management software

Grant management knowledge

Formation

Bachelor’s degree in related field

Master’s degree preferred

2+ years grant administration experience

Outils

Microsoft Office Suite

Project management software

Data management tools

Description du poste

The Post-Award Coordinator supports the University Grants and Research Office in coordinating institutional grant activities and promoting compliance with federal, state, local and foundation funding guidelines and requirements. The position provides administrative and programmatic assistance to the Executive Director and supports grant-related workshops, recordkeeping, reporting, communications, and other activities that advance the goals and objectives of the University’s sponsored programs. This position reports to the Executive Director of the University Grants and Research Office.

Education and Experience

• Bachelor’s degree in project management, education, business administration, public administration, or a related field
• Master’s degree preferred
• Minimum of two years of experience in grant administration, program coordination, project management, or a related role
• Experience in a higher education environment preferred

Primary Responsibilities

Program and Meeting Coordination

• Assist with planning, scheduling, and preparing for faculty professional development workshops and other grant-related meetings and activities
• Coordinate meeting materials, presentations, schedules, communications, and related logistical needs
• Monitor assigned tasks and follow up with appropriate stakeholders to support the timely completion of grant activities

Record Management and Reporting

• Assist with maintaining and verifying accurate grant records, including documentation related to expenditures, program activities, and required deliverables
• Support compliance with applicable federal and non-federal funding agency, and University policies and procedures
• Assist with preparing, reviewing, editing, and proofreading Title III quarterly and annual progress reports
• Organize and maintain electronic and physical records to support reporting, monitoring, and audit readiness

Communications and Publicity

• Assist with developing and distributing newsletters, announcements, presentations, and other communications regarding grants, research, workshops, and funding opportunities
• Support regular communication with faculty, staff, and other members of the campus community
• Help to ensure that grant-related information is clear, accurate, timely, and professionally presented

Administrative Support

• Provide administrative and programmatic support as needed
• Assist with tracking grant activities, deadlines, expenditures, reports, and supporting documentation
• Collaborate with University departments and stakeholders to support the effective implementation

of grant-funded activities

• Perform other related duties that contribute to the goals and daily operations of the University Grants and Research Office

Knowledge, Skills, and Abilities

• Strong organizational, written communication, and interpersonal skills
• Ability to manage multiple assignments, priorities, and deadlines
• Ability to work independently and collaboratively with faculty, staff, administrators, and other stakeholders
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Experience with data management tools and project management software
• Knowledge and understanding of grant management, 2 CFR Part 200 uniform guidance regulatory compliance, budgeting, or accounting principles
• Experience with research/ grant administration or institutional research preferred
• Strong attention to detail and the ability to maintain accurate and confidential records.