Post Award Administrator

Yale University; New Haven (CT); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Remote work

Job summary

Yale University in New Haven is seeking a Portfolio & Grant Analyst to manage post-award financial operations for sponsored research. You will prepare budgets, forecasts, and financial reports, while collaborating with PIs and research staff to ensure compliance and accurate financial information.

Responsibilities include budgeting, grant renewals, closeouts, and providing long-range planning for funding. A Bachelor's degree and several years of related financial experience are required;

Qualifications

• Strong financial and analytical skills with application of financial concepts.
• Proficiency in Microsoft Excel and ability to manage multiple data sources.
• Excellent written and verbal communication to present financial information clearly.
• Strong organizational skills with attention to detail and deadlines.
• Ability to work independently and collaboratively with strong customer service skills.

Responsibilities

• Financial Analysis and Reporting: present financial information and develop budgets and forecasts.
• Proposal Development: develop budgets for grant/submissions and ensure sponsor compliance.
• Portfolio Management: manage multiple awards, renewals, and closeouts with appropriate data integration.
• Compliance and Risk: guide on compliance with sponsor policies and university rules.
• Collaborative Finance Partner: interact with faculty and internal/external contacts to manage pre-award proposals and sponsored funding.
• May perform other duties as assigned.

Skills

Financial analysis

Excel proficiency

Communication skills

Organizational skills

Independent & collaborative work

Education

Bachelor's degree

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Salary Range

$55,000.00 - $85,000.00

Job Requisition ID

138344WD

Overview

The Portfolio & Grant Analyst is responsible for the financial management, proposal development, and stewardship of a portfolio of grants and contracts for sponsored research. Under general direction, this role manages post-award financial operations, including financial reporting, budgeting, forecasting, and compliance with university and sponsor policies. The Analyst collaborates with Principal Investigators (PIs) and other stakeholders to ensure accurate financial information, resolve budgetary issues, prepare financial statements, and provide long-term planning for research funding. This role includes involvement in managing budgets, preparing expenditure projections, overseeing grant renewals and closeouts, and maintaining up-to-date knowledge of policies and procedures.

Required Skills and Abilities

• 1. Strong financial and analytical skills with demonstrated application of financial and accounting concepts.
• 2. Proficiency in Microsoft Excel and other office software, with the ability to manage multiple data sources effectively.
• 3. Excellent written and verbal communication skills, with the ability to present financial information clearly and accurately.
• 4. Strong organizational skills with high attention to detail and the ability to prioritize tasks and meet deadlines.
• 5. Ability to work both independently and collaboratively, demonstrating a positive attitude and strong customer service skills.

Preferred Skills and Abilities

• 1. Prior experience with grants and contract administration, including pre-award to post-award processes.
• 2. Knowledge of university policies and procedures, particularly within an academic or medical research setting.
• 3. Proficiency in using financial systems such as Workday and Yale Budget Tool (YBT) for financial management and reporting.
• 4. Experience in managing international sponsored awards, including familiarity with relevant regulations and compliance requirements.
• 5. Bachelor's degree in accounting, business management, or a related field, with several years of relevant financial experience.

Principal Responsibilities

• 1. Financial Analysis and Reporting: Present financial information and recommendations thru data analysis and reporting in the development and maintenance of budgets. Identify funding issues and develop appropriate solutions. Review and approve reports for administrative actions including pre-award costs and no-cost extensions. Analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses.
• 2. Proposal Development: Develop proposals and budgets for grant and contract submissions; coordinate with partnering institutions. Ensure compliance with sponsor regulations and University policies and procedures. Advise principal investigators of new funding opportunities and requirements.
• 3. Portfolio Management: Plan, organize and prioritize actions across multiple awards and investigators' portfolios. Ensure appropriate charging of expenses and integration of data. Advise and counsel principal investigators on financial issues and recommend alternative spending strategies, manage renewals, extensions and closeouts of grants, including final financial reporting to the sponsor. Analyze and negotiate budgets, contracts, and terms and conditions of research proposals.
• 4. Compliance and Risk Management: Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance. Review, interpret and effectively apply sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures.
• 5. Collaborative Finance Partner & Lead: Provides a high-level of service that maintains strong working relationships by interacting with faculty and internal and external contacts, such as the School of Medicine, Office of Research Administration and granting agencies by managing the internal pre award proposal process and the management of sponsored funding.
• 6. May perform other duties as assigned.

Required Education and Experience

Bachelor's degree required. Two years of related financial experience required. Demonstrated application of financial, accounting and economic concepts.

Required License(s) or Certification(s)

Required Licenses and Certifications

Original Job Posting Date

09/17/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (P4)

Time Type

Full time

Duration Type

Staff

Work Model

Remote

Location

50 Division Street, New Haven, Connecticut

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific dutiesand responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.