Post Award Administrator

Yale Cancer Center; New Haven, Northern (CT, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Yale Cancer Center is seeking a Portfolio & Grant Analyst to manage a portfolio of grants and contracts for sponsored research. You will handle post-award financial operations, budgeting, forecasting, and compliance, collaborating with PIs and stakeholders.

The role emphasizes accuracy, proactive problem-solving, and long-term planning for research funding. The position reports to the portfolio team and requires a Bachelor's degree with relevant financial experience.

Qualifications

• Bachelor's degree required with two years of related financial experience.
• Strong financial, accounting and economic concept application.
• Experience with grants and contract administration preferred.

Responsibilities

• Financial analysis and reporting: develop budgets, forecast scenarios and present findings.
• Proposal development: prepare budgets for grant and contract submissions and coordinate with partners.
• Portfolio management: oversee multiple awards, renewals, extensions and closeouts.
• Compliance and risk management: ensure adherence to sponsor policies and university procedures.
• Collaborative finance partner: support investigators and external contacts, guiding financial decisions.
• Other duties as assigned.

Skills

Financial analysis

Excel proficiency

Written & verbal communication

Organizational skills

Independent work & collaboration

Education

Bachelor's degree

Tools

Workday

Yale Budget Tool

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Portfolio & Grant Analyst is responsible for the financial management, proposal development, and stewardship of a portfolio of grants and contracts for sponsored research. Under general direction, this role manages post-award financial operations, including financial reporting, budgeting, forecasting, and compliance with university and sponsor policies. The Analyst collaborates with Principal Investigators (PIs) and other stakeholders to ensure accurate financial information, resolve budgetary issues, prepare financial statements, and provide long-term planning for research funding. This role includes involvement in managing budgets, preparing expenditure projections, overseeing grant renewals and closeouts, and maintaining up-to-date knowledge of policies and procedures.

Required Skills and Abilities

• Strong financial and analytical skills with demonstrated application of financial and accounting concepts.
• Proficiency in Microsoft Excel and other office software, with the ability to manage multiple data sources effectively.
• Excellent written and verbal communication skills, with the ability to present financial information clearly and accurately.
• Strong organizational skills with high attention to detail and the ability to prioritize tasks and meet deadlines.
• Ability to work both independently and collaboratively, demonstrating a positive attitude and strong customer service skills.

Preferred Skills and Abilities

• Prior experience with grants and contract administration, including pre-award to post-award processes.
• Knowledge of university policies and procedures, particularly within an academic or medical research setting.
• Proficiency in using financial systems such as Workday and Yale Budget Tool (YBT) for financial management and reporting.
• Experience in managing international sponsored awards, including familiarity with relevant regulations and compliance requirements.
• Bachelor's degree in accounting, business management, or a related field, with several years of relevant financial experience.

Principal Responsibilities

• Financial Analysis and Reporting: Present financial information and recommendations thru data analysis and reporting in the development and maintenance of budgets. Identify funding issues and develop appropriate solutions. Review and approve reports for administrative actions including pre-award costs and no-cost extensions. Analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses.
• Proposal Development: Develop proposals and budgets for grant and contract submissions; coordinate with partnering institutions. Ensure compliance with sponsor regulations and University policies and procedures. Advise principal investigators of new funding opportunities and requirements.
• Portfolio Management: Plan, organize and prioritize actions across multiple awards and investigators' portfolios. Ensure appropriate charging of expenses and integration of data. Advise and counsel principal investigators on financial issues and recommend alternative spending strategies, manage renewals, extensions and closeouts of grants, including final financial reporting to the sponsor. Analyze and negotiate budgets, contracts, and terms and conditions of research proposals.
• Compliance and Risk Management: Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance. Review, interpret and effectively apply sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures.
• Collaborative Finance Partner & Lead: Provides a high-level of service that maintains strong working relationships by interacting with faculty and internal and external contacts, such as the School of Medicine, Office of Research Administration and granting agencies by managing the internal pre award proposal process and the management of sponsored funding.
• May perform other duties as assigned.

Required Education and Experience

Bachelor's degree required. Two years of related financial experience required. Demonstrated application of financial, accounting and economic concepts.

Required License(s) or Certification(s)

Required Licenses and Certifications

Salary Range

$55,000.00 - $85,000.00

Time Type

Full time

Duration Type

Staff

Work Model

Remote

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit Learn about background checks under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.